1. GTSC Meeting Geospatial Technologies (GT) Presentation 20 August 2004 Jim Knudson State GIS Coordinator Director, Bureau of Geospatial Technologies Office for Information Technology, Office of Administration 210 Finance Building 346-1538 jknudson@state.pa.us http://www.bgt.state.pa.us

2. GT Presentation Intro to GT GT Governance Model GT Issues BGT Initiatives GT Barriers GT Opportunities GT Centralization/Decentralization ITGB Discussion Issues Next Steps

3. Intro to GT

4. GIS/Geospatial Technologies Intelligent mapping – database + visualization Think MapQuest on steroids Multiple layers of information Imagery and intelligent features (KOZs, Roads, Voting location) Information access, visualization, analysis, reporting Data and system integration eGov initiatives – serving public Primary Administration Initiatives require it for: –Homeland Security –Economic Development –Landuse

5. GT Governance

6. GT Governance Need 20 agencies using GIS 67 Counties, 2500+ municipalities, no cooperation No Commonwealth Champion Lack of agency executive education No GIS data standards No software interoperability No coordination, except within some agencies Numerous overlapping and duplicative efforts at state and local level and in multiple state agencies No formal data stewardship No current statewide data assets GT capabilities are needed by majority of agencies

7. GT Governance Model

8. 20 Agency GIS Users Today 1.Administration 1 2.Aging 4 3.Agriculture 4 4.Community/Economic Development 1 5.Conservation and Natural Resources 2 6.Education 1 7.Emergency Management 3 8.Environmental Protection 2 9.Fish and Boat 2 10.Game Commission 2 11.General Services 1 12.Health 4 13.Historical and Museum Commission 2 14.Insurance 1 15.Labor and Industry 1 16.Military and Veterans Affairs (PA Guard) 3 17.PENNDOT 2/3 18.PENNVEST 2 19.Public Welfare 4 20.State Police 3 More added quarterly – expect 4 new agencies in 2004 CoP Key 1 – GGO 2 – Environ 3 – PubSaf 4 – HHS Agency Key eGov Enterprise Growing eGov Desktop Pretty Pictures

9. GT Issues

10. People –Staff resources stretched thin –Too many contractors –Recruitment difficult Data –Largest cost –No central database –Duplication of efforts –Lack needed statewide data layers – imposes risk and hampers administration initiatives Technology –GIS and IT not aligned in many agencies –Training needs –Lack of standards –No Enterprise Architecture

11. People Small numbers of core resources in agencies Some are integrated into IT, many are not Some have coordinators, many do not Difficult to redirect due to limited numbers Lots of contractors onsite and offsite Lack of enterprise training initiatives Not much inter-agency coordination No GIS job classifications, study indicates there will not be any created – makes it difficult to recruit Similar problems to IT – civil service makes it difficult to hire and keep good people

12. Data Data is largest expense in GT –GIS tools only as good as the database that supports them –No central database repository for the Commonwealth –Lots of duplication and overlap of data creation and maintenance efforts across agencies and at multiple levels of government –Counties and municipalities have best data –State needs to work collaboratively and provide products that improve ability of local governments to create and maintain data

13. Data –Statewide Priorities developed: Imagery Elevation Roads Parcels Streams Buildings –Commonwealth approach – spend money once at state level for some products, implement and enforce standards, share with all parties that need access, create reciprocal data sharing agreements Need accurate statewide imagery - $15.5M/3 yrs Need accurate elevation model - $10M-30M Commercial Street Network HS Critical Infrastructure Data - $2M/yr

14. Technology GIS/GT is a 30-year old technology Today, technology changes in GT take significant leaps every 2 years Web-based deployments for public and business partners Data integration through coordinates, addresses, links to geographic features e-Government initiatives in many agencies – public interface Training is a problem, as is funding and resources to keep upgrading systems and software Mostly decentralized support model

15. GTSC Roles and Responsibilities

16. GT Governance Model

18. GT Primary Issues Geospatial Data Agency Data Stewardship Geospatial Enterprise Architecture Enterprise Assets/Projects Geospatial Data Standards

19. GT Primary Issues Geospatial Data –Statewide layers –Data priorities –Funding recommendations to GTAC –Collaboration with local partners –Establish Agency Data Stewardship Responsibilities –Buy/build once, share everywhere needed –Metadata!!!

20. GT Primary Issues Agency Data Stewardship –Single and definitive data sources –Published data standards –Business partner support –Metadata creation and maintenance!!! –Data publishing cycles –Data creation schedules

21. GT Primary Issues Geospatial Enterprise Architecture –Centralized Enterprise Geospatial Data Repository at CTC/ESF –Fault-tolerant server configuration –Distributed data servers – imagery, secure data, basemap, real-time data –Interoperability support through Open GIS Consortium Web Services –Homeland Security GIS Common Operating Picture

22. GT Primary Issues Enterprise Assets/Projects –PAMAP Imagery –GDT Enterprise License –Enterprise address validation, standardization, Geocoding application –Enterprise Routing application –Real-Time Weather GIS Project –GT Training

23. GT Primary Issues Geospatial Data Standards –Standardize address records –Standardize agency projections and datums –Work through Enterprise Architecture Information Domain Team and ITB process –Metadata standards –Agency Geospatial Data Contracts –County data collaboration (PAMAP) –Geospatial Data Sharing Standard Creation and Review (PGDSS)

24. GTSC Roles and Responsibilities Respond to GTAC Requests Provide guidance to BGT/State GIS Coordinator –Goal and Objective Prioritization –Tactical Planning –Enterprise Projects Implementation Goals Identification of Deliverables Implementation Schedules Review of Deliverables –Enterprise Licensing –Homeland Security GIS –GIS Data Clearinghouse - PASDA Assign action items to GTC and external partners

25. GTC Responsibilities

26. User Community Representation –User needs –Vendor presentations –Workgroups: Training Data Standards Enterprise Architecture

27. BGT Initiatives/Issues

28. BGT Initiatives Commonwealth GT Data Standards Commonwealth GT Strategic Plan Commonwealth Enterprise Assets –Imagery – USDA Partnership, PAMAP –Weather GIS – Homeland Security Funding –Enterprise Architecture Project Address Geocoding Server Routing Server Basemap Server –Digital Elevation Model (3D modeling, flood insurance program, state water plan, homeland security, transportation, etc.)

29. BGT Initiatives Enterprise Training Program Software Availability Program Commonwealth GT Coordination –Wireless 911 – GIS acceptable uses –SHSGP/RCTTF - GIS acceptable uses –Health EMS Grants – GIS acceptable uses –PENNDOT Transportation Grants – imagery State GIS Data Clearinghouse

30. BGT Initiatives Commonwealth/statewide approach Fund with DHS grants as possible to complete important initiatives ($1.5M won, $800K new proposal) Agency and local government coordination – do business more efficiently and effectively, review procurements Support agency technical support needs

31. BGT Issues New bureau Very small staff Very small operating budget in FY04, stretched to the penny ($1,050,000) Need to show local government progress Balancing agency needs vs. Commonwealth needs and strategy Education on technology and capabilities needed in all agencies and executive staff

32. GTAC Approved Plan 2004

33. GTAC – 2004 Approved Plan –Address Geocoding/Geolocating Server –Routing/Trip Directions Server –Citrix GIS Desktop Pilot Project/Production Platform –Browser/GIS Weather Servers for HS - $1.5M SHSP Grant –Imagery USDA/FSA NAIP Statewide 1m CIR Project Status ($326K) PAMAP - $5.5M required - $1.5M promised by DCNR for Year 1 of first 3-year cycle, $100K from BGT, $300K from Health ($1.9/5.5) PAMAP Strategic Plan – DCNR Lead/OIT assistance/approval –Digital Elevation Model? –State GIS Data Clearinghouse (PASDA) –Data Systems Enterprise Architecture/Consulting –Data Policy/Data Security/Right to Know issues –Commonwealth Agency Training Program –Data Sharing Standards (PGDSS) –Commonwealth GT Coordination, Communications –Homeland Security/ER/Public Safety GIS

34. BGT COP Projects 2005

35. 2005 COP Projects –PAMAP - $5.5M (90) –GT Enterprise Architecture - $818K (87) –Homeland Security GIS CI Mapping - $2M (85) –Real-Time Weather GIS - $1.565M (83) –Enterprise Vehicle Tracking Application - $1M (82) –DEM - $15M (82) –GDT Enterprise License - $500K (82) –GEARS Project - $510K (72) –State GIS Clearinghouse - $1M (66) –Enterprise GT Training Program - $250K (66)

36. GT Opportunities

37. Opportunities Change Commonwealth government operations – agencies and local governments Serve public better Make available Commonwealth funding go farther – spend once for all interests at state level, control standards, improve inter-government relations Homeland Security – citizens and property Economic Development – significant opportunities once imagery and parcels are completed Landuse – requires imagery and intelligence to analyze change in landscape – need to visualize and analyze zoning, growth areas, greenfields, brownfields, etc.

38. Today - Decentralization Currently have a decentralized model BGT is reviewing operations, projects, procurements No defined Commonwealth standards Not asking for agency resources, no redirection of funding Duplicative investments and redundant costs across agencies for HW, SW, data, application development GIS not involved in IT Lack of agency and executive focus Lack of complement to complete work efficiently

39. Centralized Approach – Some change occurring Commonwealth GT Strategic Plan GT Data Standards/Agency Data Stewards GT Enterprise Architecture - BGT Central Data Architecture/Repository Project Use of HS Grant funding for enterprise projects where budget not available Reduce agency burdens as well as eliminate duplication and overlap Not able to adequately solve enterprise needs for imagery/DEM and other data priorities!!!

40. GT Discussion Issues

41. How can we catch up with surrounding states? Can we address agency complement problems? Should we build a centralized pool of additional GT staff resources to assist agencies and support administration initiatives? How do we address training and technology problems and recruit knowledgeable staff? Should State GIS Coordinator interview and perform annual review of GIS Coordinators in other agencies like CIOs? We need more support for Homeland Security/Public Safety initiatives! We need some dedicated IT resources who understand GT and can design, build and deploy web applications Funding is not adequate for data requirements (#1 imagery, #2 elevation, #3 parcels, #4 roads, #5 streams, #6 buildings, #7-15 HS Critical Infrastructure layers)

42. Next Steps What do you want more background or detail on? Would a demonstration be useful? Other discussion topics?