University of Southern California Enterprise Wide Information Systems Instructor: Richard W. Vawter

University of Southern California Objective To discuss the use of the Accelerated SAP approach for conducting a rapid R/3 implementation To explain how the Accelerated SAP Roadmap is used to facilitate implementation. To identify the tools and accelerators used for performing ASAP. To discuss the integration of the Roadmap with the R/3 Reference Model and the Implementation Guide (IMG).

University of Southern California Topics Quick look at the Original R/3 Procedural Model Overview of the ASAP methodology The ASAP Roadmap The Implementation Assistant

University of Southern California The R/3 Procedural Model SAP’s original implementation methodology. Good for large, complex organizations looking to implement R/3 in stages. Create Interfaces and Enhancements Establish Reporting Establish Archiving Management Establish Archiving Management Perform Final Test Establish Global Settings Establish Company Structure Establish Master Data Perform Final Test Create Go - Live Plan Create User Documentation Set Up Production Environment Train Users Establish System Administration Transfer Data to Production System Support Productive Operation Optimize System Use Set Up System Environment Train Project Team Define Functions and Processes Design Interfaces and Enhancements Project Preparation Quality Con- ceptual Design Quality Appli- cation System Quality Pro- duction System Check Project Management System Maintenance and Release Upgrade Organization and Conceptual Design Detailed Design and System Set-Up Preparations for Going Live Productive Operation Copyright, SAP AG.

University of Southern California The Procedure Model The SAP core tool that describes the activities needed when implementing SAP. It’s like a detailed project plan of all the steps and tasks involved during the implementation process. Tools  Business Engineering  Customizing Basic Functions  Procedural Module It’s useful for large, complex organizations wishing to implement R/3 in stages. However, this is being replaced with the Accelerated SAP method of implementation.

University of Southern California Accelerated SAP In 1996, SAP introduced Accelerated SAP. Better suited for medium sized companies looking at a “Big Bang” approach. No “As Is” modeling as with the Procedural Model. ASAP is designed for a “To Be” implementation (re-engineering). Simplicity and speed of ASAP approach is making this the implementation method of choice for many companies now.

University of Southern California Topics Quick look at the Original R/3 Procedural Model Overview of the ASAP methodology The ASAP Roadmap The Implementation Assistant

University of Southern California Objectives of Accelerated SAP An approach that results in a quick, cost effective implementation of R/3. Minimizes the length of time between installation and start-up. Maximizes the utilization of SAP and customer resources. Incorporates a process oriented approach to implementation. Involves the user community. Results in a repeatable “model” that can be used with other implementations of R/3.

University of Southern California What is contained within ? The ASAP Roadmap: A Step-by-step procedures and recommendations Tools: The ASAP Implementation Assistant:  A navigation tool for the Roadmap, questionnaires, templates, and check lists.  Q&A database for documenting requirements. R/3 Business Engineer tools for creating the Business Blueprint (conceptual design) and for configuration. R/3 Services and Training: All the services are available for ASAP projects, including consulting, training, hotline, Early Watch, OSS, Info DB.

Accelerated SAP - The Implementation Solution Q&A Database ASAP Roadmap Knowledge Corner BP Masterlist Accelerators PC Based Tools Training & Education, InfoDB, SAPNet OSS Support, Quality Assurance Service ImplementationGuide Reference Model Profile Generator Change RequestManagement R/3 Resident Tools Methodology Implementation AssistantR/3 Business Engineer

University of Southern California Class Discussion ASAP is a Tool designed to speed up the implementation process. However, there are always other factors which could affect the speed of an implementation. Based upon your individual experience: Name as many project “accelerators” as you can Name as many project “decelerators” as you can What are the top ten in each category?

University of Southern California In Summary: Preconditions for Rapid Implementation Clearly defined and stable project scope. Only reference based re-engineering. Implementation uses standard R/3 functions. Whole company fully committed Committed management (steering committee) and fast decision making. Committed project team, competent, well-trained users and decision makers.

University of Southern California Topics Quick look at the Original R/3 Procedural Model Overview of the ASAP methodology The ASAP Roadmap The Implementation Assistant

University of Southern California The ASAP Roadmap Phase 1- Project preparation: initial planning and preparation. Phase 2 - Business Blueprint: documentation of the business process requirements of the company. Phase 3 - Realization: implement all business and process requirements based upon the business blueprint. Phase 4 - Final Preparation: complete testing, user training, system management and cut-over activities. Phase 5 - Go-Live & Support: transition from implementation to production.

University of Southern California Key ASAP Deliverables from each phase: ProjectPlan Scope Authorizations that will be req Reports to be written Conversions to be made Req. Interfaces identified Bus. Processes identified Org. Structure defined Reports written Interfaces established Conversion made Business Process Procedures Test Cases End User Training Materials Test Plan Test mat. Go-Live Plan xxxxxxxxxx xxxxxxxxxx System Performance Evaluation Baseline Scope Business Process Master List Business Blueprint A Working System Realization Final Preparation Project Preparation Go Live

University of Southern California Example of Project Duration Project Preparation12% Business Blueprint15% Realization46% Baseline12% Final Configuration13% Integration Test21% Final Project19% Go Live & Support 8% Total100% PHASEPct

University of Southern California Topics Quick look at the Original R/3 Procedural Model Overview of the ASAP methodology The ASAP Roadmap The Implementation Assistant

University of Southern California The Implementation Assistant The Implementation Assistant (IA) is a PC based application made up of numerous tools and templates developed to support the ASAP implementation approach The IA is the primary tool and framework for executing the ASAP methodology.

University of Southern California Organization of the Implementation Assistant ASAP Roadmap Implementation Accelerators Project Plan Question and Answer Database Issues Database Business Process Procedures Knowledge Corner Glossary Help Tree structure Search tool

Organization w/in the Implementation Assistant Phase Work Package Activity How-To Accelerators Task Deliverable Who

The structural organization of the ASAP Roadmap and the definitions for the Implementation Assistant are as follows: Phase - the major organizational steps of the ASAP Roadmap Work packages - assigned to specific project teams Activities - assigned to specific team members Tasks How To’s Accelerators & Tools Organization w/in the ASAP Roadmap

University of Southern California Phase Information Phase level information consists of the purpose of the Phase, general instructions on how to complete it, and the work packages that are organized to complete the phase. Purpose General Instructions Work Packages

University of Southern California Work Package Information Work Package level information consists of the purpose of the work package and the activities that are organized to complete the Work Package. Purpose Activities

University of Southern California Activity Information Activity level information consists of the purpose of the Activity, general instructions on how to complete it, the trigger for starting this activity, the input needed, the expected results, and any templates or accelerators that can be used to complete the activity. Trigger Input Outcome Output Tool/Accelerator

University of Southern California Task Information Task level information consists of the purpose of the Task, the suggested procedure for completing the task, the personnel responsible, and any templates, accelerators, or How-To’s that can be used to complete the tasks. Purpose Task Procedure Result(s) Role(s) Tool/Accelerator

University of Southern California Accelerated SAP Tools and Accelerators Implementation Assistant Roadmap Tool: A self-contained appl. used to perform work packages, activities and larger tasks. Accelerator: Templates, models, questionnaires created with applications and used to perform smaller tasks or roles.

University of Southern California Examples of ASAP Tools and Accelerators Accelerators Project Plans (MS Project or MS Excel) Cut-over Plan Template Products of the Knowledge Corner Business Process Procedures Tools SAP Concept Check Tool Question and Answer Database Open Issues Database Business Process Master List

University of Southern California Implementation Assistant Example Project task: Define the Organizational Structure of the client. Phase - Phase 2: Business Blueprint Work packages - Business Organization Structure Activities - Define Business Organization Structure Tasks Schedule Organization Structure Workshop Distribute Organization Structure Guidelines Conduct Organization Structure Workshop Recommend and Approve Organization Structure

University of Southern California Implementation Assistant Example (cont.) Project task: Define the Organizational Structure of the client. Tasks Schedule Organization Structure Workshop Distribute Organization Structure Guidelines Conduct Organization Structure Workshop Recommend and Approve Organization Structure Procedure Tools/ Accelerators Conduct Session 1 Develop Org Structure Conduct Session 2 Q&A db Enterprise Area Scope Document Organization Structure Presentation Template