An Overview of the Changes to Circular D Grants Management Requirements October 22, 2008 Federal Transit Administration

FTA TPM ver3.12 Introduction:  Working Group effort over approximately 2 years  Working Group Members: »Jamie Pfister-Region IV »Bill Kalt-Region VII »Philoki Barros-Region IX »Gail Lyssy-Region VI »Shelia Byrne-Region III »Rita Maristch-TCC »Jayme Blakesley-TCC »Paula Schwach-Region VII »MaryAnne Polkiewicz, TPM »Nydia Picayo-TPM

FTA TPM ver3.13 Introduction Continue:  General Changes: »Circular becomes effective November 1, 2008 »Reorganization of Chapters »Distinguished between grant administration (think TEAM-related activities) and project management »Updated to reflect current policy and practices; including incorporation of Dear Colleague letters issued since 1998 »Added links for additional sources of information »Added examples

FTA TPM ver3.14 Chapter II- Circular Overview  Added clarifying language to identify which Uniform Administrative Requirements apply to States, local government versus non-profits  Added more definitions  Updated program descriptions  Updated Responsibilities of Grant Management to better define roles of FTA offices  Updated Civil Rights Requirements  Consistent with other FTA circulars

FTA TPM ver3.15 Chapter III – Grants Administration  Revised all reporting requirements; added additional information on Financial Status and Milestone Progress Reports –Section 5309 recipients, regardless of population area, are to report quarterly when grant includes facilities  Expanded use of budget revisions; clarified those that require FTA approval BEFORE costs are incurred  Revised language to indicate budget revisions do not go to DOL for certification  Clarified concept of “scope” for the purposes of grant amendments

FTA TPM ver3.16 Chapter IV – Project Management  Real Property section revised to reflect a higher appraisal threshold for review and appraisal  Expanded language to include methods for determining useful life  Identified minimum useful life of ferries, trolleys and facilities (to be included in grant applications)  Rolling Stock Status Report for early disposition, disposition when fair market value is greater than $5,000 and budget revisions affecting vehicles

FTA TPM ver3.17 Chapter IV – Project Management Continued:  Clarifying language to distinguish overhaul versus rebuild  Leasing section distinguishes between leasing FTA funded assets to others, capital leasing and operating lease  Provided example calculations of applying insurance proceeds  Expanded ITS requirements

FTA TPM ver3.18 Chapter V - Oversight  Updated to reflect all Agency Oversight programs  Added details on Safety and Security Reviews

FTA TPM ver3.19 Chapter VI – Financial Management  Updated Payment procedures  Return of Funds - use of Pay.gov  Enhanced program income section

FTA TPM ver3.110 Appendices  List of Circulars  Real Estate Acquisition Management Plan (RAMP) Model  Added Guide for preparing an appraisal scope of work  Rolling Stock Status Report  Cost Allocation Plan

FTA TPM ver3.111 Circular D 