1. USG Institutional Billing Process In GIL Express Bob Trotter University System of Georgia Developer Meets Developer March 25-26, 2009

2. Technical Overview GIL –35 USG Libraries –GA Archives –Atlanta History Ctr –Technical Colleges

3. Technical Overview Supported at: –Georgia State 8 Servers 20 DBs UC –UGA 4 Servers 16 DBs –Georgia Tech 1 Server/DB UGA Georgia Tech Georgia State Medical College Atlanta Athens Augusta

4. Technical Overview xxxdb library.fil tnsnames.ora HTML SSL Browser Voyager Server Apache PHP SQL Oracle TNS Peachnet Georgia Tech Georgia State Medical College University Of Georgia

5. Technical Overview Apache/HTML - presentation SSL Certificates - Security PHP – business logic SQL – interface to Oracle Oracle/SQLNet/TNS – access to other Voyager databases

6. Technical Overview TNS Entries –Add a section, with a unique TNS name, for each server in the consortium: UGA1 = (DESCRIPTION = (ADDRESS = (PROTOCOL= TCP) (Host=gil1.usg.edu)(Port= 1521)) (CONNECT_DATA = (SID = VGER))

7. Technical Overview Database identification file –A file containing the DB_KEY, database name, database password, and tns name of all the databases in the consortium. –Used for relating a DB_ID from some UB related table to the server and database it belongs to.

8. Billing / Analysis USG Institutional Billing Summary

9. Billing / Analysis Institutional Billing Process –Annual Reconciliation for lost items –Includes books with a lost status date in range

10. Billing / Analysis Uses price in item record or Boker’s Price Index (MySQL DB (updated annually)).

11. Billing / Analysis Maintain a MySQL DB of GE contact/billing information Can either send Informational email, or upload report to send official annual bill to Library whose patron lost your book.

12. Billing / Analysis

14. GIL Express Request Analysis –Counts GE items requested and charged by Library’s patrons. –Being updated to click to Titles within each LC class.

15. Questions? gil.usg.edu – GIL Project Homepage giluc.usg.edu – GIL Universal Catalog gilexpress.usg.edu – GIL Express Information page rwt@mail.libs.uga.edu - My email

16. Technical Overview DB_KEY –A field in the VOYAGER_DATABASES table used to uniquely identify a UB database. –When the UB Database checkbox is checked, the system goes and gets that database’s DBKEY, and puts it in the DBKEY field of that definition.

17. Background Processes Blocking local patrons who have become blocked in GE –Perl program using DBD::Oracle –Looks at UB_CHARGE and UB_FINE_FEE tables –Keeps list of blocked patrons for comparison –Unblocks patrons when they have cleared –Uses Pptrnupdt to Expire/Unexpire patron

18. Background Processes GE Block process (cont.) –Sends email to list of staff showing who was blocked and unblocked, and the list of currently blocked patrons –Log also placed on GIL Web Reports site

19. Background Processes Sync Barcode process –Syncs all Stub barcodes against Home barcode –If patron group changed, checks if eligible and mapped –Log placed on web reports site

20. Background Processes Reset Stub patron record Purge Date –Purge dates in Stub come from Home record and vary greatly –Circjob 29 purges stubs only if Purge date is less than current date –Process set Purge date in Stub to current date