INDIVIDUAL ACHIEVEMENT. EDUCATIONAL EXCELLENCE. ADMINISTRATIVE INNOVATION. INSTITUTIONAL PERFORMANCE. 1 Your Campus Can Enter Time Using Banner Tanya Wickersham, Human Resources Becky North, Training & User Support Wichita State University April 16, 2008 Course ID S-0401

Wichita State University Campus Stats 14,045 students 3,000 faculty, staff and adjuncts WSU Human Resources ( 5 full-time timekeeping staff Banner User Services Banner Training and Help Desk 2 full-time staff WIN Go Live 2005 – Finance and Admissions 2006 – Financial Aid, Luminis, Student, Accts Receivable, Student Sun – Human Resources, CAPP, Alumni, Banner Channels 2 Course ID S-0401

WIN implementation was on time and under budget Kansas Information Technology Office (KITO) Post Implementation Evaluation Report Implementation team leads identified top 3 lessons learned: 1.Continued support from the top of the organization 2.Business process analysis – spend time upfront understanding and identifying process flows 3.Training is key 3 Course ID S-0401

4 Your Campus Can Enter Time Using Banner Decisions made Sungard and WSU timekeeping roles and definitions Web time entry vs. Banner How we communicate with timekeepers and supervisors Examples of bi-weekly newsletters Training Stats Training materials Time entry can fly at your campus too!

Thoughts of Using Banner Timekeeper John Stewart (WSU Ablah Library) "I'm finding there are many things in Banner that I actually like better than the old system. Like all software, Banner will slap you around if you don't know the secret handshake. But people forget that the legacy system has its own set of anti-social quirks. (My favorite: Put a character in a "Forbidden Space" and it verbally kicks you in the shin until you exit completely and start over...) We're just used to the legacy system's quirks and have learned not to take them as personal affronts." 5 Course ID S-0401

PrimaryProxyTotal Legacy Banner Course ID S-0401 Primary vs. Proxy Primary and Proxy Timekeepers As defined by Sungard How used at WSU

INDIVIDUAL ACHIEVEMENT. EDUCATIONAL EXCELLENCE. ADMINISTRATIVE INNOVATION. INSTITUTIONAL PERFORMANCE. Why Choose Banner for Time Entry? 7

Banner Time Entry vs. Self Service Web Time Departments are accountable for accurate data entry using PHATIME Departments required to fix their own mistakes Routing Queues and PHATIME Every “Approver” must have a Routing Queue established Reviewing Web Time Entry for select groups 8 Course ID S-0401

INDIVIDUAL ACHIEVEMENT. EDUCATIONAL EXCELLENCE. ADMINISTRATIVE INNOVATION. INSTITUTIONAL PERFORMANCE. 9 Communication With Departments

10 Course ID S-0401 Key to Success: Timely and Targeted Communication HR Timekeeping used to send out messages to department timekeepers & supervisors Following each pay period, timekeepers & supervisors are notified if their department time records are not completed Communications include: Bi-Weekly Newsletter with progress charts from previous pay periodBi-Weekly Newsletter Reminder s during the sign-off Updates on future training sessions Urgent messages

INDIVIDUAL ACHIEVEMENT. EDUCATIONAL EXCELLENCE. ADMINISTRATIVE INNOVATION. INSTITUTIONAL PERFORMANCE. Go-Live 11

Go-Live – First payroll entered Dec 18-22, timekeepers trained in 8 days during October, 2006 Open labs (Oct-Feb) and telephone support Dual entry – 2 pay periods in November, 2006 Newsletters – identified common mistakes made, how to correct and avoid Lessons learned Forms server not large enough to handle load Timekeeping organization codes, primary/proxy roles and jobs record – NO changes after time is extracted! Words of encouragement and positive reinforcement 12 Course ID S-0401

INDIVIDUAL ACHIEVEMENT. EDUCATIONAL EXCELLENCE. ADMINISTRATIVE INNOVATION. INSTITUTIONAL PERFORMANCE. 13 Training

Training Sessions Timekeeping policy and procedures Presented by Human Resources Required prior to attending Banner training 90 minutes, classroom Department Time Entry, Section 1 Presented by Banner User Services and Human Resources Required for all new timekeepers Can be repeated 3 hours, computer lab Department Time Entry, Section 2: Tips, Tricks and Traps Presented by Banner User Services and Human Resources Required for all new timekeepers, recommended for all Can be repeated 3 hours, computer lab 14 Course ID S-0401

Time Entry Section 2, Tips, Tricks and Traps 15 Course ID S-0401 Review time entry process and importance of audits Calculate time – worksheet examples Enter into PHATIME and identify tips, tricks and traps

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Review Learning Guides on Help for Faculty/Staff 21 Course ID S-0401

22 Course ID S-0401 Summary Timely and targeted communication with departments is important for success Train early & often Dual entry is a must prior to Go-Live Be prepared for problems but strive for success Questions?

23 Course ID S-0401 Thank You! Tanya Wickersham Becky North Please complete the online class evaluation form! Course ID S-0401 SunGard, the SunGard logo, Banner, Campus Pipeline, Luminis, PowerCAMPUS, Matrix, and Plus are trademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the U.S. and other countries. Third-party names and marks referenced herein are trademarks or registered trademarks of their respective owners. © 2008 SunGard. All rights reserved.