1. Inspection…Few Tips…BOs
Have a look on previous IR and have a note
Refer to your Diary. Note down action pending if any
Triennial review if due
Verification of heavy WDLs
Complaints to be enquired
Claim cases ..etc..
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2. BOs continued…
Ascertain from the AO about the Bus facility. If you have two wheeler- Fine
Ascertain from AO, about any irregularity
Collect information about number of RPLI policies of the BO,
Pending issues, if any
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3. On arrival at the BO village…
Don’t rush to the BO
Take a round in the village and have an assessment of availability of Institutions like Schools, Primary health centers, co-operative Societies, Banks etc..
There are likelihood of Bulk RD accounts. Contact the institution and have account current details.
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4. At the BO… First enquire about the welfare of the BPM, GDS agent
Introduce your self. Reassure the staff that you would support/ guide them
Remember- as you watch, others also watch you
Glance BO account
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5. BO Inspection Follow the questionnaire. Verify cash and stamps
Review SB/RD/TD accounts. Assess, number of accounts are justified.
Market for RPLI and other products.
Collect statistics for revision of allowances
Collect details of recent MOs
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6. Out side the office.. Try to contact some SB/RD depositors on your own
Watch the reaction of BPM during verification of SB/RD account with depositors
Try to personally contact some payees of recently paid MOs
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7. Important Qn in Questionnaire
1. Verification of Cash/Stamps
16 & 18(2) Verification of PBs/RPLI PRB
4 SBPBs- List of PBs not received for int.
4 SBPBs- heavy transactions
2 RDPBs- heavy denomination
2 RDPBs- Discontinued account
All TDPBs
5 RPLI PRBs
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8. Important Qn in Questionnaire
9. GDS Delivery
Postman Book
Advance to GDS
Visit book
List out some of MOs Paid recently
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9. Important Qn in Questionnaire
4,11,13- Checking of various receipt books since DLI
MS 87a:
AO Receipt
Value & commission
Credit
Delay
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10. Important Qn in Questionnaire
4,11,13- Checking of various receipt books since DLI…..
SB-26:
Depositor’s copy
SB Journal
S/S book
BO Account book
BO Slip
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11. Important Qn in Questionnaire
4,11,13- Checking of various receipt books since DLI…
SB-28:
Depositor’s copy
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12. Important Qn in Questionnaire
4,11,13, 18(2)- Checking of various receipt books since DLI…
RPLI-12:
RPLI transaction register
RPLI proposal register
BO account book
BO slip
19. PCO/TRC
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13. Important Qn in Questionnaire
8 & 10: BO bag received & Dispatched
Articles handled
Monitoring of Mails
Posting of test letters
Unpaid letters
Leakage of revenue cases
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14. Important Qn in Questionnaire
14. SB/RD/TD/RPLI transactions ( 4 dates - one in each quarter)
SB/RD/TD Journals
RPLI transaction register
BO account
BO slips
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15. Important Qn in Questionnaire
2. Bi-monthly verification of BO balance
BO account
BO slips
3. Verification of Cash balance & liabilities
BO account book
BO journal
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16. Important Qn in Questionnaire
15. Undelivered PBs in deposit
BO journal
BO slips
SB-28
16 (B); BPM to collect all SBPBs for entry of interest
23. MOs visit
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17. Important Qn in Questionnaire
24 (a): Stock
Stock register
PSD invoice
Physical verification
25. Error BK, Book of postmarks, Cpt & suggestion bk, Old records
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18. Important Qn in Questionnaire
Welfare of BPMs
17(A); Commission to BPM- SB/TD
18(5); RPLI proposal comn, subsequent premium commission.
Revision of allowance of BPM/GDS
Any other
Conclusion
Result of inspection
Stamps & seals impression sheet
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19. Sub offices… Adopt similar methods as in BO
Adopt simple technique of arriving cash balance immediately on your arrival
Verify SO slips regarding remittances (reverse side impressions of amount)
NC 4(a), NSCs, PB stock a must.
Talk to Postmen staff for Marketing.
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20. Inspection Reports… Should be issued within 2-3 days
Should be action oriented
Record, instructions issued by you
Keep a note of your observations in Memorandum book
Make a note of diversion of excess furniture etc.
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21. IR on BO Preamble Establishment with name, DOB, DOA, Category etc
Currency of FG bonds
Verification of cash and stamps balance (also MO forms)
Mails/articles in deposit
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22. IR on BO Revision of Est/allowances Stock Action by AO:
Various receipts issued since DLI
Transactions checked for four quarterly dates
Verification RDPBs
Verification of RPLI PRBs
Weeding out of Old records
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23. IR on BO For action by HO: Verification of SB/TD Pass books
For action by BPM (Instructions to BPM)
Concluding para
The following to be enclosed to IR
Impression of stamps and seals- sheet
Certificate on work & conduct of BPM
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24. IR on SOs
Preamble
Establishment; SPM, PA,Postman,Group D, GDSs, FHR, FSC, Qtly FSC, Sweeping allowance, Scavenger allowance etc.
Currency of FG bonds SPM, GDSs
Verification of cash and stamps also MO forms
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25. IR on SOs Verification of NSC/KVP/IPOs
Verification of stock blank pass books
Invoices of NSC/KVP, IPOs, Pass books
Details of ACG-67, NC 4a, LI-37 and PLI-12 receipts issued
Four dates transactions checked
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26. IR on SOs Verification of pass books, RPLI Pm books
Mails/Articles in deposit
Revision of Est/allowance
Stock
Weeding out of old records
Impression of stamps and seals.
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27. EXERCISE 1
Thank you
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