Paragraph Formatting Lesson 4

Skills Matrix SKILL #MATRIX SKILL 2.1.4Format paragraphs 2.1.5Set and clear tabs 4.2.1Create tables and lists

Software Orientation INDENTS AND SPACING TAB IN PARAGRAPH DIALOG BOX Make changes to  Alignment  Indentation  Paragraph spacing

Manually Formatting Paragraphs SET INDENTS Used to set paragraphs off from other text  First-line indents  Hanging indents  Negative indents

Manually Formatting Paragraphs (continued) SET INDENTS Set indents using the Paragraph dialog box  Position insertion point in paragraph  Home tab, Paragraph group, dialog box launcher  Indents and Spacing tab

Manually Formatting Paragraphs (continued) SET INDENTS Set indents using Paragraph group of Page Layout tab  Position insertion point in paragraph  Page Layout tab, Paragraph group  Left or Right Indent box

Manually Formatting Paragraphs (continued) SET INDENTS Set indents using the ruler  Position insertion point in paragraph  Drag left or right indentation markers on ruler

Manually Formatting Paragraphs (continued) SET INDENTS Indent first line of paragraph  Position insertion point in front of first line  Press Tab key

Manually Formatting Paragraphs (continued) SET INDENTS Indent entire paragraph  Position insertion point in any line other than the first line  Press Tab key

CHANGE ALIGNMENT Horizontal position of text between the margins  Left-aligned  Centered  Right-aligned  Justified Manually Formatting Paragraphs (continued)

CHANGE ALIGNMENT Change alignment using Paragraph dialog box  Place insertion point in paragraph  Home tab, Paragraph group, dialog box launcher  Indents and Spacing tab Manually Formatting Paragraphs (continued)

CHANGE ALIGNMENT Change alignment using Paragraph group of Home tab  Place insertion point in paragraph  Home Tab, Paragraph Group, Alignment button Manually Formatting Paragraphs (continued)

SET LINE SPACING WITHIN A PARAGRAPH Amount of space between lines in paragraph Single-spaced by default Manually Formatting Paragraphs (continued)

SET LINE SPACING WITHIN A PARAGRAPH Use Spacing button  Place insertion point in paragraph  Home tab, Paragraph group, Line Spacing button  Choose spacing option Manually Formatting Paragraphs (continued)

SET LINE SPACING WITHIN A PARAGRAPH Use Indents and Spacing tab  Place insertion point in paragraph  Home tab, Paragraph group, dialog box launcher  Choose spacing option Manually Formatting Paragraphs (continued)

SET SPACING AROUND A PARAGRAPH Space before or after paragraph Slightly more than single-spaced by default Manually Formatting Paragraphs (continued)

SET SPACING AROUND A PARAGRAPH Use Indents and Spacing tab  Place insertion point in paragraph  Home tab, Paragraph group, dialog box launcher  Choose spacing option Manually Formatting Paragraphs (continued)

SET SPACING AROUND A PARAGRAPH Use Line Spacing buttons  Place insertion point in paragraph  Home tab, Paragraph group  Choose spacing option Manually Formatting Paragraphs (continued)

CREATE A NUMBERED LIST Create numbered list as you key Add numbers to existing lines of text Manually Formatting Paragraphs (continued)

CREATE A NUMBERED LIST Create numbered list as you key  Home tab, Paragraph group, Numbering button  Key text, press Enter Manually Formatting Paragraphs (continued)

CREATE A NUMBERED LIST Add numbers to existing lines of text  Select lines of text  Home tab, Paragraph group, Numbering button Manually Formatting Paragraphs (continued)

CREATE A BULLETED LIST Manually Formatting Paragraphs (continued) Create bulleted list as you key Add bullets to existing lines of text

CREATE A BULLETED LIST Manually Formatting Paragraphs (continued) Create bulleted list as you key  Home tab, Paragraph group, Bullets button  Key text, press Enter

CREATE A BULLETED LIST Manually Formatting Paragraphs (continued) Add bullets to existing lines of text  Select lines of text  Home tab, Paragraph group, Bullets button

SHADE A PARAGRAPH Color background of selected text or paragraph  Theme Colors  Standard Colors  No Color Manually Formatting Paragraphs (continued)

SHADE A PARAGRAPH Color background of selected text or paragraph  Click More Colors Choose additional standard colors Create custom colors Manually Formatting Paragraphs (continued)

SHADE A PARAGRAPH Standard colors Manually Formatting Paragraphs (continued)

SHADE A PARAGRAPH Custom colors Manually Formatting Paragraphs (continued)

SHADE A PARAGRAPH Add previously chosen color  Click Shading button Manually Formatting Paragraphs (continued) Add new color  Click arrow next to Shading button

PLACE A BORDER AROUND A PARAGRAPH Adds interest and emphasis to paragraph Variety of styles, colors, and widths Manually Formatting Paragraphs (continued)

PLACE A BORDER AROUND A PARAGRAPH Select paragraph Home tab, Paragraph group, Borders and Shading button Previously used border added Manually Formatting Paragraphs (continued)

PLACE A BORDER AROUND A PARAGRAPH Select paragraph Home tab, Paragraph group, arrow next to Borders and Shading button Select border style Manually Formatting Paragraphs (continued)

Software Orientation TAB DIALOG BOX Set tabs quickly from ruler Set precise tabs from Tabs dialog box

Setting Tabs SET TABS ON THE RULER Set tabs quickly  Left tab  Centered tab  Right tab

Setting Tabs (continued) SET TABS ON THE RULER Set tabs quickly  Decimal tab  Bar tab

Setting Tabs (continued) SET TABS ON THE RULER Ensure horizontal ruler is visible  View tab, Show/Hide group  Click to select Ruler

Setting Tabs (continued) SET TABS ON THE RULER  Click tab selector to choose tab type  Click ruler to place tab

USE THE TABS DIALOG BOX Set tabs at precise locations Clear all tabs Set tab leaders Setting Tabs (continued)

USE THE TABS DIALOG BOX Home tab, Paragraph group, dialog box launcher Click Tabs button OR Double-click any tab stop on ruler Setting Tabs (continued)

Key tab stop position Setting Tabs (continued) Choose alignment USE THE TABS DIALOG BOX

Select leader option Setting Tabs (continued) Set tab(s) USE THE TABS DIALOG BOX

DISPLAY NON-PRINTING CHARACTERS Formatting symbols normally hidden from view Paragraph marks, hard returns, tab indents, etc. Setting Tabs (continued)

DISPLAY NON-PRINTING CHARACTERS Home tab, Paragraph group Click Show/Hide Paragraph button  Characters are displayed Click Show/Hide Paragraph button again  Characters are hidden Setting Tabs (continued)

CLEAR TABS Clear individual tabs quickly from ruler  Drag tab stop off of ruler  Clear one or more tabs using Tabs dialog box Setting Tabs (continued)

CLEAR TABS Setting Tabs (continued) Clear individual tab  Select tab  Press Clear button Clear all tabs  Press Clear All button

Clearing Formats from a Paragraph CLEAR PARAGRAPH FORMATS Clear formats from entire paragraph  Select paragraph(s)  Home tab, Styles group, More button  Clear Formatting option

Clearing Formats from a Paragraph (continued) CLEAR PARAGRAPH FORMATS  Select paragraph(s)  Home tab, Font group  Clear Formatting button

YOU LEARNED HOW TO: Set indents Change alignment Set line spacing within a paragraph Summary

YOU LEARNED HOW TO: Set spacing around a paragraph Create a numbered list Create a bulleted list Summary (continued)

YOU LEARNED HOW TO: Shade a paragraph Place a border around a paragraph Set tabs on the ruler Summary (continued)

YOU LEARNED HOW TO: Use the Tabs dialog box Display non-printing characters Clear tabs Clear paragraph formats Summary (continued)