State of Kansas Customer Contracts January 2015 Fit Gap Sessions State of Kansas Customer Contracts January 2015

Agenda Introductions Objectives Schedule Fit Gap Discussion Global Enhancements with 9.2 Enterprise Search (Confirm the areas where it will be utilized) Business Process Deltas between 9.0 and 9.2 Online Review / Offline Review Confirm new functionality that should be explored for system design Workflow If applicable – Confirm whether AWE or Virtual Approver will be used Interfaces Retrofit / Eliminate Customizations Reports Security Batch Schedule Discussion

Introductions Name Functional Area Role

Objectives Analyze the deltas between current Business processes and version 9.2. Identify Gaps Confirm Inventory of Interfaces, Customizations and Reports. Facilitate the next stage – Design and Configuration A list of potential post upgrade improvements requiring new or changed configuration and business process that cannot be implemented now due to upgrade constraints.

Schedule Date Time Topics 1/13/2015 9:00AM – 12 PM Customer Contracts 1/14/2015 Billing

Global Enhancements Oracle Secure Enterprise Search (SES) Provides global search capabilities that enables the user to take action from search results without navigating through the menus thereby increasing productivity SES is implemented through the PeopleSoft Search Framework. The PeopleSoft Search Framework replaces the Verity search engine and provides a standard method to create search indexes for PeopleSoft applications SES indexing is available in these areas of PS FSCM Assets, Expenses, Journals, Payments, Procurement Contracts, Purchase Orders, Receiving in Purchasing, Requisitions in Purchasing and eProcurement, Strategic Sourcing Events, Suppliers, Supplier Conversations, Vouchers

Global Enhancements Example

Global Enhancements

Global Enhancements

Global Enhancements Pivot Grids Based on PS Query results that display results in an Excel-like pivot table, chart, or grid. Interactive analytical grids and charts Accessible through pagelets added to a users Home Page, Work Center and Dashboards

Global Enhancements Embedded Help Use Help Icon (?) Explains how to perform a specific task Message modal window can be moved

Global Enhancements Accessible with Apple Ipad and other tablet devices Certified on Safari browser running IOS version 4.2 or later Enables view to virtually all of the PS application pages Use with mobile devices

Business Processes Create/Update Contract – Pain Points?

Business Processes Deltas 9.0 vs 9.2 Business Process Feature Create/Update Contract Change Sold To Customer - Users will be able to change the Sold To Customer on pending contracts. This flexibility eliminates the re-keying of data that is typically required in situations when business needs dictate that the customer associated with a pending contract needs to change. Reopen Completed Revenue and Billing Plans - Users can now reopen bill plans and revenue plans, associated to rate based contract lines, after they have been marked as complete. For rate-based contract lines, this offers contract administrators the option to very easily bill and recognize revenue for project transactions that arrived late. Related Action Framework/Related Content - Users can now view a contract’s Billing Plans’ and Revenue Plans’ Descriptions and Plan IDs throughout the PeopleSoft Contracts application and they can readily access and update Bill Plans, Revenue Plans and Contract Terms through the use of the PeopleSoft Related Action Framework and Related Content which decreases the time spent locating pertinent information and helps avoid delays in key revenue management processes.

Business Processes Deltas 9.0 vs 9.2 Business Process Feature Create/Update Contract Supplemental Data – Ability to add contract header or line attributes based on configuration. Released in PUM Image 9.2.010. Contracts Workbench - The Contracts Workbench was added to enable you to view all the information related to PeopleSoft Contracts, Grants, and Project Costing through a single workspace (or interface). You can view the current status or the required update to any major, related entity such as a contract line, a project, or an activity. Contracts WorkCenter/Dashboards/Pivot Grids - The Contracts WorkCenter helps users to quickly identify and resolve key process exceptions so that contracts proceed unimpeded. Contract administrators can access great deal of information such as contract terms, limits, related projects, and the status of related invoices in order to perform their jobs. Key components of the Contracts WorkCenter include: My Work, Links, Queries, and Reports and Processes.

Business Processes Manage Project Billing – Pain Points? Billing Worksheet – Add Federal Funds to Rate Set

Business Processes Deltas 9.0 vs 9.2 Business Process Feature Manage Project Billing Reconciliation Summary Page - The Reconciliation Summary page will be added to view the results from the Reconciliation Summary process. This page will provide the difference between billing and revenue at the detail level as well as the attributes that are related to retainages, withholdings, limits, and fees. The information provided on this page will enable you to determine where to complete the remaining process, or to make an adjustment. Billing Limit entered differently - Released in PUM Image 9.2.010.

Workflow AWE (Approval Workflow Engine) replaces Virtual Approver No workflow in Customer Contracts

Interfaces No interfaces identified in Customer Contracts

Customizations No customizations identified in Customer Contracts

Reports Crystal, SQR, nVision, Queries, XML - Confirm Tools SQR/XML/Query Delivered Reports that were customized – Confirm List None New custom reports created by SOK – Confirm List KPC00001.SQR – Sponsor Drawdown Report KPC00002.SQR – SEFA Report KPC00004.SQR – Project Costing Query KPC00005.SQR – Prepaid Drawdown Request Report Don’t utilize prepaids – should this report be dropped?

Reports New custom reports created by SOK – Confirm List KPC00006.SQR – Project Summary Report KPC00007.SQR – Project Reconciliation Report KPC00008.SQR – Project Resource Extract KPC00009.SQR – Project Positions Report – Dept of Labor KPC00010.SQR – Project Cost Reports – Dept of Labor KPC00011.SQR – Funding by Project – Dept of Labor KPC00012.SQR – Project Allocation Report Indication this is no longer needed – Email from Dept of Labor KPC00013.SQR – Monthly Project Status Report KPC00014.SQR – Project Cash Balance Report

Reports New custom reports created by SOK – Confirm List KPC00018.SQR – KDWP Agency Exp Summary KPC00019.SQR – KDWP Source Type/Category Smry KPC00020.SQR – KDWP Source Type Smry by Fund Indication these above are no longer needed – Email from Wildlife and Parks KPCCTX71.SQC – Accounts Payable Related Federal Financial Report (KS_FFR_RPT) – Eliminate Not been formally released to agencies Delivered in 9.2 Demonstrated during Grants Fit Session

Security Page access – Permission lists and Roles Row Level Security Custom Permission lists or using Delivered? Row Level Security BU SETID Chartfields Current Design Review security matrix

Batch Schedule Changes to Batch schedule?

Open Discussion & Questions