1 FECYT - Integrating Research Information at a National Scale: The Normalized CV (CVN) Project and beyond 5/11/2012

2 Index FECYT –Brief presentation –Department of scientific information management CVN –Brief presentation Previous common scenario Birth Present situation –Problems (2) –Needs

3 FECYT

4 FECYT – Brief Presentation (I) Spanish Fundation for Science and Technology Public Fundation created in Key leader in disseminating, communicating and measuring science and innovation in order to contribute to the development of a knowledge- based economy Reinforce a value chain of knowledge Promoting its INTEGRATION AND APPROACH to society, by responding to the needs and expectations of the Spanish and Technology System PROMOTING science and innovation

5 FECYT initiatives: –A Culture of Science and Innovation for All To bring science closer to the public through actions at various interest groups –A Culture of Science and Innovation for Children and Young People FECYT mantains an active commintment toward promoting a culture of science and innovation among children and young people –A Culture of Science and Innovation for the Media (SINC) FECYT manages a services to provide Science NEWS –A culture to bring science closer to the community of researchers in other countries –The Spanish R&D&I observatory (ICONO) It generates and analyses the most up to date information in relation to the main indicators in science and innovation –Resources and Services for Researchers* Groups of interest of the FECYT: The Media, Society, European Organisms, Autonomous Regions, Local Adm. Educational System, SECTE, OPIS, Universities, Science Museums, Ministry, Gen. State Adm. FECYT – Brief Presentation (I)

6 Spanish Scientific Journals Support Program Open Access projects Normalized Curriculum Vitae (CVN): Format To exchange research information among systems. Implemented in 38 universities Support digital repositories infraestructure. OpenScience harvester Platform suport and encourages open access in all Spanish R+D institutions Facilitate access to scientific resources (Web of Knowledge and Scopus) TO PROMOTE VISIBILITY AND POSITIONING OF THE SCIENTIFC PRODUCTION TO REACH INTERNATIONAL SCOPE TO FACILITATE THE MANAGEMENT AND EFECTIVE COORDINATION OF SCIENTIFIC RESOURCES DEPARTMENT OF SCIENTIFIC INFORMATION MANAGEMENT RESOURCES AND SERVICES FOR RESEARCHES

7 CVN

8 CVN – Brief Presentation - Previous Common Scenario (I) Funding institutions store a huge amount of information Funding institution (Ministry of Economy) Curriculum Vitae Research Information Researchers But…difficult to process

9 CVN – Brief Presentation - Previous Common Scenario (II) Let’s use information technologies Applicants must enter their data through web forms

10 CVN – Brief Presentation - Previous Common Scenario (III) Universities Funding Institutions Quality Agencies Researchers spend around 2 weeks introducing their data every time they apply for funds, quality evaluations …

11 CVN – Brief Presentation - Birth UniversityFunding Institution Quality Agency University II CVN: Standardize CV to exchange research information among research information systems

12 CVN – Brief Presentation - Present situation PDF with embedded XML UniversityFunding Institution Manual exchange

13 CVN – Problems (I) – Not updated information University Ministry of Economy NOT updated information Typical scenario (National Plan): One application every three years The researcher has to send his data manually …

14 CVN – Problems (I) – Not updated information - Solution Solution: Research Network University (updated information) Ministry of Economy Instead of manually sending the informartion: the institution ask for that data

15 CVN – Problems (I) – Not updated information – Need UniversityFunding Institution All CV Items must have a unique ID = Local research ID: 157 Local research ID C-54 Local publication ID: 1317 Local publication ID: 879 Local publication ID: P-17 Local publication ID: P-1389 = (158) (P85) (P87) (P85) (P195)

16 CVN – Problems (II) - Aggregation Duplication problem when all the CVN are put together –Two researchers have the same publication in their CV –Two researches have the same project in their CV –… Data duplication when aggregating data = + =

17 CVN – Problems (II) – Aggregation - Solution Duplication problem when all the CVN are put together –Two researchers have the same publication in their CV –Two researches have the same project in their CV –… Solution: All CV Items must have a unique ID (451) (63) (451)= + = (63)

18 CVN - Needs CVN –Problem: NOT updated information Solution: Research Network -> All CV Items must have a unique ID –Problem: Data duplication when aggregating data Solution: All CV Items must have a unique ID

19 Thank you!