ETD 2005 BDTD – The Brazilian National ETD Project

ETD 2005 Ana Pavani Sueli Maffia PUC-Rio IBICT Rio de Janeiro BrasíliaBrazil

BDTD Biblioteca Digital de Teses e Dissertações

Between 1995 and 2000 – PUC-Rio, UFSC and USP started and consolidated ETD projects:  They worked independently – no coordination and no cooperation  They belong to different organizations – the first is private, the second belongs to the Federal Gov’t and the third to the Gov’t of the State of São Paulo  They are located in the SO and SE regions of the country (most developed and responsible for the highest percentage of the GNP)

IBICT – Instituto Brasileiro de Informação em Ciência e Tecnologia:  Belongs to the Ministry of Science & Technology  Is the legal deposit of T&D of Brazilians who go abroad for graduate work funded by federal agencies  Hosts the database of referential records of Brazilian T&Ds (over 140 K)

In January 2001 – IBICT took the leadership to start a national project funded by the Ministry of Science & Technology:  Motivation: increase presence of Brazil’s scholarly publication on the Internet  Goal: build na integrated digital library of ETDs

Objectives:  Promote local ETD-DL (universities)  Develop and distribute a toolkit and training  Develop national ETD metadata standard  Maintain compatibility with international standards and practices

Objectives:  Develop a system architecture compatible with Open Archives Initiative (OAI)  Integrate national and international ETD initiatives

Other founding institutions:  The 3 universities with ETD projects  BIREME (PAHO’s & WHO’s library for Latin America and the Caribbean)  Federal agencies related to higher education

Activities & results:  MTD-Br – national metadata standard for ETDs to  Allow a union catalog to be created  Be compatible with ETD-ms  Yield information on ETDs, funding, geography, areas of knowledge, etc.  TEDE – an open and free SW solution to publish ETDs (based on the VT model of student participation)

 Implementation of the OAI-PMH with the 3 original universities  Training sessions and support to institutions all over the country to start ETD projects  Co-sponsorship (with UNESCO) of an online tutorial to train teams for ETD projects – versions in Portuguese and in Spanish  TEDE # 2 – an open and free SW solution to be used by librairies (difficulties in accepting student participation!!)

Problems, solutions & challenges:  General: a national project is a real challenge in a country that has sharp differences in human development (as defined by the UNDP) The solution to this problem is a not in the scope of the BDTD project

Problems, solutions & challenges:  Change of culture in some institutions:  Some institutions did not believe that ETDs are important  Others thought they were ‘for developed countries’ Solution: intensive training program that started in 2001 – co-sponsored by IBICT, UNESCO and universities

Problems, solutions & challenges:  Existence of MARC records (for traditional T&Ds) and metadata records (for ETDs) 1 st solution: use one database for both – did not work due to the difference in contents of the records 2 nd solution: keep to separate databases and allow federated search

Problems, solutions & challenges:  Quality of metadata records when originated in OPACS – no titles, keywords and abstracts in foreign languages; no uniform assignment of fields to T&Ds specific info Solution: technical support is given to institutions that want to implement MTD-Br in addition to traditional MARC records; institutions that do comply to MTD-Br will not participate in the project

Problems, solutions & challenges:  Some OPACs (local products) do not have OAI-PMH dataprovider functions Solution: technical support is given to institutions that want to implement TEDE /TEDE #2 in addition to their OPACs

Problems, solutions & challenges:  Lack of motivation to keep the ETD projects running after a few months Solution: work with the highest institutional level possible to assure that the ETD project is institutional

Problems, solutions & challenges:  Lack of motivation of faculty to e-publishing of documents Solution: offer access statistics to show how visible works are – this has been very successful in PUC-Rio Solution # 2 (after Steve’s presentation early in the morning) : refer to citations (will be addressed when I get back to Brazil)

Problems, solutions & challenges:  Institutions that do not require ETDs Solution: work with funding agencies to modify contracts to require ETDs as a condition to give scholarships

BDTD Current status

ETDmetadatarepository Other Harvesters Other HarvestersMTD-BrOAI-PMHMTD-BrOAI-PMH Data Providers Etd-msDCEtd-msDC Harvester IBICT

BDTD member institutions & numbers of ETDs – Sep 27, 2005

BDTD member institutions & Brazilian geography – Sep 27, 2005

Union catalog – BDTD records

Thank you! Muito obrigada! Slide 21: Thank you, Sílvia Southwick!!