AQIP Status Report An Overview and Discussion

Timeline for SJC’s AQIP Journey November 2000 AQIP admission 2002 First action projects submitted September 2003 AQIP Portfolio February 2004 AQIP Feedback November 2007 new Portfolio due

Strategic Issues Lack of a process focus Lack of a centralized data collection methodology Lack of a leadership development system

Lack of a Process Focus Annual operating plan and budget integration Academic program review Grants development system Small facilities needs process Board policy review system Program Audits Work Load definition and documentation

Lack of a Centralized Data Collection System Full implementation of Datatel User groups and training for Datatel Upgrade to version 18 Implementation of FRX reporting Established Vice President for Institutional Research and Planning Active participation in CQIN

Lack of a Leadership Development Program Presidential Leadership Academy Leadership reading series Student support services program review process Grants program CTX and Organizational Development Transcript process for training Focus in Strategic Plan

Criterion 1 Helping Students Learn Academic advising center CSLOs established and used On-line tutorial models Welding pilot curriculum New program approval process Adjunct faculty development process

Criterion 2 Accomplishing Other Distinctive Objectives Improving our advisory committees External program accreditation LERN and FAS assistance in program improvement New facilities Master Plan

Criterion 3 Understanding Student and Other Stakeholder Needs Licensure rate achievement rate review CCSSE and Noel Levitz data use Lumina and student data use Focus groups with students and community

Criterion 4 Valuing People Strategic plan Center for Teaching Excellence (CTX) Office of Organizational Development FT Technology Trainer PEARLS Workload documentation and clarification

Criterion 5 Leading and Communicating Use of a Cabinet Presidential Advisory Committees Tell it to the President and Vice Presidents Learning Leadership Handbook for Deans New Employee Orientation

Criterion 6 Supporting Institutional Objectives Wide use of data sources Lumina participation Performance objectives and scorecard State performance targets Integration of planning

Criterion 7 Measuring Effectiveness Benchmarking Online scorecard Board presentations Vice President of Institutional Research and Planning Achieving the Dream Quality Council research focus

Criterion 8 Planning for Continuous Improvement New Mexico Performance Objectives Quick Quality Checks Linkage of all planning and budgeting systems

Criterion 9 Building Collaborative Relationships Strategic plan focus Large number of active partnerships Placement rates Employer satisfaction Support for SJC Foundation

Lessons Learned Evaluation needs to feed back into planning Systems must be documented Need a better system for leading the quality initiatives Action projects need to be linked and focused to the strategic plan

Next Steps Develop a Quality Champion Team Institutionalize and document procedures for annual AQIP portfolio update Build sustainability in all systems