Department of Education Division of Program Support Bureau of Nutrition Programs and Services Cheri White, Administrator Kathryn GM Hodges, Program Specialist IV Patrick ________, Attorney General’s Office

 Maintain contract documents  Retain signature authority on all aspects of FS operation  Monitor meal service to assure compliance  Review monthly invoices for allowable costs  Review monthly invoices for discounts, rebates, credits  Approve a la carte items  Monitor USDA Commodity foods  Monitor inventory  Maintain health inspections for on-site facilities

 Monitor health inspections for off- site facilities  Review promotion activities for student participation  Create/maintain/ participate in advisory committee  Verify FSMC criminal record checks  Review annual breakout of costs  Assure that FSMC is adhering to new meal pattern and requirements  Monitor food purchases  Process renewal option before existing contract document expires

 Establish all meal prices  Retain responsibility for parent income eligibility application determinations  Ensure FS operation is in conformance with SFAs Agreement with the State Agency  Retain control of FS account and overall financial responsibility  Provide detailed specifications for each food component

Assure that all discounts, rebates, credits earned by the FSMC on purchases made on the behalf of the SAU are returned to the SAU’s non- profit food service account.

 Request for Proposal (RFP)  Competitive Negotiation  Invitation to Bid (ITB)  Competitive Sealed Bids

 Method generally used  Vendors submit a complete proposal, following RFP guidance  Each proposal will be evaluated by a committee against identified criteria with assigned weights, such as budget, experience, financial condition, personnel management, etc.

 Vendors bid on exact specifications established by SAU  Vendors provide their best price, via a concealed bid process  SAUs will open all sealed bids at the same meeting and choose the vendor with the lowest bid  No other evaluation of the bid will be made.

 Procurement procedures must NOT restrict or eliminate competition. Examples of restrictions include: o Unreasonable restrictions o Noncompetitive Practices o Conflicts of Interest o Inappropriate Practices o Insufficient Time o Geographic Preferences

In Newspapers On Website Send Notice to Contractors currently in State

RFP/ITB Advertisement (where posted/where sent) List of Vendors who Responded All proposals/bids submitted by vendors Scoring Information Justification for Chosen Vendor Final Contract Document and Attachments Subsequent Renewal Documents

 Each contract is good for only one year, with up to four one-year renewal options  Each renewal option must be approved by the State Agency BEFORE the current contract/renewal expires  The State Agency must review the contract document, or renewals, BEFORE they are signed by the contracting parties