Guidelines for Writing Job Application Letters

Guidelines for Writing Job Application Letters Personalize your letter for that company. Know the job ad and respond specifically to what is in it. Avoid an excessive use of the first-person pronoun. Focus on how your skill sets match what the company is looking for.

Guidelines for Writing Job Application Letters (cont.) Focus on the company—the “you” in your letter. Never have someone else write your letter. Keep your letter to one page but sell yourself. Be specific. Refer to your resume and your portfolio.

Guidelines for Writing Job Application Letters (cont.) Use high-quality-stationery and envelopes. Address a specific person in your letter and spell that person’s name correctly. Ask for the interview. Don’t be timid. Edit and proofread! Your letter and resume should be error-free.

Types of Follow-up Letters Confirming an interview Thank you after the interview Feedback on status of application Requesting additional time to make a decision Accepting an offer Turning down an offer

Confirming an Interview Thank you for the interview and add something positive about your desire to work for the company. Confirm time and place of interview. If you plan to bring something (i.e., portfolio), note that here. Re-confirm your interest in the company and thank them again.

Thank You After the Interview Say thank you !! Note something positive about the interview. Sound positive and upbeat, noting that you are looking forward to the decision.

Feedback on Status of Application Restate interest in position. Provide date of prior application letter. Request status of application. Highlight major qualifications. Goodwill—look forward to their response.

Requesting Additional Time Begin with a strong statement of interest in the company. Provide reasons for requesting time extension. State tactfully. Be specific. Note willingness to compromise and express continued interest in position and company.

Accepting an Offer Begin with good news and confirm specifics of offer. Provide details about starting date and any forms that need to be completed. Restate good news and a look to the future.

Declining an Offer Use the indirect approach—a buffer or positive note. Tactfully express reasons for turning down the position. Express good will and say something positive about the company.