1. SAP Implementation ASAP Method
Copyright Gail Corbitt
Contents of this file are for the exclusive use of the special
MINS 298C class dealing with SAP software at CSU Chico
for the Fall 1998 semester. Any other use in either electronic
or hardcopy form is prohibited without the express written
permission of the author. This material is confidential.
Do not share it with anyone not enrolled in the class.
Lecture #4: Implementation Methodology
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ASAP Lecture

2. SAP Implementation ASAP Method
Overview of Presentation:
Define ASAP
Examine ASAP Components
Apply components to Course Project
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ASAP Lecture

3. SAP Implementation ASAP Method
Characteristics of SAP Implementation
Long: up to 5 years for a large corporation to have aspects of the company on SAP
May require substantial BRP effort if corporation does not follow the general hierarchy that SAP software assumes
Complexity of the software requires knowledge in many areas that are not readily available -- shortage of SAP experts
Flexibility of software requires much customization through configuration (Business is complex: SAP Function-rich)
SAP can not meet the demand for technical support that business requires to make this work -- needs support from consulting companies
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4. 12/2/2018
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5. SAP Implementation ASAP Method
ASAP: Accelerated SAP method
Assumes:
Minimal BPR required to use best practices available in the software
Minimal organizational structure changes in the corporation
Desire to implement SAP quickly
ASAP is a methodology designed to implement SAP in 6 or 9 months (2 separate models)
Traditional implementation uses R/3 Procedure Model
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ASAP Lecture

6. Key ASAP Deliverables 1 2 3 4 5 Business Process Master List Business
Enhancements
Authorizations
Reports
Project
Plan
System
Performance
Evaluation
Conversions
Interfaces
Bus Process
Scope
Org. Structure
Baseline
Scope
Reports
Procedures
Test Plan
Test Cases
Interfaces
Trng Material
Conversion
GoLive Plan
Business
Blueprint
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7. SAP Implementation ASAP Method
Procedure Model Phases
Organization and Conceptual Design
Detailed Design and System Set-Up
Preparation to Go Live
Productive Operation
ASAP Model Phases
Project Preparation
Business Blueprint
Realization
Final Preparation
Go Live and Support
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8. SAP Implementation ASAP Method
How is ASAP Different from Procedure Model
ASAP:
Has templates built for system documentation with step by step tasks
More activities (collections of tasks) are done in parallel
Process driven
More efficient use of consultants
Knowledge transfer occurs faster
Assumes company has good understanding of the business processes they want: little BPR required
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9. AcceleratedSAP Tools Approach
The AcceleratedSAP approach uses different tools and accelerators within the context of a single framework called the Implementation Assistant
The Implementation Assistant is the primary tool and framework for executing the ASAP approach
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10. Implementation Assistant Home Page
Implementation Assistant Toolbar
Tabs
Tree Structure
Roadmap
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11. AcceleratedSAP Tools and Accelerators
Purpose: The tools and accelerators are used to execute the tasks of the Implementation Assistant
Tool: An self-contained application used to perform workpackages, activities, and larger tasks.
Accelerator: Templates, models, questionnaires created with applications and used to perform smaller tasks or roles.
Links
Implementation Assistant
Task
Task
Tool
Accelerator
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12. Example of AcceleratedSAP Accelerators
Knowledge Corner contains numerous accelerators
Pre-Configured Client
Data Transfer Made Easy
System Administration Made Easy
Authorizations Made Easy
Automatic Account Assignment
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ASAP Lecture

13. Implementation Assistant Example
Project task: Define Organizational Structure
Phase - Phase 2: Business Blueprint
Work Package - Business Organization Structure
Activities - Define Business Organization Structure
Schedule Organization Structure Workshop
Distribute Organization Structure Guidelines
Conduct Organization Structure Workshop
Recommend & Approve Organization Structure
Tasks
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14. Implementation Assistant Example con’t
Project task: Define Organizational Structure
Schedule Organization Structure Workshop
Distribute Organization Structure Guidelines
Conduct Organization Structure Workshop
Recommend & Approve Organization Structure
Tasks
Procedure
Conduct Session 1
Develop Org Structure
Conduct Session 2
QA db
Enterprise Area Scope Document
Organization Structure Presentation Template
Tools/
Accelerators
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15. SAP Implementation ASAP Method: Deliverables By Phase
Phase 1: Project Preparation
Project Plan
Scope Definition
Phase 2: Business Blueprint
Organizational Structure
Business Process Master List
Baseline Scope Definition (80/20 rule)
Interfaces Required
Conversions required
Reports needed
Authorizations
Enhancements Needed
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16. SAP Implementation ASAP Method: Deliverables By Phase cont.
Phase 3: Realization
Defined Procedures
Configuration Cases
Integration Test Cases
Reports, Interfaces, Conversions, Authorizations completed
Phase 4: Final Preparation
Detailed Test Plan
Training Material
GoLive Plan (include addressing resistance to change)
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17. SAP Implementation ASAP Method: Deliverables By Phase cont.
Phase 5: Go Live and Support
QA Evaluation
Performance checks
Cut-over and support
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18. SAP Implementation ASAP Method
ASAP Critical Success Factors:
Open communication from management
Empowered Team : team can decide
Adaptable organization: Organization willing to change
Best people are on team not those company can spare
Strong Project Management Skills
Quality checks are used along the way
Commitment to use R/3 method (IMG & Procedure Model)
Team building has occurred
Technical Requirements are done by vendor & are accurate
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19. SAP Implementation ASAP Method
ASAP Decelerators:
Endless process analysis (can’t decide how to do business - analysis paralysis)
Lack of common vision
Unwilling to change
Not enough hardware/resources
Scope change or scope creep
Staff turnover
Lack of accountability
Product can’t deliver functionality that is needed
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20. SAP Implementation Method: MINS 298C
Phase 1: Project Preparation
General business scenario is provided
Tour Sierra Nevada and find out how beer is brewed
Eat/drink in the brew pub and find out what the products are and how business is conducted on this side of the business
Each Functional Team:
Familiarize self with R/3 Processes (use process model)
Define the business processes that affect you
Compare your needs with what R/3 provides
Deliverable (2 weeks):
Written Summary of what you know
Define what you need from others
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21. SAP Implementation Method: MINS 298C
Phase 1 cont:
MIS Team using R/3 Procedure Model:
Define Project Structure
Define any needed Project Standards and Procedures
Create Preliminary Project Plan
Set Up Master Records for Project Team members
Create Customizing Projects for each team that matches your plan
Deliverable:
Presentation to rest of class on this (2 weeks)
Written documentation of what you’ve done, how you did it
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22. SAP Implementation Method: MINS 298C
Phase 2: Prepare the Business blueprint (3-4 weeks)
Cross functional Teams: Make final decisions on business processes that affect more than one team
Define responsibility for setting up business processes
Finalize Process Function Fields and Content
Map role or job profiles to processes (design security system)
Set IMG Structural components
Deliverable: Presentation to class: Written documentation
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23. SAP Implementation Method: MINS 298C
Phase 2: Complete Configuration (2-3 weeks)
Determine Master Data Fields and Content
Configure Master Data
Configure Process Functions/Settings
Deliverable: Written documentation
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24. SAP Implementation Method: MINS 298C
Phase 3 (2-3 weeks):
Test Settings
Create Transaction Sets using our configuration to be used in the Fall class
Deliverable:
Tested transaction sets
Final Documentation
Terminal Exam on components
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25. Getting Started: Learning Reference Model
Overall Goal: Learn about the System and the Business in order to do the Mapping
Learning the Business will begin in a week
Learning the System begins now
R/3 Reference Model
Implementation Management Guide (IMG)
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26. Initialize Implementation Guide (IMG)
Global Settings
Countries
Currencies
Calendars
Create Enterprise IMG
Create Project IMG
Accelerators
Recommendation for the creation of a Project IMG
Recommended procedure for performing customizing activities and customizing documentation
Project
Scope
Project
IMG
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27. Reference Model Introduction
Views
Business User
SAP R/3 System Functionality
Logistics
Accounting
Functions, Data, and Organizations
The SAP R/3 Reference Model
Information Flow Features
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28. Reference Model Introduction
Business Navigator
SAP R/3 Analyzer
The Reference Model
The Reference Model
R/3
Basis
System SD FI
R/3
Basis
System MM CO PP AM QA PS PM WF HR IS
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29. Reference Model Introduction
The SAP R/3 Reference Model can:
Help in quickly identifying required business processes
Analyze how the required business processes are provided by the SAP R/3 System and determine potential gaps
Identify alternative solutions for optimizing business processes
Maximize integration throughout the SAP R/3 System using real world business models
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30. Reference Model Introduction
The Reference Model ?
EPC
Company SD FI
R/3
Basis
System MM CO PP AM QA PS PM WF HR IS
Current situation
Target situation
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31. Reference Model Introduction
The SAP R/3 Reference Model views help answer the following business questions:
What should be done (i.e., business functions)?
Who should do what and where (i.e., organizational elements)?
Which information is required (i.e., data)?
Business Functions
Data
The Reference Model
Organizational Elements
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32. Reference Model Views Process Selection Organization Diagram Matrix
The Reference Model
Event
Funct.
Scenario
Process EPC
Process EPC
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33. Reference Model Views Process Selection Matrix Scenario Process
“Scenarios”
Scenario
Standard order processing
Scheduling agreement processing
Third-party order processing
Contract processing
Process
Delivery processing
Delivery processing
Delivery processing
Delivery processing
Shipping
“Processes”
Decentralized
shipping processing
Decentralized
shipping processing
Decentralized
shipping processing
Decentralized
shipping processing
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34. Process Event-driven Process Chain
Reference Model Views
Process Event-driven Process Chain
Services
are to be
entered
Delivery
date is not
exceeded
Delivery is
urged V
xor V V V V v
Entry
of services
rendered v
Service
is accepted v
Invoice processing with reference v
Invoice posted & released for payment v V V
Creditor subsidiaries/
head office
processing
Vendor
processing
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35. Organizational Diagram
Reference Model Views
Organizational Diagram
Company
code
System
Business
area
System
Sales
area
Plant
System
System
Sales
organization
Distribution
channel
Shipping
point
Plant
warehouse
Division
System
System
System
System
System
Loading
point
System
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36. Key Points The SAP R/3 Reference Model can help:
Identify customer-required business processes
Analyze the extent to which the required functions needed by the business are provided by the SAP R/3 System
Identify alternative solutions for optimizing business processes
Maximize integration throughout the SAP R/3 System using real world business models
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ASAP Lecture

37. Key Points SAP R/3 Reference Model SAP R/3 Application System FI PS SDAM IS HR QM
SAP R/3 Application System WF CO PM MM FI PS SD PP
Business Processes, Functions, and Events
Data and Organizational Elements
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