RFP Cisco Equipment and Services Pre-Proposal Conference Purchasing

RFP Section 1 – Notice to Respondents Deadline (Section 1.2) Silent Period (Section 1.4) Exclusive Point of Contact (Section 1.5) Criteria for Selection (Section 1.10) Group Purchasing Authority (Section 1.15) Key Events Schedule (Section 1.16) 2 Purchasing

RFP Section 1.14 – Historically Underutilized Businesses  UTMB has reviewed this RFP in accordance with the Texas Administrative Code Section (Title 34, Part 1, Chapter 20, Subchapter B, Rule 20.14) and has determined that subcontracting opportunities are not probable under this solicitation.  If your company does intend to subcontract any portion of the work, your proposal must include a “HUB Subcontracting Plan” (HSP.) The HSP Package, including the required forms and instructions, can be accessed via the UTMB’s HUB Program website at 3 Purchasing

HUB Subcontracting Plans (HSP) If you have any questions or need assistance please contact UTMB’s Manager of Supplier Diversity Programs/HUB Program Coordinator, Karen Gross at (281) or Supplier Diversity 4

RFP Section 2 – Proposal Requirements Preparation and Submittal Instructions (Section 2.2, F and G) Contact – Cameron Haas Guthier, Sr. C.P.M. 5 Purchasing

RFP Section 2 – Submission of Proposal Submittal Checklist (Section 2.5) Firms are instructed to complete, sign and return the following documents as a part of their proposal submittal. Failure to return these documents may subject your proposal to disqualification.  Signed and Completed Execution of Offer (ref. Section 5)  Signed and Completed Pricing and Delivery Schedule (ref. Section 6)  Responses to Respondent's Questionnaire (ref. Section 7) 6 Purchasing

RFP Section 3 – General Terms & Conditions The terms and conditions contained in the cited document or, in the sole discretion of University, terms and conditions substantially similar to those contained in the Agreement, will constitute and govern any agreement that results from this RFP. Proposer may be required to sign a Business Associate’s Agreement (“BA Agreement”), to the Agreement, or a BA Agreement with terms and conditions substantially similar to those contained in the BA Agreement attached to the Agreement. If Proposer takes exception to any terms or conditions set forth in the Agreement or BA Agreement, Proposer will submit a list of the exceptions as part of its proposal in accordance with Section 2.4 of this RFP. Proposer’s exceptions will be reviewed by University and may result in disqualification of Proposer’s proposal as non-responsive to this RFP. If proposer’s exceptions do no result in disqualification of Proposer’s proposal, then University may consider Proposer’s exceptions when University evaluates the Proposer’s proposal. 7 Purchasing

RFP Section 4 – Scope of Work Description of the Requirement 8 Purchasing

SECTION 5, 6 and 7 EXECUTION OF OFFER Execution of Offer (Section 5) Pricing and Delivery (Section 6 & RFP Pricing Page) Respondent Questionnaire (Section 7) 9 Purchasing

10 Purchasing Questions Contact – Cameron Haas Guthier, Sr. C.P.M.