Mail Related Duties Route List Beat Map.

Slides:

Advertisements

Similar presentations

Money Order A service to remit money from one place to another by customers Door payment Includes facility of sending message Acknowledgement facility.

Advertisements

ORDER VERIFICATION ORDER ENTRY DAILY PROCESS ORDER VERFICATION - Order Sort Browse - Enter Order # - F-8 OK.

UIDAI article processing

Cheque system in PO Savings Bank

Despatch of Accountable Articles – letter mail

PROCESS FLOW IN REGISTRATION DEPARTMENT Presentation

Accounting functions in PO

Transfer application form & where to apply? Depositor has to submit SB -10 (b) and Pass Book either- At Transferring office At transferee office At any.

FOREIGN MONEY ORDER. OUTWARD MONEY ORDER -Foreign Money order service from India to Foreign countries except Burma & Bhutan is TEMPORARILY UNDER SUSPENSION.

UNIT 1 OFFICE PROCEDURE Mail operations Mail – List (M-1) Used for invoicing of all bags dispatched on a particular occasion to another office.

Know your Branch Office

Module 2 Routine operations in Speednet Module objective At the end of the module, you will be able to – Manage routine operations in Speednet.

SB Related duties.

Monitoring delivery through PRI Basic guidelines 1.

Module 14 Returning to the Office. Objectives  Adhere to carrier clearance procedures  Record time and vehicle mileage information  Deposit mail and.

ACCOUNTING PROCEDURE IN BRANCH OFFICES

Receipt of bag – Mails PA receives the bags from the parent mail office – Checks with reference to mail list Whether bag is addressed to his office.

Receipt of bag – Mails PA receives the bags from the parent mail office – Checks with reference to mail list Whether bag is addressed to his office.

Establishment review.

Letter of Credit Ashit Hegde.

Quality Means degree of excellence of a thing Distinctive feature of product / service Absence of any defect in the product / service Conformance to specifications.

Administrative Support Workshop January 16, 2014.

Preventive Vigilance Define Vigilance:

Inspection…Few Tips…BOs

 Examine passbook and pay in slip (SB-103).  Check the cash tendered with SB-103.  Make entry in record viz passbook etc.  Send documents to Assistant.

International Financial System (IFS) Money Order [Electronic International Money Order- eIMO]

Cash Control and Banking Activities

Petty Cash Funds How to complete an eCHECK Request for Petty Cash 1 Updated 8/10/2013.

Despatch of other accountable mail Insured letters are not dispatched loose. They are enclosed in specially designed envelopes known as “Insured.

PROCESS FLOW IN PARCEL HUB or PARCEL DEPARTMENT

WHAT IF THINGS GO WRONG IN PARCEL DEPARTMENT?. Missent Parcel mail articles Enter “Article received missent” against the entry in the Parcel List Stamp.

DELIVERY PROCEDURES Delivery procedures The right way of delivering articles.

Remittance related duties

PROJECT ARROW Project Arrow Office PERFORMANCE MONITORING 3.

An overview of different Departments in PO

Travel Advance and Expense Reimbursement Forms

CATEGORIES OF FOREIGN POSTAL ARTICLES 1.LETTER POST a)LETTERS L.C. b)POSTCARDS (Lettres et Cartes) c)PRINTER PAPERS (INCLUDING BOOKS & REGISTERED NEWSPAPERS)

Collection of Ordinary Mails Different sources of Collection POST OFFICE LETTER BOXES RNP BUNDLES BULKY ARTICLES BRANCH OFFICE COUNTERBULK MAILPOSTMAN.

IMPORTANT RECORDS Important records 1)BEAT LIST 2)ROUTE MAP 3)VILLAGE SORTING LIST 4)LETTER BOX STATEMENT 5)POSTMAN BOOK 6)INTIMATION SLIP 7)NOTICES.

1 SOFTWARE TROUBLESHOOTING. 2 SOFTWARE TROUBLE SHOOTING. POINT OF SALE S. no. PROBLEMSREMEDY 1When the Point of sale is started, it shows error “ERROR.

 Advances & Clear Advances  Foreign Vendors  Manual POs  Wire Transfers.

DESPATCH ORDINARY MAILS Different sources of Collection - Recap POST OFFICE LETTER BOXESRNP BUNDLES BULKY ARTICLES BRANCH OFFICE COUNTERBULK MAILPOSTMAN.

 Speed bags should be sent to NSH.  89 National Sorting hubs are functioning.  Intra circle hubs are formed to cater the needs.  Sorting Hubs.

RECURRING DEPOSIT ACCOUNT

An overview of different Departments in PO

India Post India Post's products and services will be the customer's first choice.

The law of e-commerce Electronic Contracts. Electronic contracts How can contracts be created in the real world? - Verbally - Conduct - In writing.

0 Glencoe Accounting Unit 2 Chapter 11 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Protecting Cash In any business, cash is used.

Workshop on Speed Post – Cash on Delivery Scheme 29/08/20121CEPT Mysore.

1 Periodical Peter Pagano & Stephen Burkat Classification Specialist Pricing & Classification Service Center November 28, 2007.

Accounting & Financial Analysis 111 Lecture 8 Source Documents, Day accounts/Specialised Journals, Debtors & Creditors Subsidiary Ledgers.

Sorting Mail Mail received Throw away junk mail Sort out groups of 5 or more of the same vendor to speed the process Is it Inter-department mail? yes Route.

Glencoe Accounting The Steps of the Accounting Cycle The Accounting CycleSection 6.1 The Accounting Cycle accounting cycle Activities performed in an accounting.

All Outreach Training Cards Requests will be submitted via the NEW ONLINE OUTREACH TRAINER PORTAL

Poll Managers Closing the Polls 2015 ECAM Convention Presented by: Mississippi Secretary of State’s Office Elections Division.

0 Glencoe Accounting Unit 2 Chapter 11 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Chapter 11 Cash Control and Banking Activities.

REFUNDS AND EXCHANGES Pacific Area Finance Training February 2008.

Club Best Practices Officer Roles and Responsibilities.

Express Mail Offers: Overnight delivery to most locations Money back guarantee Receives expedited handling from acceptance to delivery Express Mail label.

Created by, R.N.Wankhed, SA Malegaon, MAHARASHTRA (MH) created by R.N.Wankhed,SA Malegaon.

Audits. Internal Controls Financial Statements Ratings 1 to 3 3 – Meets Expectations 2 – Needs Improvement 1 – Significant Issues - DOW meets with Finance.

How to complete an eCHECK Request for Petty Cash

Outreach Trainer Portal

JOURNALIZING A PURCHASES DISCOUNT

Business Office Manager Training

Sorting Mail Route to the appropriate Is it Inter-department

Riverview Estates HOA Electronic Payment Instructions

Presentation transcript:

Mail Related Duties Route List Beat Map

Mail Related Duties …. A mail overseer should Post test letter/card during visit to BOs to check the punctual clearance of letter boxes by GDSMD of the BO Know the working hours, mails receipts & despatch timings, LB clearance timings of each BO in his jurisdiction

Mail Related Duties …. Verify the articles in deposit in the BO Its date of receipt Its condition & jurisdiction The reason for non delivery Details of Intimation served

Mail Related Duties …. The mail overseer should have a copy of Beat list Route map Village sorting list Letter box statement Should know the standard delivery remarks on articles

What are the standard remarks?????

Guess the Remarks…. Refused Not Known Left India Left Addressee refuses to accept article for some reason Not Known Address is located, but addressee is not in that locality Left India Addressee in not in the country, has left without instructions at the PO Left Addressee gone away with no instructions to PO Insufficient address Address does not have door No, road No, name, street name etc Expired Addressee expired Intimation served Addressee is absent

Duties – Mail related Mail overseer should - Verify the Accountable articles in the Postman or GDS’s bag Confirm the genuineness of the remarks Check unregistered articles Tally undelivered MOs with cash in hand Verify VP Collection/Unpaid articles

Duties – mail related At the BO, Mail overseer should Check articles in deposit and their condition Date of receipt of these articles If any Intimation has been served Check if any Regd article/MO is in deposit beyond 7 days Check if the demurrage charges have been paid for VP articles in deposit beyond 7 days Check if the articles in deposit have been entered in Red ink in BO Journal Verify if the undelivered articles are returned to the account office, duly invoiced in BO journal/ BO DA

Duties – mail related The Mail overseer should examine The necessary entries to be made in the BO journal Justification for retention of articles/ MOs in the BO If the articles in deposit are not in damaged or in tampered condition The genuineness of signature in VP delivery receipts RULE NO 343-A OF POSTAL MANUAL VOL VIII

Have you noticed any irregularities during your visit? Group Discussion Class to be divided into 4 groups for discussion on Mails related Case Studies Have you noticed any irregularities during your visit?