European Computer Driving Licence Module 4 – Spreadsheets Chapter 4.3 – Columns of Data

Creating a spreadsheet ZWhen you type in a spreadsheet title, it will overflow ZIf there is nothing in the next cell this is okay ZWhen typing in row labels you may need to change the column width, Move the mouse pointer to the column header and drag to make the column wider, Double-click on the Column border and the column will adjust itself to the widest entry!

Formatting Decimals ZWhen you type in numbers, Excel shortens them ZTo format numbers to display to 2 decimal places, select the cells and click the Increase Decimal icon Z You can also change the format of numbers by right- clicking and select Format Cells from the shortcut menu Z Select Number and type in the number of decimal places required!

Adding a Column of Numbers ZClick in a cell below the column of numbers you want to add up ZClick the AutoSum icon once Excel will guess which numbers you want to add up. ZPress the Enter key to confirm ZIf Excel doesn’t select the right cells, select the cells you want to add up and press Enter!

Worksheets ZExcel by default gives you 3 sheets to work on – each sheet has a tab at the bottom of the Excel screen ZTo change the name of a sheet, right click and select Rename from the popup menu ZYou can also rename a sheet by double-clicking on the sheet name and typing in a new name

Inserting and Deleting Sheets ZTo delete a sheet, right click the sheet tab and select Delete ZTo insert a new sheet (for example between Birth Stats and Daily Weights) right-click the second sheet and select Insert from the shortcut menu ZA new sheet will be inserted with the name Sheet(No) – you can rename it if necessary!

Copying a Worksheet ZYou can copy a worksheet within a spreadsheet or open spreadsheets ZTo copy a sheet to a different spreadsheet you must have both spreadsheets open, Right click the sheet you want to copy, Select Move or Copy, Select the workbook you want it to be copied to, Select where you want it to go and click Create a copy

Moving a Worksheet ZTo move a worksheet follow the previous instructions but don’t tick Create a copy ZYou can also click and drag the sheet tabs to move worksheets within a workbook ZAs soon as the black arrow is in the place you want, release the left mouse button This is useful for changing the order of worksheets.