(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 1

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 2 Whole Life Procurement Proforma Non-Construction Schemes Scheme Title: Brief description: Reference: This whole life appraisal has been considered over years The life expectancy for the service is years Date: The life expectancy for the scheme is years Initial Capital Cost £ Life time cost total (NPV) £ Average annual revenue cost £ Contact Name: Review Team Members: Department: To be used for all non-construction schemes over £70,000

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 3 Areas considered/Supporting Information: This box is intended as a simple overview of the considerations taken into account under each heading together with brief back up on decisions made. It is envisaged that more detailed analysis could/would be undertaken and this would be just a summary of the resultant findings. Contribution to Authority Aims and Objectives or Quality of Project This box should reflect how a particular issue can contribute to what an authority is trying to achieve through its aims and objectives. For example spending more on a scheme to reduce the impact on the environment, encourage flexibility of use or reduced maintenance. Contribution to Authority Aims and Objectives or Quality of Project This box should reflect how a particular issue can contribute to what an authority is trying to achieve through its aims and objectives. For example spending more on a scheme to reduce the impact on the environment, encourage flexibility of use or reduced maintenance. Implications for initial cost This box reflects any impact of an issue on the initial cost. An increased specification could cost extra initially but save money in the long run. Alternatively a council may choose to invest more to achieve contribution to council aims and objectives over the life of the project. Implications for initial cost This box reflects any impact of an issue on the initial cost. An increased specification could cost extra initially but save money in the long run. Alternatively a council may choose to invest more to achieve contribution to council aims and objectives over the life of the project. Implications for whole life cost This box reflects impact on cost over the whole life. Whilst most whole life considerations will result in savings over the life of the project some may result in additional costs being incurred to support specific corporate objectives. Implications for whole life cost This box reflects impact on cost over the whole life. Whilst most whole life considerations will result in savings over the life of the project some may result in additional costs being incurred to support specific corporate objectives. Introduction - Explanation of text boxes

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 4 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 1. What consideration has been taken in regard to Reduction of energy use over the life of the scheme?

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 5 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 2. What consideration has been taken in regard to reducing expense/inconvenience caused by cyclical maintenance or replacement of components over the life of the scheme?

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 6 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 3. What consideration has been taken in regard to flexibility of use of the finished project or capacity for joint/cross cutting service provision?

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 7 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 4. What consideration has been taken in regard to sustainable transportation

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 8 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 5. What consideration has been taken in relation to security of the building, reducing the fear/risk of crime and the minimisation of vandalism?

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 9 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 6. What steps have been taken to minimise the environmental impact of the project?

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 10 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 7. What considerations have been taken regarding health and safety in use?

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 11 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 8. What considerations have been taken regarding increasing the accessibility of the service?

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 12 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 9. What are the long term financing/rent/rates/income issues connected with the project?

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 13 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 10. What issues for whole life consideration have become apparent from consultation exercises with stakeholders including the local community?

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 14 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 11. What consideration has been taken in regard to the final disposal?

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 15 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 12. Other whole Life Considerations – User defined

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 16 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 13. Other whole Life Considerations – User defined

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 17 Areas considered/Supporting Information: Contribution to Authority Aims and Objectives or Quality of Project Implications for initial cost Implications for whole life cost 14. Other whole Life Considerations – User defined

(Document WLC-NC) Whole Life Procurement Proforma Non-construction Page 18 Optional Summary Sheet Issue Impact for Initial CostImpact on Whole Life Cost 1. Reduction of energy use 2. Repair, maintenance and redecoration considerations 3. Flexibility 4. Sustainable Transport 5. Security and reducing risk of crime 6. Minimising Environmental Impact 7. Health and Safety 8. Accessibility 9. Finance Issues inc. Finance Costs, Rents and Rates 10. Results of Consultation 11. Disposal 12. User Defined User Defined User Defined - Totals