Chapter 11 Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Writing and Completing Reports and Proposals

Learning Objectives 1.Writing reports and proposals 2.Drafting online content 3.Collaborating on wikis 4.Illustrating your reports with visuals 5.Completing reports and proposals Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter

Writing Reports and Proposals Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Adapt to the Audience The “You” Attitude Level of Formality

Reports and Proposals Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter IntroductionIntroduction Body SectionBody Section ClosingClosing

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Complete Clear Documented Accurate Balanced Logical Draft Report Content

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Report Introduction AuthorizationAuthorization Scope of CoverageScope of Coverage Sources or MethodsSources or Methods LimitationsLimitations Problem or PurposeProblem or Purpose BackgroundBackground DefinitionsDefinitions OrganizationOrganization

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter The Report Body Explanations of problem or opportunityExplanations of problem or opportunity Facts, statistics, and trendsFacts, statistics, and trends Results of studies or investigationsResults of studies or investigations Discussion and analysis of actionsDiscussion and analysis of actions Pros and cons, costs and benefitsPros and cons, costs and benefits

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter The Report Body Procedures or steps in a processProcedures or steps in a process Methods and approachesMethods and approaches Criteria for evaluating optionsCriteria for evaluating options Conclusions and recommendationsConclusions and recommendations Information and evidence for supportInformation and evidence for support

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter The Report Closing RecommendationsRecommendations Action PlansAction Plans ConclusionsConclusions SummarySummary

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Successful Proposals Demonstrate your knowledgeDemonstrate your knowledge Provide examples and informationProvide examples and information Research your competitionResearch your competition Prove that your proposal is feasibleProve that your proposal is feasible Relate your proposal to reader needsRelate your proposal to reader needs Package the proposal attractivelyPackage the proposal attractively

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Draft the Content IntroductionIntroduction Body TextBody Text ConclusionConclusion

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Guide the Readers ► Headings and Links ► Transitional Devices ► Previews and Reviews

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Technological Tools Technological Tools Templates, Themes, and Style Sheets ElectronicForms MultimediaDocuments Embedded and Linked Documents ElectronicDocuments Proposal-WritingSoftware

Drafting Online Content Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter

Draft Online Content Build trust with intended audiencesBuild trust with intended audiences Adapt content for global audiencesAdapt content for global audiences Include reader-oriented contentInclude reader-oriented content Use a concise, skimmable formatUse a concise, skimmable format Include effective linksInclude effective links Make your website a “living” documentMake your website a “living” document Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter

Collaborating on Wikis Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter

The WIKI Philosophy Traditional authorship expectationsTraditional authorship expectations Editing and improving the team’s workEditing and improving the team’s work Templates and formatting optionsTemplates and formatting options Editing and commenting featuresEditing and commenting features Practicing in the “sandbox”Practicing in the “sandbox” Guidelines for new contributorsGuidelines for new contributors Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter

Three-Step Process Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Start New WikiAdd Material to WikiRevise Wiki Material

Illustrating Reports with Effective Visuals Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter

Visual Literacy Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Consistency Contrast Balance Emphasis Convention Simplicity

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Pick the Right Visuals Data Data Information Information Concepts Concepts Ideas Ideas

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter The Parts of a Table Source: (In the same format as a text footnote). *Footnote (for explanation of elements in the table). Subhead Row head Subhead Total Subhead Multicolumn Head* XXX XX XXX XX Single-Column Head

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Preparing Data Tables Common Units Consistent Usage Column Headings Rows or Columns Totals or Averages Data Sources

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Line or Surface Charts

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Using Bar Charts Quantities Quantities Variables Variables Numbers Numbers

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Using Pie Charts

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Data Visualization

Systematic Charts Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Organization Charts Flowcharts Processes Procedures Sequences Positions Units Functions

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Business Graphics MapsMaps DrawingsDrawings DiagramsDiagrams InfographicsInfographics PhotographsPhotographs

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Shapes and Text MultimediaMultimedia Digital Video Animation and Video

Effective Visuals Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Integration with Text Style and Quality Accuracy Ethics

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Effective Visuals Integration with Text Style and Quality Accuracy Ethics

Completing Reports and Proposals Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Revise the Content Organization Style & Tone Readability Efficiency

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Produce the Report Prefatory PartsText of the ReportSupplementary Parts

Cover Title Fly Title Page Letter of Authorization Letter of Authorization Transmittal Document Transmittal Document Table of Contents Table of Contents List of Illustrations List of Illustrations Synopsis or Abstract Synopsis or Abstract Executive Summary Executive Summary Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter The Prefatory Parts

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter IntroductionIntroduction Body SectionBody Section ClosingClosing Text of the Report

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Supplementary Parts AppendixAppendix ReferencesReferences IndexIndex

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Cover Title Fly Title Page Table of Contents Table of Contents List of Illustrations List of Illustrations Request for Proposal Request for Proposal Synopsis Executive Summary Executive Summary Transmittal Document Transmittal Document Formal Proposals

Text of a Proposal Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Introduction Introduction Body Section Body Section Conclusion Conclusion

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Your Review “Fresh Eyes” Proofread Documents

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Distribute Documents PhysicalWeb-BasedElectronic

Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter Writing and Completing Reports and Proposals