1. source: batoots HUMAN RESOURCES RECRUITMENT DIVISION UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

2. 1.Process all kinds of recommendations for appointment/ reappointment, salary increase and personnel movement/ promotions; 2.Prepare and update personnel plantilla; 3.Undertake inventory of all temporary/ casual/contractual appointments (new functions); 4.Attend to grievances relating to salary increase and promotion; 5.Serve as secretariat of Academic Personnel and Fellowship Committee (AcadPFC) and the Administrative Personnel and Fellowship Committee (AdPFC). Functions of Appointment Section UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

3. CSC & University Rules on Appointments Human Resources Recruitment Division UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

4. All appointment in the career service shall only be made according to merit and fitness. Merit and Fitness Principle Opportunity for government employment shall be open to all qualified citizens; Positive effort shall be exerted to attract the best qualified to enter the service; and Employees shall be selected on the basis of merit and fitness to perform the duties and assume the responsibilities of the position. GENERAL POLICIES ON APPOINTMENTS UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

5. Any action denoting the movement or progress of personnel in the civil service shall be known as personnel action such as promotion, transfer, reinstatement, reemployment, detail, reassignment, secondment, demotion and job rotation. GENERAL POLICIES ON APPOINTMENTS UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

6. DELEGATION OF AUTHORITY ON APPOINTMENTS APPROVING AUTHORITYADMINREPSFACULTY College Dean--Instructor 1-7 (Original) (AO CAS-11-061) Lecturer 1 without failing mark Vie-Chancellor for Administration Salary Grades 1 to 17 Salary Grades 1 to 16 (except contractual) - Vice-Chancellor for Academic Affairs Instructor 1-7 (renewal) Instructor 1-7 with failing mark Lecturer 1 with failing mark Lecturer 2 Office of the ChancellorSalary Grades 18 to 24 Assistant Professor 1 to 7 (SG 18,19,20 and 21) Associate Professor 1 to 7 (SG 22,23,24 and 25) Promotion/Automatic Promotion up to Asso Prof Senior Lecturer Professorial Lecturer Teaching Associate/Teaching Fellow Visiting Professor Board of RegentsSalary Grades 25 and above (except renewal of appointment) -Professor level (SG 26 and above) Tenure Extension of services beyond retirement age of 65 RBTR

7. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office FOR PROCESSING OF FACULTY APPOINTMENT & BASIC PAPER

8. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office A.ORIGINAL Fully Accomplished Basic Paper (HRDO B-1), (1 copy) Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2 copies) Justification Transcript of Records (Original) Diploma (Certified Photocopy) NBI Clearance Marriage Contract (NSO Authenticated), if married Birth Certificate (NSO Authenticated) Medical Certificate with documentary stamp (1 copy)* Mandatory drug test results ( CSC MC No. 13,2010) Oath of Office with documentary stamp (3 copies) Statement of Assets and Liabilities (3 copies)

9. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office A.ORIGINAL A.1 For Foreigners: Fully Accomplished Basic Paper (HRDO B-1), (1 copy) Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2 copies) Justification Transcript of Records (Original) Working Visa Employment Permit from DOLE MOA/Terms of Reference indicating Host Professor A. 2 For Teaching Associate/Teaching Fellow Fully Accomplished Basic Paper (HRDO B-1), (1 copy) Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2 copies) Justification Photocopy of grades for previous semester Photocopy of Form 5

10. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office A.3 Additional requirements for Transferees from other Government Agency Approved Transfer from former office/agency Clearance from former Office Certification of leave credits from former Office Certification of premium deductions Service Record B. TENURE AT PROFESSOR/ASSOCIATE/ASSISTANT/ LEVEL Fully accomplished Basic Paper (HRDO B-1), (1 copy) Updated CV (to indicate accomplishments and publication in a refereed journal) Justification SET Scores (for the last 6 semesters) Medical Certificate with documentary stamp Proof of publication

11. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office C. REAPPOINTMENT/REEMPLOYMENT/RECLASS Transcript of Records Diploma Certificate of Graduation from OUR Fully accomplished Basic Paper (HRDO B-1), (1 copy) Justification Updated Curriculum Vitae with 1 ½ x 1 ½ picture (1 copy) SET Scores D. RENEWAL BEYOND FACULTY TENURE RULE(*) AND RENEWAL BEYOND UP OR OUT RULE(**) Fully Accomplished Basic Paper (HRDO B-1), (1 copy Justification Certification from Editor when the refereed publication be released* Certification from Thesis Adviser when the recommendee will finish Masters degree** Updated Curriculum Vitae SET Scores (for the last 2 semesters)

12. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office E.EXTENSION OF SERVICE OF LECTURER BEYOND COMPULSORY RETIREMENT AGE OF 65 Fully Accomplished Basic Paper (HRDO B-1), (1 copy) with white Basic Paper( New Form –OSU Form) Updated CV Justification for the need for services SET Scores (for the last 2 semesters) Medical Certificate with documentary stamp (1 copy) Faculty Development Plan which includes the timetable and the faculty members being trained to eventually take over the courses handled by the lecturer OVPAA Form 3 (Appointment of Non-Regular Faculty Beyond Age 65 – OVPAA 2011-23 and Memo No. CAS-11-021)

13. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office F. EXTENSION OF SERVICE OF REGULAR FACULTY MEMBER BEYOND COMPULSORY RETIREMENT AGE OF 65 Fully Accomplished Basic Paper (HRDO B-1), (1 copy) with white Basic Paper( New Form –OSU Form) Updated CV Justification for the need for services SET Scores (for the last 2 semesters) Medical Certificate with documentary stamp (1 copy) Faculty Development Plan which includes the timetable and the faculty members being trained to eventually take over the courses handled by the lecturer The 65 th birthday of the concerned faculty member occurs within the semester that his/her appointment is recommended for extension Information or data that he or she is mentoring a graduate student who is scheduled to complete all doctoral degree requirements within the semester that his or her appointment is extended

14. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office G. AUTOMATIC PROMOTION/PROMOTION Fully Accomplished Basic Paper (HRDO B-1), (1 copy Updated CV SET Scores (for the last 2 semesters); if no SET, state if on scholarships/LOA, etc. Justification Report for Duty from Fellowship Transcript of Records and Certification from the Registrars Office/Diploma – PhD or MA/MS H. ADDITIONAL ASSIGNMENT (ORIGINAL) Fully accomplished Basic Paper (white form) Curiculum Vitae Justification

15. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office I. AUTHORITY TO TEACH Fully Accomplished Basic Paper (HRDO B-1), (1 copy Permission/Endorsement from the mother unit J. VISITING PROFESSOR/TEACHING FELLOW Fully accomplished Basic Paper Justification Terms of Reference (to indicate Host Prof./Host Scientist) Curiculum Vitae MOA K. VISITING RESEARCH FELLOW Fully accomplished Basic Paper (green form) Transcript of Records/Certificate of Maters degree Justification

16. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office FOR PROCESSING OF RESEARCH EXTENSION AND PROFESSIONAL STAFF (REPS) APPOINTMENT & BASIC PAPER

17. A. ORIGINAL APPOINTMENT UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office Fully accomplished Basic Paper (HRDO B-1), (1 copy) Personal Data Sheet (CSC, Form 212) (1 copy), with 1 ½ x 1 ½ picture (2 copies) Justification Position Description Form (CSC Form No. 1), (1 copy) Transcript of Records ( original) Diploma (Certified Photocopy) Marriage Contract (NSO authenticated), if married Birth Certificate (NSO authenticated) Civil Service Eligibility (original) NBI Clearance (original) Medical Certificate with documentary stamp (1 copy) Mandatory drug test results (CSC MC No. 13,s2010) Approved exemption from Administrative Order No. 4 CSC Publication of existing vacant position Oath of Office with documentary stamp (3 copies) Statement of Assets and Liabilities (3 copies)

18. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office A. ORIGINAL (continuation) A. 1 For Transferees from other Government Agency Approved Transfer from former office/agency Clearance from former Office Certification of leave credits from former Office Certification of premium deductions Service Record B. CHANGE OF STATUS FROM TEMPORARY TO PERMANENT Fully accomplished Basic Paper (HRDO B-1), (1 copy) Personal Data Sheet (CSC Form 212) with 1 ½ x 1 ½ picture (1 copy) Justification Medical Certificate with documentary stamp (1 copy) Mandatory drug test results (CSC MC No. 13,s2010) Last 2 Performance Ratings

19. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office C.RECLASSIFICATION AND PROMOTION Fully accomplished Basic Paper (HRDO B-2), (1 copy) Personal Data Sheet (CSC Form 212 with 1 ½ x 1 ½ picture (1 copy) Justification CSC Publication of item Position Description Form (1 copy) Last 2 Performance Rating D. RENEWAL Fully accomplished Basic Paper (HRDO B-2), (1 copy) Justification

20. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office FOR PROCESSING OF ADMINISTRATIVE APPOINTMENT & BASIC PAPER

21. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office A. ORIGINAL Fully accomplished Basic Paper (HRDO B-2), (1 copy) Personal Data Sheet (CSC Form 212, Revised 1997), (1 copy) with 1 ½ x 1 ½ picture (2copies) Justification Position Description Form (CSC Form No. 1), (1 copy) Transcript of Records (1 authenticated copy) Diploma (Certified Photocopy) Certificate of Civil Service Eligibility ( authenticated copy) NBI Clearance Marriage Contract (NSO Authenticated), if married Birth Certificate (NSO Authenticated) Medical Certificate with documentary stamp (1 copy) Mandatory drug test results (CSC MC No. 13,s2010) Matrix of evaluation of applicants (Memo No. CAS-11- 040)

22. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office A. ORIGINAL (Continuation) Approved exemption from Administrative Order No. 4 CSC Publication of existing vacant position Oath of Office with documentary stamp (3 copies) Statement of Assets and Liabilities (3 copies) A1. ORIGINAL ADDITIONAL REQUIREMENTS A. 1a For Transferees from other Government Agency Approved Transfer from former office/agency Clearance from former Office Certification of leave credits from former Office Certification of premium deductions Service Record

23. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office B. CHANGE OF STATUS FROM TEMPORARY TO PERMANENT Fully accomplished Basic Paper (HRDO B-2), (1 copy) Updated Personal Data Sheet (CSC Form 212, Revised 1997) Justification Medical Certificate with documentary stamp (1 copy) Mandatory drug test results (CSC MC No. 13,s2010) Last 2 Performance Ratings C. RECLASSIFICATION AND PROMOTION Fully accomplished Basic Paper (HRDO B-2), (1 copy) Personal Data Sheet (CSC Form 212, Revised 1997) Approved exemption from Administrative Order No. 4 CSC Publication of existing vacant position Justification Position Description Form (CSC Form No. 1), (1 copy) Last 2 Performance Rating

24. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office ADDITIONAL REQUIREMENTS FOR PAYMENT OF FIRST SALARY Bank Account Number for ATM purposes. You may apply at Development Bank of the Philippines, Veterans Bank and Land Bank of the Philippines located inside the campus (bring 2 copies of ID Pictures) Fully Accomplished Tax Identification Number (TIN), BIR Form 2305/2316 GSIS Membership Form (downloadable at www.gsis.gov.ph) PAG-IBIG Membership Form (downlodable at www.pagibigfund.com.ph) Philippine Health Membership Form (downloadable at www.philhealth.gov.ph)

25. The End UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

26. 1.CLASSIFICATION & DEFINITION 2. NATURE OF APPOINTMENT 3.TYPES OF EMPLOYMENT RELATIONSHIPS IN THE UNIVERSITY UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office OUTLINE

27. 1.PERMANENT 2.TEMPORARY 3.SUBSTITUTE 4.CO-TERMINOUS 5.CONTRACTUAL 6.CASUAL UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office CLASSIFICATION

28. 1.PERMANENT Issued to a person who meets the minimum qualification requirements of the position including the appropriate civil service eligibility. 2.TEMPORARY Issued to a person who meets the minimum requirements of the position except the civil service eligibility but only in the absence of a qualified eligible actually available; UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office DEFINED AS

29. 3.SUBSTITUTE Issued when the regular incumbent is temporarily unable to perform his duties for a period of at least three (3) months. 4.CO-TERMINOUS Issued to a person whose continuity in the service is co-terminous with the Appointing authority, Head of the unit where assigned, Incumbent, Project, Lifespan of the agency. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office DEFINED AS

30. 5.CONTRACTUAL Issued to a person who shall undertake a specified work or job for a limited period not to exceed one (1) year. 6.CASUAL Issued only for essential and necessary services where there are not enough regular staff to meet the demands of the service. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office DEFINED AS

31. NATURE OF APPOINTMENT 1.ORIGINAL Refers to the initial entry into the career and non- career service. For those in the career service, the first six (6) months shall be probationary in nature; a probationer may be dropped from the service for unsatisfactory conduct or want of capacity anytime during the period; the appointment automatically becomes permanent if no notice of termination is given by the appointing authority before the expiration of the 6-month period. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

32. 2.RENEWAL Subsequent appointment issued upon expiration of casual/contractual personnel of temporary appointment Presupposes no gap in the service 3.PROMOTION Advancement of an employee from one position to another with an increase in duties and responsibilities and usually accompanied by an increase in salary. NATURE OF APPOINTMENT UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

33. 4.TRANSFER Movement of an employee from one department or agency to another to a position which is of equivalent rank, level or salary without break in the service involving the issuance of appointment. An employee who seeks transfer shall secure permission from the head of agency; it shall be deemed approved after the lapse of thirty (30) days from the date of notice of effectivity of transfer. NATURE OF APPOINTMENT UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

34. NATURE OF APPOINTMENT 5.REEMPLOYMENT Reappointment of a person previously appointed to a position but was separated on account of resignation, reorganization It presupposes gap in the service 6.REAPPOINTMENT Change of status from Temporary to Permanent – appointment issued to temporary employee when he acquires the appropriate eligibility or becomes fully qualified It presupposes no gap in the service UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

35. 7.REINSTATEMENT Issuance of appointment to a person previously appointed to a career position but through no delinquency or misconduct of his own has been separated or who has been exonerated of administrative charges which specified restoration to his previous position. 8.DEMOTION Movement of an employee from one position to another with reduction in duties, responsibilities, status or rank, which may or may not involve reduction in salary and not disciplinary in nature. If it involves reduction in salary but non-disciplinary, a written consent shall be secured from the demoted employee. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office NATURE OF APPOINTMENT

36. 9. REASSIGNMENT - redeployment from one organizational unit to another within the University without any reduction in rank, status of salary. 10. RECLASSIFICATION - change in the classification of the position as a result of a substantial change in its duties and responsibilities UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office NATURE OF APPOINTMENT

37. 11. ADDITIONAL ASSIGNMENT - Responsibilities assumed in addition to basic assignment e.g. faculty/staff assigned as Program Development Associate to another office, etc. 12.EXTENSION OF SERVICE For an employee beyond compulsory retirement age of 65. UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office NATURE OF APPOINTMENT

38. 13.SEPARATION From the government service may either be voluntary or in voluntary. Voluntary: Resignation Optional Retirement Filing of Certificate of candidacy Abandonment of Office Involuntary: Compulsory retirement Separation for disciplinary reasons Abolition of office or position Reduction of Force Death or disability Expiration of appointment Termination of employment UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office NATURE OF APPOINTMENT

39. TYPES OF EMPLOYMENT RELATIONSHIPS IN THE UNIVERSITY UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

40. TYPES OF EMPLOYMENT RELATIONSHIPS IN THE UNIVERSITY UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

41. TYPES OF EMPLOYMENT RELATIONSHIPS IN THE UNIVERSITY UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

42. TYPES OF EMPLOYMENT RELATIONSHIPS IN THE UNIVERSITY UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

43. TYPES OF EMPLOYMENT RELATIONSHIPS IN THE UNIVERSITY UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office

44. TYPES OF EMPLOYMENT RELATIONSHIPS IN THE UNIVERSITY UNIVERSITY OF THE PHILIPPINES Human Resources Development Office UNIVERSITY OF THE PHILIPPINES Human Resources Development Office