Optimist International1 Effective Time Management.

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Presentation transcript:

Optimist International1 Effective Time Management

Optimist International2 Managing Our Lives … Managing Our Time Time Wasters The Time Crunch Shop til you Drop Turning it up a notch The one minute Manager

Optimist International3 We All Have the Same Amount of TIME 168 = Hours Per Week 86,400 = Seconds Per Day. Our Problem With TIME Goes Deeper Than Clocks.

Optimist International4 Personal Clock Type A: Driven Personalities Type B: We’re More Laid Back and Relaxed.

Optimist International5 Time Is the One Commodity … 1. What do I really mean when I say “I don’t have enough time!”??? …past, present, & future, we can’t get enough of, and money cannot buy.

Optimist International6 Time Is the One Commodity … 2.How does time move faster for you as we mature? 3.If you could improve your time management skills, what would you like to do?

Optimist International7 Priorities Time is about our life. It’s about CHOICE. We cannot recapture time that is lost.

Optimist International8 Time Log The purpose of the time log is to help us OBJECTIVELY look at the difference between what we SAY we spend our time on and what we ACTUALLY do.

Optimist International9

10

Optimist International11 Set Goals & Priorities z What kind of life goals are important to you at this stage in your life? z How will you accomplish your goals if you don’t set aside time to work on them?

Optimist International12 A “TO-DO” List The Main Tool to Help You Set Goals and Priorities.

Optimist International13 Making a TO-DO List z Write one item per line. z Put a date on the pad of paper. z Keep your list at the top of your desk or carry it with you. z Keep it electronically – Excel, Outlook

Optimist International14 TAKE ACTION: PRIORITIZE A= the item MUST be done today— it is very important. B= this item is necessary, but my future or company’s future doesn’t depend upon doing right away. C= I don’t really care if this gets done & nobody else cares.

Optimist International15 TO-DO List Management When you finish an item on the list CROSS IT OFF. When you finish about half of the items, transfer to a NEW list. Make a new list each day.

Optimist International16

Optimist International17 Now That Your PRIORITIES Are Set… Do THEM !!!

Optimist International18 TAKE ACTION!!! z Productivity z Energy graph z Peak moments

Optimist International19 My Peak Moments If I had an important project, I would always do it …  The very early morning.  First thing in the morning.  After lunch.  Late afternoon  I love the evenings.

Optimist International20 My Productivity Level Graph your productivity levels throughout the day. Draw a line showing how your energy levels go up and down throughout the day. Use more paper if needed. HIGH LOW

Optimist International21 1: Thinking We Can Do It. 2: Anxiety 3: Foreboding 4: Guilt and Fear Overcoming Procrastination 5: Frenetic Activity 6: Uneasiness 7: Secretiveness 8: Superstition 9 Phases of Procrastination 9: HOPELESSNESS

Optimist International22 Overcoming Procrastination Why do we procrastinate? Why is it difficult to deal with? Why is it incompatible with the Optimist Creed? What effective methods do you use to do an unpleasant task?

Optimist International23 Today Is a New Day! How Will You Put Your TIME to Use Today?