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FILE MANAGEMENT BASICS SHORT COURSE OFFERED BY INSTRUCTIONAL COMPUTING UNIVERSITY OF MISSOURI – ST.LOUIS Fall 2011

What is File Management? Computer file management is the manipulation of data and files whether it is the naming of files, placing files in folders or placing folders in folders.

Why do I need File Management? It allows users to organize files so they will can easily recognize what the purpose of the file is. Do I really need File management? No, it is not a requirement to use computers. It does allow user to be more efficient in storing their information.

Where are my files stored? Files are stored on hard drives, disks, memory technologies, and network storage. If you save a file on your home computer’s desktop, it will not be able to be accessed from a different computer. It will need to be transferred to portable storage, ed or uploaded to network storage to access the files at work or school.

Examples of media interfaces Flash Drives External Hard Drives CD or DVD K: Drive Dropbox.net Windows Skydrive

Backups A backup is a copy of a file or folder that helps prevent data loss. One backup is good, but two or more allows greater protection. Users can backup their files to a flash drive, CD/DVD, another hard drive, cloud storage (drop box, UMSL K: Drive, Windows Skydrive), or the file to themselves. No storage technology is perfect. CD/DVD-Rs can degenerate, flash drives and hard drives can stop functioning and cloud storage can go offline.

How to do file management. Name Files so they can be identified without opening Create Folders to categorize your files Name Folders so they can be identified easily

How files are located. In a window, you will see the path name at the top. This path name refers to the location of the file on the computer. In the example on the right, it is showing the location of the K: Drive. This path name in windows 7 is the same as C:\Windows\ or K:\.

Naming Files Files should be named appropriately so you can identify the contents of the file without opening it. Naming files should take place when first saving the file in the program being used.

Folders Folders should be named by subject or content areas.

How to create new folders Click on New Folder A ‘New Folder’ will appear and be highlighted in blue. You can type here to name the folder. Making a new folder is a simple task that requires you to have an explorer window open and clicking new folder.

Organizing and moving files Moving files can be done by dragging and dropping files or copy/cutting and pasting files. It is better to have organized folders per class/work/personal basis that sort through your files.

File management can also be applied to the Windows Live . Live allows users to create folders in their . Right click on your username or a folder and click ‘Create New Folder…’ After clicking Create New Folder, you will be prompted to type a name for the folder. After naming the folder, move your s to that folder.

Questions? If any further questions arise, please contact a lab consultant in any of the following Instructional Computing Labs. SSB 103 SSB 452 Benton Hall 232 Math TLC (UC 050) Ward E. Barnes Library Thomas Jefferson Research Commons

Additional Information The Microcomputer Program at the University of Missouri-St. Louis offers day and evening computer courses as part of the Chancellor's Certificate series. The Online Student Technology Guide has answers to many computing questions. Online self-service solutions for UMSL Technology Issues