February 29, 2012 Leap Day Event Leaders Jan Arntz, Susan Smith & Kelly Casey

 Five LEAN disciplines applied anywhere in the workplace  Sort  Straighten  Shine  Standardize  Sustain

 Benefits: Personal & Organization  Provides an opportunity to clear, clean and organize both personal & common workspace  Results: Smooth operations, motivated employees and a sense of pride in accomplishing a group task.  This in an opportunity!!!

 Everyone is participating  5S personal workspace mandatory  Assist with common workspaces (project files, kitchens, copy & supply rooms, storage areas)  If time allows, computer workspace

 Review ALL files, folders, drawers, hanging memos, even food storage areas in your office - Sort  Designate as “Original” or “Copy” and follow UW procedures & guidelines - Straighten  Wipe down shelves, desk & floor areas - Shine  Consistently do it for everything - Standardize  Repeat practices in future – Sustain  Remain calm, work hard & use common sense - Safety

 Use a stool or step ladder for cleaning high shelves & windows  Ask for help to carry or move heavy items  Check and untangle computer cords, plugs and electrical outlets. *Report any potential hazards.

 Improved fire & earthquake safety  Dust free environment  Sanitized offices

 Examples of “stuff” found 36 boxes of paper for shredding, 14 boxes for archives, 5 extra file cabinets, 35 boxes of used binders, 350 pads of expired time cards, 1000 extra plastic forks, leave forms from 1998, financial reports from 1971, a plastic lobster and typewriter cleaner from 1953!!

 Not everything is trash  Recycle, repurpose & share: communicate with your neighbors  Designated sharing areas, extra recycling buckets and shredding bins will be provided

 Efficiency gains  Outdated supplies eliminated  Verifies that appropriate documents are being saved in the right places  Improves awareness of record retention policies  Time saved looking for work tools/supplies  Eliminate duplicate orders = Cost savings

 Team building & camaraderie  Organized workspace  A focused day of productivity & accomplishments  A clean office to be proud of!

 A dedicated day – February 29  Recycling & shredding containers  Designated areas for “sharing” items  Cleaning supplies  Boxes and organizational supplies  Common workspace leaders  Lunch

 Reserve February 29 th on your calendars  Use the entire day to 5S  Wear comfortable clothes & shoes  Help your neighbors  Be prepared for anything  Give suggestions to event leaders  Smile & have fun (there might be prizes)!!