HUMAN RESOURCES RECRUITMENT DIVISION Human Resources Development Office UNIVERSITY OF THE PHILIPPINES HUMAN RESOURCES RECRUITMENT DIVISION source: batoots

Human Resources Recruitment Division (HRRD) Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Recruitment Division (HRRD) Process recruitment of all University employees Advertise/publish vacant positions; Process transfers, appointments and all kinds of personnel movement recommended by the different units/colleges; Report administrative appointments to the Civil Service Commission (CSC); Prepare Service Records, Certificates of employment, requests for ID;

Human Resources Recruitment Division (HRRD) Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Recruitment Division (HRRD) Process Notice of Step Increments (NOSIs), Notice of Salary Adjustments (NOSAs) , Notice of Position Allocations (NOPAs) and Notice of Position Allocation and Salary Adjustments (NOPASAs); Maintain and update Personal Itemization Services and Plantilla of Personnel (PSI-POP); Serve as secretariat to the Academic Personnel and Fellowship Committee (AcadPFC) and Administrative Personnel and Fellowship Committee (AdPFC).

Human Resources Development Office UNIVERSITY OF THE PHILIPPINES RECRUITMENT PROCESS Once the authority to fill is approved, HRDO-PRS furnishes the Recruitment Section and the Unit with a copy of the approval. HRDO-Recruitment Section submits item for CSC publication and wait until CSC post the vacancy in the Bulletin of Vacant Positions in Government;

Human Resources Development Office UNIVERSITY OF THE PHILIPPINES RECRUITMENT PROCESS HRDO coordinates with the unit on the deadline of filing of application; HRDO notifies all units of vacancy through Bulletin of vacant positions and thru HRDO website (www.hrdo.upd.edu.ph); All referrals are sent to the Unit for evaluation of their Dept/College APC; The Unit selects, recommends and prepares the basic papers for submission to HRDO;

Human Resources Development Office UNIVERSITY OF THE PHILIPPINES RECRUITMENT PROCESS HRDO-Appointment Section prepares agenda for deliberation; AdPFC - Administrative (SG 1-24) and REPS (SG 1-17) AcadPFC – REPS (SG 18 and above) AdPFC/AcadPFC deliberates on the recommendation.

Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Functions of Recruitment Section Rationalize screening and hiring procedures; Administer pre-employment, examinations and conduct employment interviews; and Serve as secretariat to the Academic Personnel and Fellowship Committee (AcadPFC).

HIRING AND SELECTION OF APPLICANTS Human Resources Development Office UNIVERSITY OF THE PHILIPPINES HIRING AND SELECTION OF APPLICANTS University Policy The University shall adopt the hiring policy of recruiting the best qualified candidate for any position both from within and outside of UP. For UP Diliman, the minimum educational qualification for new employees is college degree with Civil Service professional eligibility except for certain skilled and low level positions. Employees shall be selected on the basis of fitness to perform the duties and assume the responsibilities of the positions.

HIRING AND SELECTION OF APPLICANTS Human Resources Development Office UNIVERSITY OF THE PHILIPPINES HIRING AND SELECTION OF APPLICANTS Coverage All applicants for employment to all administrative and Research Extension and Professional staff (REPS) positions.

CSC & University Rules on Publication of Vacant Position Human Resources Development Office UNIVERSITY OF THE PHILIPPINES CSC & University Rules on Publication of Vacant Position Human Resources Recruitment Division

Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Publication of Vacant Positions Rule IX, Book V of Executive Order 292 and its Omnibus Rules, as amended (30th Printing March 2011) Section 1 Vacant positions in the career service shall be published in accordance with the provisions of RA 7041 (An Act Requiring Regular Publication of Existing Vacant Positions in Government Office, Appropriating Funds Therefor, and for other purposes) and its implementing guidelines.

Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Publication of Vacant Positions Rule IX, Book V of Executive Order 292 and its Omnibus Rules, as amended (30th Printing March 2011) Section 1 (Continuation..) The following positions are exempt from the publication requirement: Primarily confidential positions; Positions which are policy determining; Highly technical positions; Other non-career positions; Third level (Career Executive Services); and Positions to be filled by existing regular employees in the agency in case of reorganization.

Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Publication of Vacant Positions Repeal of Policies on the Publication of Vacant Faculty Positions (CSC MC#1,s2012 issued on 12 Jan. 2012) Section 7 (2) Chapter 2 (Coverage of the CS), Subtitle A. Title I, Book V of EO 292, states that: “Closed career positions which are scientific or highly technical in nature; these include the faculty and academic staff of state colleges and universities, and scientific and technical positions in scientific and research institutions, which shall establish and maintain their own merit systems”. In view thereof, vacant positions in the SUCs being highly technical in nature are excluded from the publication requirement.

Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Revised Policies on Temporary Appointments and Publication of Vacant Positions No. 6, MC No. 20, s.2005 Vacant Positions in all levels in the career service shall be published in the Bulletin of Vacancies in the Civil Service or through other modes of publication. Published vacant positions shall likewise be posted in at least three conspicuous places in the agency for at least ten (10) working days.

HIRING AND SELECTION OF APPLICANTS Human Resources Development Office UNIVERSITY OF THE PHILIPPINES HIRING AND SELECTION OF APPLICANTS REQUIRED DOCUMENTS Personal data sheet/ Curriculum Vitae Transcript of records Diploma Certificate of eligibility Certificate of seminars/ trainings attended within the last five years Picture (passport size) Letter of Application

Flowchart on the processing of basic/ appointment papers which pass thru AcadPFC College HRDO AcadPFC With questions, suggestions, clarifications ENDORSE HRDO Process BP Personnel analyst For initial of SecChief For signature of DivChief For signature of Asst. to the Director BP for budget clearance For clearance of budget officer For signature of Budget Director HRDO Types the appointment Personnel Analyst For initial of SC/DC For initial of Asst to the Director/Director Instructor 1 to 7, Lecturer 1 (with failing marks), Lecturer 2 BP and Appointment for signature of VCAA HRDO Release* Original, reappnt., re-employment, reclass, renewal promotion, transfer Sr. Lecture 1,-3 ,Prof. Lecture 1-5, Asst. Prof., Assoc. Prof Visiting Prof/Research Fellow and REPS (SG 18-24) BP and Appointment for signature of the Chancellor HRDO Release* Original reappnt., re-employment, re-class, renewal beyond up or out/ faculty tenure for all levels, promotions , transfers For BOR Approval OSU receives the BP For signature VPAA For signature of the President Professor Level and above OSU types appnt. OSU release thru HRDO HRDO Release *provided all requirements are submitted Original reappnt., re-employment, re-class, renewal tenure for all levels, ext. beyond 65, promotions, transfers Copy furnish HRDO

Human Resources Development Office UNIVERSITY OF THE PHILIPPINES

Flowchart on Hiring and Selection of Applicants Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Flowchart on Hiring and Selection of Applicants Analyst Posts the Vacancy Applicants fill in personal data sheet Analyst evaluate credentials Qualified Not Qualified Refer to Unit Schedule for Interview Schedule for exam Internal Storage Pass Fail

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