BUSINESS COMMUNITY OPEN FORUM FISCAL YEAR-END

AGENDA  Changes for this year  Budget Office Dates  Systems Control Changes  Accounts Receivable & Inventory  Important Date Highlights  Communication Plan  Additional Updates 2

CHANGES FOR FYE 2015 Position Distribution Occurs in MSS Dates are changing Analytics Dates Estimated date included on Important Dates 3

Budget Office FY15 Budget Rollover

IMPORTANT DATES  JUNE 8 FY16 RBC’s available  JUNE 8-19 Re-number and delete budget lines  JUNE 17 FY15 Perm/Next Year RBCs Due ( to affect FY16 orig. budget) 5

 JUNE 26 FY15 Temp/Curent Year RBCs due  JULY 1 FY16 Original Budget Load  AUGUST ~24 FY15 Carryforward Load IMPORTANT DATES 6

Questions? Garth Perry Budget Office

FY End Rollover Presented by: PRis Cantu

FY End Rollover  Position Distribution MSS Transactions in Lieu of Position Funding Tool On Target – June 8th Testing Reports Communication Mosaic Community

10 MSS Position Distribution June 2 nd – Last Day to submit UAccess Financials Account Extensions Before Two-Step Process Begins June 8 th – Position Distribution Available for FY16 Updates June 8 th – FY16 Temp and Perm RBCs Available for Updating July 2 nd – Last Day to approve MSS Position Distribution for Pay Period Ending July 5 th

Position Distribution Reports

12 Position Distribution Reports Position Distribution Position Distribution with Budget Position Distribution with Budget & Job Data

13 Position Distribution Reports July 1 Effective Date - Snapshot as of June 7th July 1 Effective Date – Last Approved Distribution Current Approved Distribution Future Approved Distribution

14 Position Distribution Reports

FY End Rollover Schedule

FY End Rollover Schedule Function Column Added

FY End Rollover Schedule

FY End Rollover Schedule Current/New Year Calendars & Schedules

FY End Rollover Schedule Calendar Upload Icon

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FY End Rollover Schedule Merge Calendar View

Communication

23 Communication FY End Rollover Information Available on the Systems Control website:

QUESTIONS?

ACCOUNTS RECEIVABLE AND INVENTORY TRAINING  June 9, 2 – 3 pm  Location: Student Union - Rincon Room  Register on FSO’s training request form:  learning.access.arizona.edulearning.access.arizona.edu 25

ACCOUNTS RECEIVABLE AND INVENTORY TRAINING  Please direct any questions to the FSO Accounts Receivable & Inventory Coordinators 26 Jodi Ketchmark Jani Fisk

ACCOUNTS RECEIVABLE AND INVENTORY  Materiality Approach  A/R - $100,000  Inventory - $50,000  If you do not meet the threshold, there are optional instructions to record the A/R and inventory on a YEDI. 27

ACCOUNTS RECEIVABLE AND INVENTORY  The documents will be available at: fso.arizona.edu/financial-management/yearend  The documents are due by July 6,

Important Date Highlights 29  Cash receipts - June 30 th Must be received in the Bursar's Office by 3:00 pm  DV Approval - June 22 nd Must submit DV Cover sheets and all supporting documentation  Asset Transfer and Retirement – June 26th Last day to turn in retirements and transfers to Property Management

Important Date Highlights 30  Auto Disapproval – June 30th All enroute GEC/TF/SET/DI/CR documents will be disapproved  Pcard Transactions Auto Approved – July 9th Transactions with June Post Dates must be finalized by 5pm  Year End Documents – July 1 st – July 11th For use by Departments – create by noon approve by 5pm

 Interim Close FY15, Period 12 – June 30 th  Reports available July 1 st Reconciliation – July 1 st – July 12 th  Use Per. 13 in Analytics for finalized transactions  Final Close FY15, Period 12 – July 16 th  Final Close FY15, Period 13 – Aug 1 st 31 Year-End Overview

 All Communications will be available on FSO website FSO website  UAccess Community  UAccess Financial listserv  University Business Events Calendar (UBET) 32 COMMUNICATION PLAN

 Monday updates  Message of the Day  Memos on specific topics  Contacts:  Accounts & Transactions – Contact your fund account  General Information or Questions – 33 COMMUNICATION PLAN

 Accounts & Transactions – Contact your fund account  General Information or Questions 34 COMMUNICATION PLAN

Additional Updates 35 Vacation payout – available for payouts July 1 st or later ERE Rates are still being negotiated – do not use for budgeting this year Direct Billing ERE for graduate is still pending Admin Service Charge is not final yet

QUESTIONS?