Abbott Preschool Budget Transfers September 2006

Budget Transfer Requests  Budgets are estimates of projected costs  Providers may request transfers within their approved budgets  Will be treated as a special request- need detailed justification

Budget Categories  Four categories Abbott Educational ProgramAbbott Educational Program Preschool Center Director Salary/Benefits and FacilitiesPreschool Center Director Salary/Benefits and Facilities All Other Allowable Administrative and Support/IndirectAll Other Allowable Administrative and Support/Indirect Special RequestsSpecial Requests

District and DOE Notification  Community providers must obtain district and DOE permission for substantive revisions  Community providers must get approval from the district and notify the DOE of minor plan amendments

Minor Transfers  Minor revisions are revisions that:  (1) do not jeopardize the accomplishment of the objective Nor  (2) shift more than a cumulative 10 percent of the money allocated for a line item, or more than $1,000, to or from another line item within the same budget category

Substantive Transfers Substantive revisions are revisions that:  (1) eliminate a line item  (2) reallocate more than a cumulative 10 percent of the money allocated for a line item or more than $1,000 to or from another line item within the same budget category  (3) shift any amount of funds between budget categories  Substantive revisions require prior district and DOE written approval.

Additional Guidance  Abbott Educational Program dollars may not be transferred out of the Educational Program category  Providers that chose to accept the 14% of Educational Program costs as their budgeted “All Other Allowable Administrative and Support/Indirect Costs” Permitted to apportion those funds without transfersPermitted to apportion those funds without transfers

Additional Guidance  Providers that submitted a line item request for supplemental administrative and indirect costs Must use transfer form to request transfers within Administrative Support/IndirectMust use transfer form to request transfers within Administrative Support/Indirect

Budget Transfer Form  The center director must sign the two-page transfer notification form  Providers should make copies of the form for future use  Providers must make the forms available for audit

Process  The district should: Review and approve/disapprove substantive revisions within 10 business days of receiptReview and approve/disapprove substantive revisions within 10 business days of receipt Forward only district-approved revisions to the departmentForward only district-approved revisions to the department  The DOE will: Review and make a final determination within 10 business days of receiving the district’s approvalReview and make a final determination within 10 business days of receiving the district’s approval  Districts may set a cutoff date for Budget Transfer requests.  The DOE will not accept Budget Transfer requests after June 30, 2007

Examples  1. From Teacher Benefits to Director Salary (NOT ALLOWED- OUT OF EDUCATIONAL PROGRAM CATEGORY)  2. From Classroom Technology to Classroom Materials and Supplies (SUBMIT- MINOR OR SUBSTANTIVE BASED ON DOLLAR AMOUNT)

Questions/Comments  Contacts: