1 ETD-db Providing Access and Managing Your ETD Workflow Gail McMillan Digital Library and Archives Virginia Polytechnic Institute and State University Gail McMillan Digital Library and Archives Virginia Polytechnic Institute and State University

2 Addressing Our Constituencies’ Needs  Students  Faculty  Graduate School personnel  Library personnel  Researchers  Students  Faculty  Graduate School personnel  Library personnel  Researchers  Using any computer  Internet connection  Web browser  Enter and update info

3 Virginia Tech’s ETD-db System  Hardware  Dual-processor Sun Enterprise 250 with 384Mb of RAM  18Gb drive for theses and dissertations  Software  Solaris  Apache  MySQL (Oracle, Postgres)  Perl  Customize it with local Perl programmer  Hardware  Dual-processor Sun Enterprise 250 with 384Mb of RAM  18Gb drive for theses and dissertations  Software  Solaris  Apache  MySQL (Oracle, Postgres)  Perl  Customize it with local Perl programmer

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5 Author ETD-db Interface Using a standard web browser  Password authentication  Existing university user accounts  Enter title page info into form  Upload files  Make changes until approved Using a standard web browser  Password authentication  Existing university user accounts  Enter title page info into form  Upload files  Make changes until approved

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17 Graduate School ETD-db Interface  See submitted/waiting ETDs  Make changes  authors and advisors  Add another address  Clearly indicates  Waiting for author input  Author has responded  Approve and add to live collection  Appropriate level of access based on author’s submission form  Make changes  See submitted/waiting ETDs  Make changes  authors and advisors  Add another address  Clearly indicates  Waiting for author input  Author has responded  Approve and add to live collection  Appropriate level of access based on author’s submission form  Make changes

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19 Cataloger ETD-db Interface Using a standard web browser  List of ETDs waiting  Already available to public  No delay to user access  Sees title page info  Catalogs ETD  Flagged as finished cataloging Using a standard web browser  List of ETDs waiting  Already available to public  No delay to user access  Sees title page info  Catalogs ETD  Flagged as finished cataloging

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23 System Maintainer ETD-db Interface  Update ETDs already approved  Change level of access  Searchable by title page info  Update ETDs already approved  Change level of access  Searchable by title page info

24 End-user ETD-db Interface Using a standard web browser  Searchable by title page info  Browse  Author’s last name  Author’s department Using a standard web browser  Searchable by title page info  Browse  Author’s last name  Author’s department

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28 ETD-db ETD-db  Download copy as used at VT  Documentation current  Customize it with local Perl programmer  Download copy as used at VT  Documentation current  Customize it with local Perl programmer

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30 ETD-db Providing Access and Managing Your ETD Workflow Gail McMillan Digital Library and Archives Virginia Tech Gail McMillan Digital Library and Archives Virginia Tech