BroncoData Reporting Academic Resources April 20, 2005

Agenda Introduction What is BroncoData? BroncoData vs. BroncoDirect User Access Forms BroncoData Demonstration Report Requests Q & A

Introduction PeopleSoft conversion -> confusion about data available and how to access Main goal = provide better sense of when and how to use BroncoData  Definition of BroncoData  When to use  What reports are available  How to get access  How to read reports  How to request data

What is BroncoData? New campus reporting environment developed with PeopleSoft SA Administered by IRAP, but it is a cross-divisional, collaborative effort Goal = serve as central location for accessing & requesting campus info:  Existing reports Aggregate counts/statistics Detailed lists of students/classes  Special data requests

BroncoData vs. BroncoDirect BroncoData  View lists or groups of students/courses  View current (24 hour) and some historical information  Nightly Refresh BroncoDirect  Typically one student or course at a time  View current data  Real Time Data

BroncoData vs. BroncoDirect BroncoData  Person can share data w/ others  Export data for more analysis  Analyzer BroncoDirect  Self service approach. Each person accesses data his/herself  Some export capabilities  No Analyzer

Data Need Scenarios Dept Chair  How many are enrolled in a class?  Decides if sections should be added/deleted  BroncoData Instructor  Who is enrolled in a class (Class Roster)?  One on One interaction with students  BroncoDirect

Dept Chair - BroncoData

Enrollment Management requires statistics and trends on FTE and Headcount for planning purposes Class Schedule reports enrollment based on time offered

Instructor - BroncoDirect

Instructor - BroncoData

BroncoData Access One access request form for BroncoData & BroncoDirect

BroncoData Access BroncoData - BroncoData Administrators c/o IRAP BroncoDirect – Rose Kukla

BroncoData Login

Report Types Aggregate = Public List = Permission Advisor Role Request signed by Dean, Assoc Dean

BroncoData Dashboard All dashboards have similar characteristics  Report Overview  Provides multiple views of data  Each tab represents a different view  Most allow you to “Define your Population” Identify Parameters > Set Filter

List: Enrolled Student Roster Currently enrolled students with > 0 units Limited to your college Requires advisor role or permission of associate dean to have report access Export list and mail merge for mailings A student declared as a multiple major appears in the roster for both plans Demonstration

Aggregate: FTE Reporting Spring FTE Filter for your college, dept, plan or subplan Shows FTE Taught and FTE Taken Analyzer Demonstration

Class Schedule Detailed list of classes by term Gives class enrollments and percent of enrollment capacity Demonstration

Request a Report One Stop Review Current Requests Consolidate requests Provide as much detail Provide sample report (if possible) Management Committee reviews and prioritizes reports

Questions and Answers Thank You