1. Bibliothèque de l’Université LavalFaculté des études supérieures Guy Teasdale Access 2003 Vancouver - October 4, 2003

2. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 2 ToC Introduction – Brief History Simple workflow What is in place ? Training What’s left to do Statistics

3. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 3 A Simple Workflow 1. Mandatory Online Training 2. File Transfer Options 3. Electronic Publishing (Internet and CD Rom) 4. Archiving : National Library of Canada or Université Laval ?

4. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 4 Document Model – Ms Word : Style Sheet and TemplateStyle Sheet and Template – (simpler version)simpler version – Latex : Style developped but the conversion to XML still to come – Open Office ? In House Assistance – During the writing period and the submission What is in place ?

5. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 5

6. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 6 How does it work ? Development of Online Training Electronic and paper version (for initial submission) Electronic only (for final submission) Student responsibility for special features After the initial submission : verification of styles and formats while its content is being reviewed Three conditions : training, conformity with style sheets, validation through our tests

7. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 7 Familiarize graduate student with electronic publishing “Information literate students” Students as “agents of change” Concern : Copyright Protection, plagiarism, edition – 2 levels of dissemination (campus, no restriction) – PDF encryption (Student’s Choice) – Copyright mention on each HTML file Pedagogical Perspectives

8. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 8 Technical choices Chosen formats – XML + conversion to XHTML Online Browsing format (Strong Hyperlinking enrichment kept from the Word files) DTD XHTML 1.0 Transitional UTF-8 Encoding – PDF As a printing format – XML for the metadata We are using DOCBOOK DTD waiting for an etd standard

9. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 9 Directory structure  2003 –  98765  98765.pdf  98765.html  98765-Chapitre1.html […]  Images –  9876502.jpg […]  meta –  2003 –  98765.xml We are harvested in BC ! (Public Knowledge Project) and by the NDLTD Union CataloguePublic Knowledge ProjectNDLTD Union Catalogue OAI Harvested

10. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 10 3 Web sites www.theses.ulaval.ca OR www.memoires.ulaval.ca www.theses.ulaval.ca – Search Engine (Inktomi) – Index pdf Full Text basic search and the – XML record (ETDMS for the advanced search) www.webct.ulaval.ca – Online Training (each graduate student receive ID/passWord) – Where we find the MS WORD Style templates http://www.ulaval.ca/fes/mte/ – Administrative information from the Faculty about ETD – File Transfer – Copyright info

11. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 11 What’s left to do Cataloguing – Metadata management – DC to Marc for the OPAC Mandatory in 3 Years Towards electronic deposit Relation with UMI Cooperation with NLC Impact of Open Archives Initiative – From directory harvesting to Database harvesting (OAICAT – MySql interface)

12. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 12 Percentage of « online only » graduates versus « paper » graduates

13. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 13 Web CT Training Statistics Since jan 2003 : 1 000 participants (with a potential of 5 000) to the online training – cost effective In Sept 2003: 220 Word and 163 Latex “visitors” – 70% returning

14. Laval ETD Project Access 2003 - Vancouver, Oct 4, 2003 14 CONCLUSION Too soon to draw any conclusion Clear winners: – The student – The Faculty of Graduate Studies – The Library