Bureau of Geospatial Technologies Jim Knudson, Stacey White, Eric Jespersen (PaMAGIC), Maurie Kelly (PASDA) GT Governance and Strategic Planning

Bureau of Geospatial Technologies  BGT Director reports directly to state CIO  18 months young  Now 2 fulltime staff (Jim, Stacey)  1 fulltime contractor (Raghu)  PASDA Staff (Maurie, Ryan, Chris, James, David, Tracey, Scott, Gary)  Project staff  Many projects, constantly juggling priorities  Long weeks, no breaks or breathing room  Working State Agency Governance Structure (24 agencies)  Strategic Planning Continues…

Existing Commonwealth GT Governance Structure

Communities of Practice

 Communities of Practice perform business prioritization, develop high level objectives related to Governor’s Office and Secretary priorities, and align technology priorities based on business of government  Provides a framework to allow government agencies to work together, leverage available resources, reduce overlap and duplication of efforts, and solve business problems

GT Governance Structure POLICY STATEWIDE DATA TECHNOLOGY POLICY AND TECHNOLOGY

National Map Geospatial One Stop Federal Geographic Data Committee Data and Service Access And Discovery Policy and Standards Data Acquisition and Representation National Geospatial Governance Model USGS National Geospatial Program Office (NGPO)

PAMAP, State Agencies, Counties, COGs, etc. BGT GEA, PASDA GTAC, GTSC, and GTC Currently Data and Service Access And Discovery Policy and Standards Data Acquisition and Representation Pennsylvania Geospatial Governance Model Currently BGT, GTAC, GTSC, GTC, CCAP, PAMAGIC, COGs DCNR, BTGS, PAMAP Advisory Committee

Other Governance Factors  Policy/Best Practices  Governor and Legislative Priorities  HS IT Governance Workgroup  NSGIC GT Governance Guidelines, 50-States Initiative  Strategic Planning  PAMAGIC Common Vision Initiative – Eric Jespersen  “For Counties By Counties” – Tom Sweet  PAMAGIC, CCAP, PASDA, Academia, other primary stakeholders  Counties, Regional Government Organizations, RCTTFs  Data  PAMAP Advisory Committee – State and Counties  PAMAP, PGDSS, and other statewide data layer and data sharing initiatives

Governance Priorities  Communities of Practice – Organization along lines of business and like business interests  Homeland Security/Public Safety  Environmental  Health and Human Services  General Government Operations  Transportation  Strategic Planning/Communications  Local Government geospatial needs, leveraging state resources, partnerships  Commonwealth GT Stakeholder Council  GT Communications  Data  PAMAP – Imagery and Elevation, sustainable funding  Agency Data Stewardship and Data Sharing with external governmental and first responder business partners  Metadata Creation  Technology  Geospatial Enterprise Architecture, Enterprise Geospatial Data Repository, Enterprise Services and Applications  Geospatial Interoperability

Annual GT Report

It was the best of times, It was the worst of times… A Tale of Two Cities, by Charles Dickens

A Horrible Year for the Commonwealth!!!  September 2004 Terrible Flooding Statewide from Tropical Depression Ivan  Spring 2005 Flooding on the Delaware River  Commonwealth Secretary of Administration Bob Barnett succumbed to brain cancer (GT Champion)

But a Great Year for GIS/GT!!!  USDA/FSA NAIP Statewide Color Infrared Imagery was captured and county mosaics delivered for all 67 counties. Should have TIFFs this Fall for everyone to use.

But a Great Year for GIS/GT!!!  Progress on building our Geospatial Enterprise Architecture to host all state agency data that needs to be shared Application Hosting Web Environment Enterprise Geospatial Data Repository

But a Great Year for GIS/GT!!!  TeleAtlas Enterprise License signed, making commercial statewide mapping, geocoding, and routing data available to all government/quasi-government entities to support local and regional issues

But a Great Year for GIS/GT!!!  PAMAP Flew 28 Counties this Spring! (only 3 were flown last year) – 21 more to go! ($3M)

PAMAP Progress  $2.85M raised for Spring 2005 Flights  Funding Amounts:  DCNR - $1.5M  OA/OIT - $500K  Health - $300K  DCED - $250K  DEP - $100K  PENNDOT - $100K?  OA/BGT - $100K (1/10 th of Budget)

But a Great Year for GIS/GT!!!  PGDSS data standards have progressed – not perfect, maybe not ready for adoption, but local SME participation and lots of good discussion!  BGT received $2M in HLS funding to build interoperable data sharing web services and XML web service applications plus real-time weather and plume modeling capabilities. These will be leveraged by PEMA, state agencies, RCTTFs, and local governments.  PA CIO Office signed MOU with DHS CIO office, only state to do so to date, allowing us to collaborate on EA/GEA issues we share in common and to identify best practices and lessons learned – excellent relationships with GMO/ODP

Where Did We Start?

1 st Week (Oct 2003) – RGIS Slides Strategic Plan for next 12 months  Homeland Security Priority  Data standards  PAMap Implementation - updated statewide imagery base  GIS Job Descriptions  GIS Governance Model Implementation  Enterprise contracts – data, software, etc.  Enterprise GIS Strategic Plan  Monthly Agency Meetings

2 nd Year Strategic Planning Goals  Develop a Commonwealth GT Governance Council that incorporates external governmental and NGO representation  Raise Commonwealth Awareness of GT Value, find a new state government GT Champion  GIS Enterprise Training Program for Commonwealth employees  Finalize and Publish 3-Year Commonwealth GT Strategic Plan  Weather Project Implementation  ITEP Project Completion  Hire additional senior staff or full-time onsite contractors  Develop flood forecasting capability for PEMA

2 nd Year Strategic Planning Goals  Geospatial Enterprise Architecture  Geospatial Interoperability  PGDSS Standards  Statewide Data Layers – PAMAP Imagery, elevation  OGC Web Services for external, interoperable data sharing of Commonwealth enterprise and agency resources – for governments and first response  XML Web (“essential”) Services for geocoding, routing, mapping

Commonwealth GT Progress

Measured Progress in 0-6 months  Agency GT User Identification  HS GIS Task Force, Weekly PEMA meetings  PAMAP Definition, Awareness, Marketing, Fundraising, Prioritization  Legislative initiative to address geospatial issues and needs in Commonwealth  Governance: GT Advisory Committee meets for the first time – Policy, Strategy, High Level Objectives  OIT Communities of Practice Formed  NHD Completion Project Starts at DEP  BGT joins National States Geographic Information Council (NSGIC) and Open Geospatial Consortium (OGC)  BGT takes over management of PASDA from DEP

Measured Progress in 6-12 months  GT Steering Committee Meets for First Time – Policy, Technology, and Operations Focus  $1.5M SHSP Grant for Real-Time Weather/Plume Modeling System Awarded  $603K DHS ITEP Competitive Grant Awarded  Wireless Regional Meetings  Initial meeting with DHS/GMO/GIO  Tropical Depression Ivan/State Recovery Task Force  CAP Grant for PGDSS Project  Address and Weather Workgroups Created  Stacey White hired as second full-time staff person in BGT

Measured Progress in months  TANA Enterprise License Signed  MOU with DHS CIO Office Signed  HR882 Released  Delaware River Flooding  GEA GIS Server Architecture Becomes Operational (Development lab, staging, production)  Address Geocoding Web Service Launched  Procurement of TANA Routing data pack to support additional geocoding, mapping and routing web service development  Development of the Commonwealth GT 3-Year Strategic Plan  Hired full-time onsite contractor

BGT Budget History

Annual GT Budget  FY 2003 (Oct 20 – June 30) - $230K ($0 official)  FY 2004 (July 1 – June 30) - $1,390K ($0 official, plus $2.1M grant funds)  FY 2005 (July 1 – June 30) - $3M official? Requested 10 staff (5/3/0?)  Top 10 BGT budget in the nation in 2 years? Necessary for continuation of TANA, weather, PAMAP contribution, GEA, etc. to support the 3-Year Commonwealth GT Strategic Plan

Commonwealth GT 3-Year Strategic Plan Stacey White

BGT Mission Statement  “BGT will unify agency actions through common interest and concerted action in geospatial technologies, through development of a geospatial enterprise architecture, and will represent a single voice to the Extended Enterprise for GIS/GT in the Commonwealth.”

BGT High Level Strategic Plan Goals and Strategies  Goals  Support Public Safety/Homeland Security  Increase efficiency and cohesiveness of government operations, and service delivery to Pennsylvania citizens and businesses  Foster economic development and quality of life  Strategies  Leverage technologies and maximize return on investment  Communicate at a high level  Leverage existing state and federal initiatives  Build and retain skills and resources throughout the Commonwealth

Commonwealth GT Common Vision…  BGT supports the PAMAGIC Common Vision Initiative  Stakeholders need to indicate priorities, vision, direction  Implementing the GT Common Vision requires participation, resources, collaboration, review, performance measures  Governance Structure is important  Communication is important

Next 3 Years  Agency Data Stewardship agreements  Agency data sharing priorities for external partners (government, first response)  GIS Council to extend Governance Structure to external entities  Sustainable funding for PAMAP Imagery  Commonwealth standards for geospatial interoperability for the use of state and federal funds  Apply for additional federal grants to continue to build Commonwealth/enterprise geospatial capabilities

Next 3 Years  Statewide Data Layers  PAMAP Imagery completion and start of maintenance program  Updated elevation data for Commonwealth  County data aggregation for PGDSS data layers  Fill in county data gaps to create statewide “county” data layers  Critical Infrastructure Data layers/Key Assets  Communications Plan, Newsletters, etc.

Next 3 Years  Alignment of Commonwealth agencies to GT Communities of Practice (GeoCoPA):  Public Safety  Environmental  Health and Human Services  General Government Operations  Legislative support for local government geospatial sustainable operations, training, resources  RCTTF/county geospatial capabilities building

Next 3 Years  Participating in HLS IT Governance Workgroup  Relationship building with RCTTFs, Regional Governments, and Counties  Continue relationship building with the DHS Geospatial Management Office/ODP  Participating in NSGIC HLS Workgroup  Participating in National Geospatial Strategy for Homeland Security Workshop  Participating in the FEA Geospatial Profile definition workgroup (GeoCOP)  Open data access and interoperable data sharing is desired – for public, for business, for government users

PA Spatial Data Access Public GIS Clearinghouse Maurie Caitlin Kelly

What Services do you want from PASDA?  Data Search/Download/Manipulation  End-User Applications  End-User Services  Metadata Services/Training  Communications and Outreach  …  Your ideas go here…

Communications Eric Jespersen

A Different Way to Think About Governance Communications and Education plus Decision-Making And at both Technical and Policy Levels

History and Status of GIS Coordinating Communication in PA  SEDA-COG GIS Task Force  9-12 Counties  Since 1993+/-  Technical orientation  County Commissioners informed  PAMAGIC  Public, private, academic  Since 1996  Technical and policy orientation  “Lead, coordinate, and guide…”

History and Status of GIS Coordinating Communication in PA (cont’d)  PAGIC (GTC)  State agencies primarily  Since 1998 (became GTC in 2004)  Formed by Memo of Understanding  Quarterly joint meetings with PAMAGIC since 2002  PASDA  PA public GIS data clearinghouse  Since /-  Opened communications with many new constituent groups

History and Status of GIS Coordinating Communication in PA (cont’d)  Regional Groups with GIS emphases  North Central, DVRPC, Southwest  Major data acquisitions  Regional coordination  PAMAP  Data-centric  National Map pilot project  Concept circa  Built on local data and contacts  Incentives for involvement

History and Status of GIS Coordinating Communication in PA (cont’d)  In 2003  Homeland Security GIS Task Force  RCTTF’s  Other regions Southern Alleghenies Northwest

History and Status of GIS Coordinating Communication in PA (cont’d)  In 2004  CCAP Coordination and Tool Teams  RCTTF GIS subgroups  Wireless E-911  State Agencies GTAC GTSC Revamped GTC (was PAGIC)

History and Status of GIS Coordinating Communication in PA (cont’d)  In 2005  PAMAP Advisory Committee  County Caucus?  Should we make more???  Which ones work???

What do they have in Common???  They all are empowered to:  Discuss, Suggest, Advise, Document, Communicate, Cajole, etc. Note: These are not “Governance”, because they do not involve Decision! Worse yet, we do not have a plan to guide us!!!

Why change now?  We know we need a plan!!  Serious current data acquisition initiatives  More at stake  Security and safety  Funding?  County rights  Citizen privacy  Could get something we don’t want!

What can we do?  Communicate at a high level  We need a repeating structure  Same problems at federal, state, regional, local  Simplify, don’t complicate!  Help make Pennsylvania’s plans real  Engage when called upon  Feed back early and often  Make or support a local plan  Help others in order to help yourself  Engage and inform our legislators!!

How Should We Communicate with the Geospatial Stakeholders in the Commonwealth?  BGT is developing a Communications Plan  What information do you want to know?  Who are the different stakeholder groups to communicate with or through? (PAMAGIC, CCAP, Planning Partners, APA, PSATS, etc.)  In addition to BGT website, BGT is considering one or more newsletters. What is relevant, how often should it be published?  Regular s and reports should be sent out to stakeholders. Through what channels, what information, how often?

Interactive Dialogue

 Governance Strategies  Strategic Initiatives for the Commonwealth  Communications Plan  PASDA  Other topics of interest/concern?

Questions?