State Program Improvement Planning Process and Expectations National Child Welfare Resource Center for Organizational Improvement A service of the Children’s Bureau, U. S. Department of Health and Human Services Date (8/03/07)

State Expectations State will clarify any expectations --- How PIP will help achieve changes and/or goals set for the Child Welfare System Expectations for the planning process

State Priorities for Program Improvement State will insert identified priorities – THEMES -- for program improvement planning ( This could possibly be where the PIP planning groups are identified ) ( This could possibly be where the PIP planning groups are identified )

State PIP Planning Structure State’s PIP planning structure: State’s PIP planning structure: Role of CFSR Team Integration of other existing planning groups State, Regional and or County Level Planning Groups: How will the PIP be “dropped down” to the Regional and/or County levels? Stakeholder Groups Stakeholder Groups Advisory Boards Core Group/ Steering Committee Committees or workgroups

State’s PIP Planning Process The PIP planning process: Leadership Involvement How will decisions be made and approved How will input be collected and incorporated Process for internal/external consultation Actual writing of the PIP DraftsRevisionsSubmissions

Roles and Responsibilities Roles and responsibilities for PIP planning Group roles and responsibilities Agency role and responsibilities State, Regional and County roles and responsibilities Stakeholders roles and responsibilities External partners roles and responsibilities Roles and responsibilities throughout the PIP-- implementation, monitoring, reporting and future revisions

PIP Benchmarks or Milestones PIP timelines PIP timelines Dates for Group Planning – outline group work plan Dates for committee meetings or committee drafts or reports Dates for draft plan Dates for input and revision Dates for State, Regional and/or County plans Date for submission to agency leadership Date for draft to Regional Office (RO) Date for PIP submission to RO

Next Steps What happens next? Expectations for groups– Responsibilities Responsibilities Logistics Logistics Expectations for individuals— During the PIP development process During the PIP development process Expectations throughout the entire PIP process. Be clear on the charge!!!!