Program Management Practice Program Management Portal: Contract Management and the Client © 2011, 2015 IBM Corporation 1

Learning Objectives Understand the Client’s role in PgMP for Contract Management: 1) Contract Management Overview A.Contract Change Management B.Contract Deliverables Management C.Program Issues Management D.Program Risk Management 2) Contract Management Roles 3) Contract Management Workflows 4) Next Steps 2

PgMP Client Education Suite PgMP Education Suite Link * Recommended Education Module * Main Education Suite Current Module 3

Contract Management in PgMP 4

Roles in Contract Management Click here to download the full PgMP Roles chartPgMP Roles 5

Contract Change Overview What is a Contract Change? –A Contract Change is a change to the contract Term, Conditions or Schedules What are the attributes of a Contract Change? –A Contract Change can be a top level record or a child of an RFS –A Contract Change can be created by an IBM Contract Change Manager or a Client Contract Change Manager –A Contract Change can have the following child records associated with it: Actions, Approvals, Attachments, Comments, Contract Deliverables, Issues and Risks 6

Client Contract Change Manager What are the tasks for a Client Contract Change Manager? – Creates Contract Change Requests – Provides Client approvals – Can create Actions, Approvals, Issues, Risks and/or Comments as applicable 7

Workflow for a Client Contract Change Closure/ Completion Prepare contract change IBM Contract Change Manager Request Contract Change Client Contract Change Manager Qualification Legal Contract Support IBM Approval IBM PE Approve Release to Client IBM Contract Change Manager Execute contract change Client Approval Client Contract Change Manager IBM Contract Change Manager 8

Contract Deliverable Overview What is a Contract Deliverable? –A deliverable contained in an Outsourcing Contract A Contract Deliverable record in PgMP can be: –An IBM Deliverable that requires client notification (DND) –An IBM Deliverable that requires client approval (DAD) –Client Deliverable to IBM –A Deliverables list What are the attributes of a Contract Deliverable? –A Contract Deliverable can be a top level record or a child of a Contract Change record –A Contract Deliverable can have the following child records associated with it: Action, Approval, Attachment, Comment, Issue and Risk 9

Client Deliverables Manager What are the tasks for a Client Deliverables Manager? –Approves Contract Deliverable Definition –Approves Contract Deliverable –Can create Actions, Approvals, Issues, Risks and/or Comments as applicable 10

Workflow for a Contract Deliverable Part 1 Register deliverable Deliverable definition Any IBM User of PgMP Definition review by IBM Client approval of deliverable definition IBM Contract Change Manager Rec. Client Definition Approval IBM Business Office IBM Deliverables Manager Client Deliverables Manager Assign Deliverable 11

Workflow for a Contract Deliverable Part 2 Record IBM Del. Compl. approval IBM Deliverables Manager Complete Record Client Completion approval Record Client Del. Compl. approval Client Deliverables Manager Any IBM User of PgMP Develop deliverable IBM Deliverables Manager 12

Issues Management Overview What is a Program Issue? –An issue that requires the intervention of the Project Executive and/or the Client management team to facilitate resolution What are the attributes of a Program Issue? –A Program Issue can be a top level record or a child of another record –Any IBM or Client user who can create a record can create a Program Issue –A Program Issue can have the following child records associated with it: Action, Approvals, Attachment, and Comment 13

Client Issues Manager What are the tasks for a Client Issues Manager? –Approves closure of Issues –Can create Actions, Approvals, Issues, Risks and/or Comments as applicable 14

Workflow for a Client Program Issue Create issue Qualify issue IBM Issues Manager Resolve issue Complete IBM Issues Manager Any Client User of PgMP Any User of PgMP Client Agreement Closure IBM Issues Manager Client Issues Manager 15

Risk Management Overview What is a Program Risk? –A Program Risk is a potential event or future situation that may adversely affect the program that requires the intervention of the PE and / or the Client management team to facilitate effective management What are the attributes of a Program Risk? –A Program Risk can be a top level record or a child or another record –Any IBM'er or Client who can create records can create a Program Risk –A Program Risk can have the following child records associated with it: Action, Approval, Attachment, Comment and/or Issue 16

Workflow for a Client Program Risk Any IBM User of PgMPAny IBM User of PgMP Create riskCreate risk Qualify riskQualify risk Analyze riskAnalyze risk Approve risk response planApprove risk response plan Plan responsePlan response IBM Risk ManagerIBM Risk Manager Any Client User of PgMPAny Client User of PgMP 17

Workflow for a Client Program Risk Part 2 Track and Control riskTrack and Control risk CompleteComplete Close riskClose risk Any IBM User of PgMPAny IBM User of PgMP IBM Risk ManagerIBM Risk Manager 18

Next Steps … Additional education Complete PgMP Overview for the Client Complete additional module if applicable: –Request Management, PCRs and the Client Additional information For additional information on PgMP view the Client User GuideClient User Guide Account specific information (See IBM Account Focal Point) 19