Ohio Articulation and Transfer Clearinghouse Update 2006 Ohio Higher Education Computing Council Conference April 21, 2006 Jim Ginzer Program Manager Articulation and Transfer Clearinghouse

4/21/ OHECC ATC Update2 What We’ll Cover Policy Articulation and Transfer Clearinghouse Architecture Campus Interface Architecture Summaries

4/21/ OHECC ATC Update3 Articulation and Transfer Clearinghouse (ATC) Purpose Exchange of transcripts among Ohio State-Assisted higher education institutions Provide information that insures equitable and consistent treatment of key courses during transfer evaluation and planning Also –Extend electronic transcript exchange to campuses –Introduce web-service architecture to Board of Regents –Possibly supports use of platform by other applications –Provide a future electronic transcript exchange platform for use by high schools, private institutions, and career/technical institutions

4/21/ OHECC ATC Update4 How Are We Implementing the Policy? Ohio Transfer Module (OTM) Transfer Articulation Guides (TAGs) Agree-upon Learning Outcomes Associated with the OTM and TAGs Guarantee Transfer and Application of Courses that Map to Learning Outcomes Guarantee Preferential Admissions Provide Advising Tools Provide a Mechanism for Annotating Transcripts with Agreed-upon, Mapped Courses

4/21/ OHECC ATC Update5 How does this all fit together? Institution –Academic Policies –Schools/Departments –General Education Requirements –Programs/Majors –Course Catalogs –Class Schedules –Transcripts Board of Regents –Legislative Policies –Discipline Areas –Ohio Transfer Module –Transfer Articulation Guides –Learning Outcomes (OANs) –Term-by-Term Submissions of Approved Courses –Supplements

4/21/ OHECC ATC Update6 Transfer Articulation Guide Development What? –Specific courses guaranteed to transfer and apply to degrees –General education and beginning courses within the major –Advising tool for 38 majors –Largest collaborative higher education curriculum project in the history of the state

4/21/ OHECC ATC Update7 TAG Development Who? –Faculty Panels 38 panels and 514 faculty –Campus review and acceptance –A reiterative process

TAG Discipline Areas 1. Arts & Humanities - Art History - Dance - English Literature - Fine Arts - Music - Philosophy - Theatre 2. Social and Behavioral Sciences - Anthropology - Economics - Geography - History - Political Science - Psychology - Sociology 3. Education - Professional Education Module - Professional Education Module with Advising Recommendations for Middle School Math - Professional Education Module with Advising Recommendations for Middle School Science - Professional Education Module with Advising Recommendations for AYA Math - Professional Education Module with Advising Recommendations for AYA Science - Professional Education Module with Advising Recommendations for Intervention Specialist 4. Engineering & Engineering Technology - Aerospace, Agriculture, Civil, Mechanical Engineering - Bioengineering, Biomedical Engineering - Chemical, Environmental Engineering - Computer, Electrical Engineering - Industrial Engineering Memorandum of Understanding (MOU) - Bachelor of Science in Technology o Electrical Engineering o Mechanical Engineering o Construction Engineering o Industrial - Bachelor of Individualized Studies - Baccalaureate in Organizational Leadership 5. Science and Mathematics - Biology - Chemistry - Geology - Mathematics - Physics 6. Health - Dietetics - Health Information Management - Medical Laboratory - Nursing 8. Communications - Communication Studies - Journalism - Public Relations & Advertising - Telecommunication 7. Business - Business

4/21/ OHECC ATC Update10 Example – Starting in WI 2006 Suppose OSU has indicated that MATH123 matches the learning outcomes of OTM001 Suppose CSCC has indicated that MTH 166 matches the learning outcomes of OTM001 Suppose WSUN has indicated that MTHM101 and MTHM102 together match the learning outcomes of OTM001 WSUN also has indicated that MTHM200 matches the learning outcomes of OTM 001 Suppose I take MTH166 at CSCC in AU2005 – no match! Suppose I take MTH166 at CSCC in WI2006 and apply to transfer to WSU and OSU after SP2006 ATC supplements my transcript destined for OSU with OTM001 and MATH123 information ATC supplements my transcript destined for WSUN with OTM001 and MTHM101 and MTHM102 information as well as MTHM200

4/21/ OHECC ATC Update11 Doesn’t CAS already do this? CAS provides similar information for planning purposes ATC provides support for official transcript exchange when a student moves between campuses We will continue to address the overall Ohio Transfer and Articulation Architecture with CAS

4/21/ OHECC ATC Update12 Statewide Articulation and Transfer Architecture CASATC

4/21/ OHECC ATC Update13 Transcript Process Flow Sending Institution or AgentReceiving Institution or Agent ATC 1. Send PESC XML Transcript 2. Acknowledge Receipt 3. Send PESC XML Transcript and XML Supplement 4. Acknowledge Receipt 5. Acknowledge Final Delivery

4/21/ OHECC ATC Update14 Central Articulation and Transfer Clearinghouse Architecture Web Services Oriented Architecture Business Rules Business Process Management Enterprise Services Bus Postsecondary Education Standards Council XML and DTS for Content and Transport Business Intelligence Tool Updated Database Management System

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4/21/ OHECC ATC Update17 How Did we Settle on Suppliers? Gartner Consulting Documentation Some Benchmarking of Other Industries Web Searches Vendor Interviews Vendor Visits Vendor Demos Test Case

4/21/ OHECC ATC Update18 Campus Interface Strategy Heavy reliance on campus expertise Will utilize a pilot group of campuses ATC will support multiple mechanisms to connect ATC with campus SIS Project will use existing products and tools for data extraction as much as possible Final direction will depend on institutional factors –Type of SIS and overall institutional IT environment –Expect volatility in this arena with SIS and separate vendors both capable of producing PESC XML –Board of Regents has funding to support some institutional work

4/21/ OHECC ATC Update19 PESC XML Transcript PESC Implementation Guide ATC Implementation Details Working session –Implementation Guide –Review of Feb ’05 Meeting Topics –Implementation Details

4/21/ OHECC ATC Update20 ATC Supplement XML Document created as transcript flows through ATC. –Contains OAN and OTM information generated by the ATC. –Currently in working draft form. Will work with XML Pilot Group and SIS interface vendors to determine formatting. ATC Supplement Implementation Guide Review

4/21/ OHECC ATC Update21 Current and Potential Partnerships Campuses –For XML and SIS Interface Testing –For SIS Interface Development Suppliers –Central Clearinghouse Tools –SIS Interfaces OSC –Hosting –Purchasing –Other Applications CAS –Data Exchange

4/21/ OHECC ATC Update22 Future Opportunities and Expansions? Other Articulation and Transfer Tools Will Reside on the New Architecture –Course Materials Submission –Course Material Reviews –Student and Advisor Support Tools –Campus Self-Configuration Migrate BOR Data Collection and Queries to New Architecture Implement Other OSC Initiatives on New Architecture Career/Technical Schools Private Institutions High Schools Out of State Neighboring Institutions

4/21/ OHECC ATC Update23 Summary Value –Students’ Transcripts are Moved Efficiently and Accurately Using Secure Electronic Means. Students’ Courses are Treated Equitably and Consistently –Advisors Have Access to Up-to-Date Transfer Rules and, In the Future, Transfer Advising Tools –Registrars Reduce Cost of Handling Paper Transcripts and Manually Entering Academic Data for Transfer Students –Tax Payers See Improved Educational Attainment of the Population –Policy Implementers Collaborations –Ohio Higher Education Institutions –ATC Central and Institutional Interface Suppliers –CAS –Hosting and Possibly Other Applications at OSC/SOCC Innovations –Enabling the Board of Regents with Flexibility Inherent a Web Services Architecture Using Business Rules and Business Process Management Software Products –Enabling the Campuses for XML Communications and Electronic Transcript Exchange

4/21/ OHECC ATC Update24 The Direction SOA Architecture Rules and Process Management Software Campus Interface Functionality Articulation And Transfer Functionality Future Applications

4/21/ OHECC ATC Update25 Contact Information Jim Ginzer Program Manager Articulation and Transfer Clearinghouse 30 E. Broad St., 36 th Floor Columbus, OH (614)