District 7570 Jim Ridenour, District Treasurer PETS Financial Matters

District 7570 Financial Matters Clubs in D7570 need to tend to financial requirements.

District 7570 FINANCIAL MATTERS Why should a Club President have to worry about such matters?  “There is a club treasurer who takes care of all financial details”, BUT  The Club President is ultimately responsible for all matters in the club – to assure that all matters are handled properly and in a timely manner

District 7570 Financial Matters Two Areas of Focus  Rotary International  District 7570

District 7570 Financial Matters Rotary International Semi-Annual Dues (i.e., twice a year – every six months) Components (2013 M.O.P. RI Bylaws article. 17): Dues > $27.50 per member ( ) (10 member minimum & prorated for part year memberships) Rotarian Magazine > $6.00 per member Liability Insurance > $2.73 per member per year (approx). Council on Legislation fee > $1 per member per year, payable July 1

District 7570 Financial Matters Rotary International Dues - other considerations Membership as of June 1 & December 1 Payments due on July 1 & January 1 Methods to pay: Invoice mailed to club secretary, develop worksheet, mail in worksheet with check, or Go to (member access) Assure accuracy of roll & review invoice Pay online by credit card or print invoice and mail with check Also, mail in worksheet.

District 7570 Financial Matters District 7570 Dues One Payment $23.00 per member - plus $35.00 per Club for database/website maintenance fee

District 7570 Financial Matters District 7570 Dues Procedure: Membership as of September 30. Invoice to Club Treasurers by November 1 (Pmail) – copy to Presidents and Secretaries Payment due December 1 If Payment not received by January 1, 5% penalty is added Automatic electronic fund transfer is available.

District 7570 Financial Matters D7570 Electronic Dues Payments Club Responsibilities 1. Complete “Authorization to Collect Dues via electronic Debit” form and secure Club Board of Directors approval 2. President and Treasurer must sign completed “Authorization to Collect Dues via electronic Debit” 3. Attach a “voided” check or deposit ticket to the completed form. 4. Mail completed form with “voided” check or deposit ticket to: District Treasurer: Jim Ridenour, 907 Blue Ridge Dr., Staunton, VA or scanned copies to:

District 7570 Financial Matters Electronic Dues Payments (continued) Club Responsibilities (continued) 5. Club Treasurer to maintain a copy of transmitted form for Club files. 6. Club to make certain funds are in account to be electronically debited on or before December 1 st. 7. “Authorization to Collect Dues Via Electronic Debit” will remain in force until the Club rescinds the Authorization. 8. New Form must be completed and transmitted whenever Club changes bank accounts – inform District Treasurer whenever bank account changes.

District 7570 Financial Matters Electronic Dues Payments (continued) District Responsibilities 1. Send Club President, Secretary, and Treasurer annual invoice for Club dues in October. 2. Send notifications to club President and Treasurer when electronic debit will be charged to the Club’s bank account. 3. Execute electronic debits to clubs bank accounts via District’s banking organization. 4. Follow up with Clubs that have insufficient funds to cover electronic debit.

District 7570 Financial Matters Club Enrollment To Date BuchananRussell CountyBridgewater Wytheville MorningBluefieldChristiansburg Bristol MorningClarke CountyNew Market Floyd CountyJohnson CityRadford Noon Rocky MountWoodstockBuena Vista Greeneville MorningStrasburgForest AbingdonBedfordGiles County Elizabethton

District 7570 Financial Matters QUESTIONS?