Statistics Portugal Department of Methodology and System Information Information Infrastructure Unit Jorge Magalhães « Conference on Administrative Simplification in Official Statistics SIMPLY2010 Integrated Information System for the Management of Establishments - SIIGE Sub-session 2b: Methodological and Technical Means of Simplification in Business Statistics Ghent, Belgium, 2 and 3 December 2010

Summary « « 2 What is the main objective of SIIGE? Key benefits Why the proposal SIIGE? What is the proposed system architecture of SIIGE? Weaknesses Interconnection with projects

« « 3 The purpose Describe a possible solution to solve identified problems with the management of the information related with establishments when they are used for statistical purposes at national level, in Statistics Portugal: unique identification number ocreation of unique identification number of the establishment infrastructure for management of the establishments oCreate an infrastructure for management of the establishments What is the main objective of SIIGE?

« « 4 « First problem « Second problem « First we identify the problems. Two problems, there are more, but for this purpose we consider the most important

« 5 The system can know the frame of establishments The information of each establishment is unique Is recognized by various organizations the need for integrated management of establishments Information is disseminated by all entities The system enables the harmonization of information and reducing the statistical burden The unique number for their establishments avoids duplication For a good implementation of this system may require a legislative amendment relating to this topic Key benefits (of SIIGE) «

« « 6 There are difficulties? SURE… But I will not tell now. First tell you about our motivations, wishes, about system architecture … Weaknesses

« « 7 Why the proposal SIIGE? Statistic motivations National Statistical System Statistical Authorities and Entities with powers delegated by Statistics Portugal NSI (… Creating, centralising and managing statistical unit files Accessing, for exclusive statistical purposes, individual information on cooperatives, collective or private persons, in particular credit institutions and other participants of economic activities, and on sole proprietors, collected within the framework of its mission by the whole general government or by private-law institutions having among their tasks the management of a public service Accessing, compiling and managing files containing geographical data intended to support the production and dissemination of georeferenced statistical data …) GEPDREM GPEARI DGEG BdP DGPA GEP SREA UMIC RNPC DGRN QP

« « 8 Sources: Administrative sources and Surveys NSI BR IES (MF) Surveys DGTQP RNPC (MJ) The situation:  without establishment number  with the establishment number, but used only in entity  The identification number can change each year The problem:  How to create, update and cease establishments without identification key ???? Why the proposal SIIGE? Statistic motivations

« « Why the proposal SIIGE? Other motivations 9 The public institutions, provided a simplify process and facilitate relations with citizens and enterprises ochange some of the legislation omodernize their information systems omake services available on-line by the internet The use of information technologies by the citizens has increased The enterprises adapt their systems and invested many resources in information technologies Portugal, in the last decade:

« « Landscape Statistical experiencePublic Administration 10

« « Statistics Portugal: There over the years, INE-pt has repeatedly problems with the management of establishments In the last two years, the problem became more evident with new surveys on establishments. The growth of your experience with administrative data, and in electronic data exchange The electronic interconnection with information systems our sources and other systems Why the proposal SIIGE? 11

« « 12 PHASE 1: unique identification number PHASE 1: unique identification number of the establishment (UIE) What is the proposed system architecture of SIIGE? the definition for establishment: enterprise or part geographically identified from this place economic activity “An enterprise or part thereof (e.g. a workshop, factory, warehouse, office, mine or depot) situated in a geographically identified place. At or from this place economic activity is carried out for which ' save for certain exceptions ' one or more persons work (even if only part- time) for one and the same enterprise.” Regulation (CEE) nº 696/93 do Council

« « What is the proposed system architecture of SIIGE? 13 the number for establishment: The number should be constructed by an automatic algorithm with 13 digits, derived from: the tax number identification postal identification number within address Nace code main activity (four digits) Very important: When changes in one of these numbers, will result in a new number UIE The award of this identification number to each establishment, all government agencies and businesses will be required to use it. PHASE 1: unique identification number PHASE 1: unique identification number of the establishment (UIE)

« « the geographic coordinates the address of an establishment should be standardized and the address should be composed of multiple attributes: type of street, building, house number, postcode What is the proposed system architecture of SIIGE? 14 the number for establishment – Other attributes: PHASE 1: unique identification number PHASE 1: unique identification number of the establishment (UIE)

« « What is the proposed system architecture of SIIGE? 15 Example Lisbon O Porto Enterprise A - TaxID: Establishment 1 Address: Avenida dos Aliados Porto Nace: (Restaurants) UIE: Enterprise C - TaxID: Establishment 1 Address: Avenida da Liberdade Lisboa Nace: (Passenger Air Trasnport) UIE: Enterprise A - TaxID: – Establishment 2 Address: Rua Antero de Quental Porto Nace: (Restaurants) UIE: Enterprise A - TaxID: – Establishment 4 Address: Avenida de Roma Lisboa Nace: 5511 (Hotels …) UIE: Enterprise C - TaxID: – Establishment 2 Address: Rua Braancamp Lisboa Nace: 5511 (Hotels …) UIE: Enterprise A - TaxID: – Establishment 3 Address: Rua Antero de Quental Porto Nace: 5511 (Hotels…) UIE: PHASE 1: unique identification number PHASE 1: unique identification number of the establishment (UIE)

« « SIIGE - Integrated Information System for the Management of Establishments (database) The main goal of this system is to host and management establishments, and make available some tools/services to use and update the information about each establishments or group of the establishments What information should be SIIGE contain? The structure of the database will be represent: all variables for the establishments identified in the Regulation (EC) 177/2008 of 20 February 2008 all the variables identified by other government entities that deal with establishments What is the proposed system architecture of SIIGE? 16 PHASE 2: infrastructure for management of the establishments

« « SIIGE will be a network and are integrated with different systems There are many entities are responsibilities for provide and management information about establishments There are many systems needs to interact with the SIIGE There are many stakeholders for information provided by the system Given this, it is necessary that this system does not work alone, but in network and integrated with other information systems and platforms The use of the web-services technology allows a good electronic articulation, in this case, for creation, update, provide the UIE, etc, for the establishments What is the proposed system architecture of SIIGE? 17 PHASE 2: infrastructure for management of the establishments

« « What is the proposed system architecture of SIIGE? 18 INE-PT Request for creation and update establishment Update Nace Code SINAC E Business Register s INE-PT SIIG E Enterpris e Portal Back-Office Application Ministry of Justice Ministry of Finance Other entities Web Access (public) the system PHASE 2: infrastructure for management of the establishments

« « What is the proposed system architecture of SIIGE? 19 Main roles of the entities in management Ministry of Justice Ministry of Justice – Creates, update and inactivate the establishments on SIIGE requested by the enterprises Ministry of Finance Ministry of Finance – Creates, update the information and inactivate the establishments requested by individual entrepreneur Statistics Portugal Statistics Portugal – Update the information and inactivate establishments based on information collected in surveys Other entities Other entities (Municipalities, Ministry of Labour, Tourism, etc) – can proposed PHASE 2: infrastructure for management of the establishments

« « Weaknesses 20 The identification of a single unique establishment is a difficult issue The activity to constitute the initial frame is a very hard task to ensure quality information The system is complex, because there are many entities involved and the integration of different systems and processes for electronic linkage The technological requirements are demanding for a good mix of electronic processes and applications Political will and legislative

« « Interconnection with projects 21 The project must be developed in liaison with other national projects and community, whose contributions are important: EuroGroups Register – Unique and standardized system for leu identification REID – Registered Entity Identifier. It is must be applied to all units in all national registers in the BR and the REID structure conforms to ISO 6523 EURADIN – European Address Infrastructure – “a Best Practice Network in order to promote the European Address harmonization regarding the definition, registration and access to the European Address Data” Licenciamento zero - This new system will ensure that an electronic sign point most licenses. will be developed with the cooperation of municipalities

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