1 Benefits of Effective Safety and Health Programs Presented by: L.A.A.P., Inc.

2 Safety and Health Programs Recommended for all businesses Recommended for all businesses Required by specific OSHA standards Required by specific OSHA standards

3 FAC T: Nearly 50 workers are injured every minute of the 40- hour work week. FAC T: Nearly 50 workers are injured every minute of the 40- hour work week. FACT Nearly 50 workers are injured every minute of the 40-hour work week.

4 FAC T: Nearly 50 workers are injured every minute of the 40- hour work week. FAC T: Nearly 50 workers are injured every minute of the 40- hour work week. FACT Almost 17 of these workers die each day.

5 Costs of Accidents More expensive than realized More expensive than realized Direct Costs Direct Costs WC Claims; medical costs; indemnity payments WC Claims; medical costs; indemnity paymentsVs Indirect Costs Indirect Costs Training; property damage; accident investigation; increase in insurance; delays; administrative costs; low morale Training; property damage; accident investigation; increase in insurance; delays; administrative costs; low morale

6 Safety Iceberg Theory Direct Vs Indirect Costs of Accidents Medical (doctor visits, physical therapy, medicine, etc.)  Reduced productivity  Accident investigation  Administrative costs  Lost time by supervisor  Costs of training replacement worker  Overtime  Legal fees  Equipment repair  Negative publicity  Damage to customer relations

7 Costs of Accidents Notice: One study estimated that a safety and health program saves $4 to $6 for every $1 invested. Charles Jeffress (OSHA) speech, 10/30/1999

8 Benefits of Effective Safety and Health Programs Reduce work related injuries and illnesses Reduce work related injuries and illnesses Improve morale and productivity Improve morale and productivity Reduce workers’ compensation costs Reduce workers’ compensation costs

9 Who Benefits from Effective Safety and Health Programs Your workforce An effective workplace safety and health management program will enable you to:  Recognize and remove hazards from your workplace.  Protect your workers from injury and illness.  Prevent loss of life at your worksite.

10 Who Benefits from Effective Safety and Health Programs Your workforce  Cultivate informed and alert employees who take responsibility for their own and their coworkers’ safety  Improve employee morale.

11 Who Benefits from Effective Safety and Health Programs Your Managers An increased understanding of workplace hazards and remedies will put your managers in a better position to: An increased understanding of workplace hazards and remedies will put your managers in a better position to:  Comply with federal and state safety and health requirements.  Comply with federal and state safety and health requirements.  Become more effective at their jobs. Management experts believe that the company with a well-managed safety and health program enjoys better overall management.  Become more effective at their jobs. Management experts believe that the company with a well-managed safety and health program enjoys better overall management.  Increase productivity rates and assure product quality.  Increase productivity rates and assure product quality.

12 Who Benefits from Effective Safety and Health Programs Your Business as a Whole An exemplary workplace safety and health management system is "good business sense" that also makes financial sense because it will allow you to: An exemplary workplace safety and health management system is "good business sense" that also makes financial sense because it will allow you to:  Learn first-hand that the cost of accident prevention is far lower than the cost of accidents..  Learn first-hand that the cost of accident prevention is far lower than the cost of accidents..  Improve the bottom line by: Lowering injury and illness rates, Lowering injury and illness rates, Decreasing workers’ compensation costs, Decreasing workers’ compensation costs, Reducing lost workdays, and Reducing lost workdays, and Limiting equipment damage and product losses. Limiting equipment damage and product losses.

13 Major Elements An effective occupational safety and health program includes the following four major elements: An effective occupational safety and health program includes the following four major elements:  Management commitment and employee involvement  Worksite analysis  Hazard prevention and control  Safety and health training

14 Management Commitment and Employee Involvement Managers must be as committed as other duties Managers must be as committed as other duties Complementary elements Complementary elements Management commitment provides motivation and resources Management commitment provides motivation and resources Employee involvement allows workers to develop and express commitment to safety and health Employee involvement allows workers to develop and express commitment to safety and health

15 Policy and Goals Clearly state a worksite safety and health policy Clearly state a worksite safety and health policy Clearly established and communicated goals and objectives Clearly established and communicated goals and objectives Top management involvement an absolute MUST Top management involvement an absolute MUST

16 Employee Involvement Encourage employee involvement Encourage employee involvement Safety committees; audit teams; accident investigations Safety committees; audit teams; accident investigations Establish and support safety committee Establish and support safety committee Communicate responsibility for all program aspects Communicate responsibility for all program aspects

17 Responsibility Assignment of responsibilities AND authority Assignment of responsibilities AND authority Provide appropriate resources Provide appropriate resources Managers, supervisors, and employees must be held accountable for meeting their responsibilities Managers, supervisors, and employees must be held accountable for meeting their responsibilities Program review at least annually, to evaluate, identify deficiencies, and revise, as needed Program review at least annually, to evaluate, identify deficiencies, and revise, as needed

18 Worksite Analysis Examine the worksite and identify: Examine the worksite and identify: -- existing hazards -- conditions and operations where changes might occur to create hazards Actively analyze the work and the worksite to anticipate and prevent hazards Actively analyze the work and the worksite to anticipate and prevent hazards

19 Comprehensive Survey Conduct a comprehensive baseline survey for safety and health  Administrative Review OSHA Record Keeping and Accident Reports Training Records and Documentation Emergency Plans Safety and Health Manual Audit and Hazard Assessment  Facility audit looking for hazards  Hazard assessment required by OSHA to depict where PPE is required

20 Comprehensive Survey Job Hazard Analysis  Breakdown of tasks step by step looking for the hazard in each step  Identifying potential hazards and determining the safest way to perform each step

21 Safety and Health Inspections Conduct regular (usually weekly) site inspections of each department Conduct regular (usually weekly) site inspections of each department Establish daily work area inspection procedures by employees Establish daily work area inspection procedures by employees Develop and use a checklist Develop and use a checklist Provide a reliable system for employees, without fear of reprisal, to notify management about apparent hazardous conditions and to receive timely and appropriate responses Provide a reliable system for employees, without fear of reprisal, to notify management about apparent hazardous conditions and to receive timely and appropriate responses

22 Accident/Incident Investigations Investigate ALL accidents and “near miss” incidents, so that their “root” causes and means for prevention are identified Investigate ALL accidents and “near miss” incidents, so that their “root” causes and means for prevention are identified Analyze injury and illness trends, so that common cause patterns can be identified and prevented Analyze injury and illness trends, so that common cause patterns can be identified and prevented

23 Hazard Prevention and Control Start by determining that a hazard or potential hazard exists Start by determining that a hazard or potential hazard exists Conduct Hazards Assessment (as required by OSHA 29 CFR (d) Conduct Hazards Assessment (as required by OSHA 29 CFR (d) Where feasible, prevent hazards by effective design of job or job site Where feasible, prevent hazards by effective design of job or job site If the hazard cannot be eliminated, use hazard controls If the hazard cannot be eliminated, use hazard controls Eliminate or control hazards in a timely manner Eliminate or control hazards in a timely manner

24 Controlling the Hazards Engineering controls Engineering controls Administrative controls Administrative controls Safe work practices communicated Safe work practices communicated via training, positive reinforcement, via training, positive reinforcement, correction of unsafe performance, correction of unsafe performance, and enforcement and enforcement Personal Protective Equipment Personal Protective Equipment To prevent and control hazards:

25 Hazard Prevention Planning Maintain the facility and equipment  PM schedules Emergency planning  Training and drills, as needed Medical program  First aid on site  Physician and emergency care nearby

26 Safety and Health Training Backbone of Program Backbone of Program New-hire safety orientation New-hire safety orientation OSHA required training by standards OSHA required training by standards All employees, including office personnel All employees, including office personnel Supervisors safety training Supervisors safety training

27 Safety and Health Orientation Employees must understand the hazards they may be exposed to and how to prevent harm to themselves and others from hazard exposure Employees must understand the hazards they may be exposed to and how to prevent harm to themselves and others from hazard exposure Orientation training must be given to site and contract workers Orientation training must be given to site and contract workers

28 Supervisor Responsibilities Analyze work to identify potential hazards in area of responsibility Analyze work to identify potential hazards in area of responsibility Maintain physical protections in work areas Maintain physical protections in work areas Reinforce employee training through performance feedback and, if needed, enforcement of safe work practices Reinforce employee training through performance feedback and, if needed, enforcement of safe work practices Legally liable Legally liable

29 Specific Training Needs Hazard recognition Training required in standards Emergency response Accident investigation Emergency drills

30 Summary Reduce work related injuries and illnesses Reduce work related injuries and illnesses Improve morale and productivity Improve morale and productivity Reduce workers’ compensation costs Reduce workers’ compensation costs Include these four major elements: Include these four major elements:  Management commitment and employee involvement  Worksite analysis  Hazard prevention and control  Safety and health training Effective worker safety and health programs:

31 OSHA’s Safety and Health Management Program Guidelines

32 Total Safety Management In recent years, more and more emphasis has been placed on proper documentation resulting in more citations with severe penalties. Many times clerical errors are repeated throughout your documentation, resulting in multiple citations. Proper documentation begins with the new employee safety orientation, and continues through safety meetings, facility & equipment inspections, and accident investigations. This is not a simple clerical job to be taken lightly.

33 Loss Prevention Manual Includes customized policies and procedures to comply with OSHA and Workers Compensation requirements.

34 Injury & Illness Records Accident Investigation Reports OSHA Form 300 OSHA Form 301 OSHA Form 300 A Record Retention

35 Training Documentation New Employee Orientation Employee Safety Meetings Equipment Training First Aid & CPR

36 Hazard Assessment & Facility Safety Audits Hazard assessment and facility safety audits are vital components of a Safety and Health Management Program to ensure safe working conditions are maintained.

37 Job Safety & Health Posting Requirements Job Safety & Health Poster Minimum Wage Statement Age Discrimination Statement Equal Employment Opportunity Statement Workers Compensation Notices Hazard Communication Act Notice Access to Employee Exposure & Medical Records Safety/Emergency Services Listing (Phone Numbers) Drug & Alcohol Screening Policy OSHA Form 300-A (Annual Summary)

38 Summary Establishing a comprehensive, quality Safety and Health Program at your facility will take some time and involve some professional resources. However, you will be pleasantly surprised with the results. Doing so will result in happier, more productive employees because they will know that you are committed to their safety and health on the job. Additionally, you will save money through reduced workers compensation insurance costs and the reduced potential for third-party claims. The rewards you receive will surely exceed the cost of investment in safety and health protection.

39 L.A.A.P., Inc. “Total Safety Management” 312 W. San Augustine Deer Park, Texas (281) office (281) fax web address L.A.A.P., Inc. is an innovative safety management company providing comprehensive safety services to various clients across the United States. We specialize in safety, health, fire protection, and environmental consulting, auditing, training, and program development. We assist today’s business community in meeting the ever-changing regulations enacted by municipal, State, and Federal governmental agencies, and have been very successful in reducing our clients’ losses, Workers Compensation rates, and potential third-party liability, in addition to assisting with compliance efforts for State, Federal, and local safety, health, and environmental laws and regulations. LAAP, Inc. can help put you back in control of your Loss Prevention Program.