Graduate Admissions Project Collecting and managing applications in Student Center Matt Dumouchel – Manager, Information Systems Teri Hern – Program Coordinator.

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Presentation transcript:

Graduate Admissions Project Collecting and managing applications in Student Center Matt Dumouchel – Manager, Information Systems Teri Hern – Program Coordinator Background and goal Schedule Project Task Force Upcoming workshops

Graduate Admissions Project Background Information Gathering Associate Deans (September 2011) Graduate Assistants (December 2011) Oracle Training (March 2012)

Graduate Admissions Project Background Results Existing OUAC application not meeting needs of community Receiving some documents electronically, others on paper Requires maintenance and use of several supporting systems including references, Laserfiche, PeopleSoft and GradNet No ability to improve upon existing model within OUAC Delays in receiving documents

Graduate Admissions Project Goals Centralize the basic elements of the application process allowing programs to focus on recruitment and evaluation Facilitating improved service models on campus and promoting best practices to benefit the graduate community Improving communication with prospects/applicants by accessing partial application information, Leveraging pre-existing technology available within Student Center Adding convenience for graduate program personnel and admission committees in faculties and departments

Graduate Admissions Project Schedule December 2011 – March 2012: Information Gathering April 2012 – May 2012: Project Approval June 2012 – October 2012: Prototyping within Student Center Upgrade Project November 2012 – October 2013: Development of Admissions System October 2013: New Admissions System Online

Graduate Admissions Project Project Task Force Looking for representatives to be attached to the project as testers Work would begin in January 2013 Would not be more than a few hours a month If you are interested in helping in this project please speak with Matt or Teri

Graduate Admissions Project Workshops Wednesday, July 18, 10am to noon – UCC 56A Wednesday, August 29, 10am to noon – UCC 56A

Questions?