EE 496 Poster Session Instructions Rev. 2/9/15 WS

Overview Introduction Process Flow Deliverables FAQs

Introduction What is the EE 496 Poster Session and why do I need to read this?

What is the EE 496 Poster Session? The EE 496 Poster Session is an event at the end of the semester that showcases your senior capstone design project. Each project team presents a poster of their work. Poster presentation is required for all EE 496 projects, in partial fulfillment of the course’s oral communication (O) focus.

What do I need to do? Throughout the semester you will be contacted by the organizer. These emails will provide necessary information about the EE 496 Poster Session. Some of the emails will request information from you, usually by filling out a form. Please complete these by the deadlines given. Specific information on what you need to do is provided in the following Process Flow and Deliverables sections.

Process Flow How does the EE 496 Poster Session work?

Process Flow Prepare (early-mid semester) Produce (late semester) Fill out forms when as requested via email. Work on your project Read the judging rubrics when sent out. Practice answering. Produce (late semester) Design and print your POSTER Design and print your QUAD CHART Shoot, edit, and submit your VIDEO Present (end of semester) Bring your poster and quad chart to the poster session. Each evaluator will have 15 minutes to ask you questions related to the evaluation rubrics. Each project will be evaluated by four different evaluators.

Deliverables What do I need to do?

Deliverables Before the Poster Session you will need to Fill out research group form that will be emailed to you. Submit abstract when requested via email By the day of the Poster Session Prepare a Quad chart Print a Poster Provide a Video

Before the Poster Session Submit Group Fill out the emailed form to let us know who is working on your research team Submit Abstract Fill out the emailed form with an abstract (brief description) of your project Request Equipment Let us know if you require equipment (table, extension cord, etc.) for your presentation. 3 months before 1 month before 3-4 weeks before

By the day of the Poster Session Prepare a Quad Chart One 8.5” x 11” page w/four sections: Goal, Assumptions, Constraints, Approach Quickly gets evaluators up to speed on your project Quad Design and print your poster Presents your project and results in an easy-to-read format Any format you choose. Template available on EE website. Size: 3’ tall x 4’ wide. Printing is free in POST computer lab. Poster Prepare a YouTube video of your project. 2 minutes or less State goal of your project, explain your process, present your results, and summarize to conclude. Email link to eeasst@gmail.com before the Poster Session. Video

Quad Chart Goal Assumptions Constraints Approach One sentence. What is the problem you are addressing? What are you trying to achieve? Including a picture helps. Assumptions List the simplifying assumptions you made. Constraints List the constraints (time, money, parts availability, external deadlines, etc.) What were your most important deliverables? Were you dependent on anything (parts suppliers, funding approval, etc.)? Approach How did you approach the project? This should be an easily-understood explanation of your process. Usually of the form: Identify requirements, survey of currently available products, determine how to meet requirements. Design system or device, simulate, build, test. Iterate as needed.

Quad Chart Example Goal Assumptions Constraints Approach Design & build a narrowband satellite dish. Assumptions Lossless transmission media No interfering signals Perfect transmitter/receiver (no power losses) Constraints Budget limited to $2k Power source limited to 1kW Must be completed in under 23 weeks Most parts must be ordered from mainland  >1 week shipping time Approach Identify specifications: Rx>-25dBm @ 500m Friis equation, link margin calculations Determine needed antenna parameters, select configuration. Simulate Build and test

Your Project Title Here Introduction & Motivation Poster Example University of Hawaii, Department of Electrical Engineering Show the data that you have generated, and talk about what it means. Your Project Title Here Your Names Here and Name of Faculty Advisor Dept. of Electrical Engineering, University of Hawaii at Manoa Introduction & Motivation Why are you doing this project? What’s the big picture? What’s the current state-of-the-art? Why is your work an improvement? People need to understand this about your project: Who, what, why, how? The title section is the “who.” This section is the “what” and “why.” Project Description Materials & Methods Results & Analysis Conclusion Acknowledgements Mentors, funding, other resources Describe your project so that people know what you are doing. This is a continuation of the answer to the “what” question. You will also start to talk about “how” in this section. Sum up your key results Can also mention future work Describe the materials, supplies, equipment, etc. that you are using Describe what you are doing (your procedures) More details on the “how” answer will go here. Remember, you’re using the poster to explain your project to people who are interested. Figures and diagrams will help you to explain. Text should be 20-pt. or larger There should be enough text that someone can understand what you are doing, even if you’re not there to explain. However, you’re not writing a paper, so be careful not to have too much text.

Video Examples https://www.youtube.com/watch?v=aFc9vTkUpu4 http://www.uvm.edu/~cems/soe/?Page=seed/default.php

Frequently Asked Questions I have a question…

FAQ Question Answer Does everyone on my team have to fill out the “Determine Research Groups” form? No, only one form submission per project needs to be completed. It can be completed by any member of your team.

FAQ Question Answer Should I prefix the title of my poster with “WIP”? Only if the project is anticipated to be incomplete by the end of the semester (e.g, this is the first semester of a two- semester project). The “WIP” lets evaluators know that your results are work in progress and should be evaluated accordingly.

Thank you!