Chatham County Hurricane Conference David W. Carmicheal Director, Georgia Division of Archives and History

IPER project Healthy Collections Initiative Emergency preparedness steps Three topics:

What is IPER? Intergovernmental Preparedness for Essential Records Records needed to respond to disasters Records needed to recover from disasters for Essential Records Identify those records Safeguard them Preparedness Across levels of government Federal – state – local partnerships Across state lines Mutual aid through EMAC Regional cooperation & planning Across agencies within a state Archives and records management Emergency management Information technology Intergovernmental

Who is conducting IPER? PRINCIPAL PARTNERS Council of State Archivists Federal Emergency Management Agency National Archives and Records Administration Oversight by the Georgia Archives

Who is conducting IPER? ARMA International International City/County Management Assn International Institute of Municipal Clerks National Association of Counties / National Assn of County Recorders and Clerks National Association of Government Archives and Records Administrators National Assn of Public Health Statistics and Information Systems National Association of Secretaries of State National Assn of State Chief Information Officers National Emergency Management Association National Governors Association OTHER PARTNERS

Preparing governments

Understanding that records protect Health Property Identity Rights History

Destroyed records protect nothing…

IPER will train officials to Identify essential records response records recovery records Include them in COOP Protect them from disaster

How will IPER work? Online CD/DVD FEMA EMI Site Organized by state or territory 4 or 5 members each Conduct training for state & local officials Archivist/RM CIO Emergency Manager State Leadership Teams Instructional Teams Webinars Self- Directed Study

Training to be offered For State Instructional Teams “Train-the-Trainer” instruction will familiarize them with the content and delivery mechanisms of the webinars. One “Train-the-Trainer” institute to be held in each of ten FEMA regions For state and local government officials webinars (instructor-led online courses) Essential Records Records Emergency Planning and Response Minimum: 1 per state (probably many more) will also be made available as self-directed modules self-directed study (CD/online) Introduction to Records Management

Julie Framingham, IPER Project Manager c/o The Georgia Archives 5800 Jonesboro Rd Morrow, GA

The Healthy Collections Initiative Improving collections care in Georgia’s archives, libraries, museums, and historical societies. Funded by

Overview IMLS – Heritage Health Index, 2005 – the state of collections care in the U.S. surveyed “collecting institutions” – i.e., archives, libraries, museums, historical societies 78% public libraries and 92% of historical societies have no emergency plan 78% of archives have never done a condition assessment only 43 respondents from Georgia HCI

Partners Georgia Archives (lead) Georgia Public Library Services, Office of the State Librarian Georgia Association of Museums and Galleries Georgia Emergency Management Agency Georgia Historic Preservation Division Georgia Humanities Council Society of Georgia Archivists SOLINET Georgia Department of Economic Development HCI

Method One year planning grant to test the feasibility of achieving the goals statewide Eligible for full implementation grant in year two HCI

Goals Identify and survey conditions in all collections- holding institutions in Georgia (archives, libraries, historical societies, museums) Create a self-assessment tool for Georgia institutions to assess their location within a continuum of collections care and emergency preparedness goals Add all institutions to Directory of Historical Organizations Plot every institution in GEMA’s GIS Connect the Directory to state tourism efforts HCI

How to be involved contact Christine Wiseman Preservation Administrator The Georgia Archives 5800 Jonesboro Rd Morrow, GA remember: participation in year one is limited HCI

Emergency Preparedness Steps Two things to do now to be better prepared

Emergency Prep Update your entry in the Directory of Historical Organizations (1) Go to (2) Click on the “Historical Directory” logo

Emergency Prep (3) Search for your repository

Emergency Prep (4) Select Update

Emergency Prep (5) Enter your password (6) Update your Repository information (public) Emergency contact information (private) (7) Save

Emergency Prep DON’T HAVE A PASSWORD? contact Elizabeth Barr Deputy State Coordinator, GHRAB The Georgia Archives 5800 Jonesboro Rd Morrow, GA

Emergency Prep Add your repository’s disaster plan to the Georgia Archives Disaster Plan Bank 2 2 The Archives will store a copy of your disaster plan free of charge in a secure environment. Contact Elizabeth Barr

The Georgia Archives