Senior Service America, Inc. (SSAI) Bidders’ Webinar – Jefferson County, Alabama  We will start in 5 minutes.  Please dial in by following the instructions (to see those instructions again click the audio icon)

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Senior Service America, Inc. (SSAI) Bidders’ Webinar Request for Proposals (RFP) Jefferson County, AL Monday, April 27, :00 p.m. EDT

Webinar details  Today’s Presenter: Chris Garland, National SCSEP Director  Webinar Length 1 hour from 2:00 - 3:00 p.m. Eastern Daylight Time We may finish early if not all time is needed We may finish early if not all time is needed  Who is on call today?

Resource for this Webinar  Have a copy of the Alabama RFP with you when participating in this webinar

RFP Overview I. Introduction II. Request for Proposal III. Roles and Responsibilities IV. Funding V. Target Population VI. SSAI SCSEP Performance Measures VII. Eligibility and Minimum Qualifications for Responding Organizations VIII. Content of the Response Package IX. Submission of Proposal in Response to RFP X. Evaluation Criteria and Selection Process XI. Notice of Award XII. Bidders’ Webinar XIII. List of Attachments XIV. Additional Documents to Review

Closing Date for Submissions Friday, May 15, 2015, 4:00 p.m. EDT

Total Estimated Funding of Subgrant:  $601,514 from July 1, 2015 – June 30, 2016 There will be the opportunities for renewal following June 30, 2016 contingent upon the availability of federal funds.

 Senior Service America Inc. 47 year old 501(c)(3) national nonprofit 47 year old 501(c)(3) national nonprofit 3 rd largest Senior Community Service Employment Program (SCSEP) National Grantee 3 rd largest Senior Community Service Employment Program (SCSEP) National Grantee Headquartered in Silver Spring, MD Headquartered in Silver Spring, MD Work with a national network of 81 subgrantees organizations to operate SCSEP in 16 states Work with a national network of 81 subgrantees organizations to operate SCSEP in 16 states I. Introduction

I. Introduction (cont’d) ALABAMA Senior Service America, Inc. is the largest SCSEP national grantee in Alabama Senior Service America, Inc. is the largest SCSEP national grantee in Alabama SSAI has served various parts of Alabama since 1972 SSAI has served various parts of Alabama since 1972 Currently, SSAI partners with ten (10) organizations in the state Currently, SSAI partners with ten (10) organizations in the state The Jefferson County Commission is SSAI’s current subgrantee that serves Jefferson County The Jefferson County Commission is SSAI’s current subgrantee that serves Jefferson County

II. Request for Proposal (RFP)  SSAI is seeking a qualified organization to administer SCSEP SCSEP is Title V of the Older Americans Act SCSEP is Title V of the Older Americans Act Only federally-sponsored employment and training program targeted specifically to low-income older individuals who want to enter or re-enter the workforce Only federally-sponsored employment and training program targeted specifically to low-income older individuals who want to enter or re-enter the workforce Multiple missions include promoting useful opportunities in community service job training and moving SCSEP participants to unsubsidized employment, where appropriate Multiple missions include promoting useful opportunities in community service job training and moving SCSEP participants to unsubsidized employment, where appropriate

II. RFP (cont’d)  SCSEP participants… Are eligible individuals 55 or older, unemployed, have participated on SCSEP for less than four years, and earn less than 125% of Federal Poverty Guidelines who want or need to re-enter the workforce Are eligible individuals 55 or older, unemployed, have participated on SCSEP for less than four years, and earn less than 125% of Federal Poverty Guidelines who want or need to re-enter the workforce Paid federal, state or local minimum wage (whichever is higher) Paid federal, state or local minimum wage (whichever is higher) For work experience at “host agencies” – 501 (c)(3) nonprofit or government training sites For work experience at “host agencies” – 501 (c)(3) nonprofit or government training sites Typically 20 hours per week Typically 20 hours per week

III. Roles and Responsibilities  Subgrantee Employ a full-time project director for every 60 modified authorized positions and other personnel necessary for programmatic and financial administration and supervision of SCSEP; this subgrant has 72 modified positions Employ a full-time project director for every 60 modified authorized positions and other personnel necessary for programmatic and financial administration and supervision of SCSEP; this subgrant has 72 modified positions Recruit and enroll eligible applicants Recruit and enroll eligible applicants Select appropriate host agencies Select appropriate host agencies Promote necessary linkages and partnerships Promote necessary linkages and partnerships Comply with SCSEP regulations and policies Comply with SCSEP regulations and policies Utilize case management method Utilize case management method Meet performance goals outlined in Sponsor Agreement Meet performance goals outlined in Sponsor Agreement

III. Roles & Responsibilities (cont’d)  SSAI Provides training, guidance, coaching on all aspects of program and financial administration, performance, data collection and SCSEP regulations and policy Provides training, guidance, coaching on all aspects of program and financial administration, performance, data collection and SCSEP regulations and policy Provides technical assistance on SSAI’s person- centered approach to IEPs, community service assignments and unsubsidized placement Provides technical assistance on SSAI’s person- centered approach to IEPs, community service assignments and unsubsidized placement Conducts regular compliance and fiscal monitoring Conducts regular compliance and fiscal monitoring

IV. Funding  Each subgrant budget has four budget categories: 1. Participant Wages and Fringe Benefits 2. Administrative Costs (Adm) 3. Other Program Costs (OPC) 4. Nonfederal Share of Costs/Nonfederal Match

Subgrant Budget The subgrant award is for twelve (12) months from July 1, 2015 – June 30, Jefferson County, AL 12 Months July 1, 2015 – June 30, authorized positions/slots PWFB $ 527,169 OPC $ 24,403 ADM $ 49,942 Total Federal $ 601,514 Non-Federal $ 78,037 Total $ 679,551

V. Target Population  Eligible participant  Priority of Service for Individuals with Multiple Barriers to Employment  Individual Employment Plans (IEP)  Unsubsidized Employment  Community Service Work-Based Training

V. Target Population (cont’d)  Host Agencies  Maintenance of Effort  Other Permissible Training  Coordination with American Job Centers, State and Local WIBS, AAA and other SCSEP providers

VI. SSAI SCSEP Performance Measures Measures while participant is on SCSEP 1. Service level or number of eligible individuals served 2. Community Service Hours 3. Most-in-Need (MIN)

VI. Performance Measures (cont’d) Measures after participant exits – WIA Common Measures 1. Entered Employment 2. Retention 3. Average Earnings * SSAI unsubsidized placement goal *Spend 100% of subgrant funds by June 30th of each year

VI. Performance Measures (cont’d) Additional Indicators – set by Secretary of Labor 1. Retention in Unsubsidized Employment For One Year 2. Satisfaction Level of Participants, Employers and Host Agencies 3. Volunteer Work Indicator

VII. Eligibility and Qualifications of Bidders  Any 501(c)(3) non-profit agency  Any government agency That…  Meet the goals, standards and policies of SSAI for providing SCSEP, as described in this RFP   SSAI discourages eligible bidders from applying that intend to subcontract this SCSEP subgrant to another agency

VIII. Content of Response Package  Attachment A – Application Face Sheet  Attachment B – Complete Narrative Responses  Attachment C – Minimum of 2 letters of support from partner organizations  Pg. 18 of RFP - #7 – attachments requested

IX. Submission Instructions  All requested documents transmitted electronically MS Word or Adobe PDF or combination MS Word or Adobe PDF or combination Do not send Zip files Do not send Zip files  address:  No later than 4:00 p.m. EDT on Friday, May 15th  SSAI will you acknowledging receipt of application

X. Evaluation Criteria Proposals will be evaluated based on the following criteria: a. Organizational Capacity – 25 points b. Program Design and Approach – 40 points c. Administrative and Fiscal Qualifications – 35 points  Applicants must score a minimum of 70 points to be considered for funding.  Review committee will be comprised of SSAI staff.  SSAI reserves the right to seek additional information from Applicants, potentially including site visits or agency interviews.

XI. Notice of Award  SSAI will announce the award(s) no later than Wednesday, May 27, 2015  SSAI will notify all applicants of decision by  SSAI will facilitate transition activities of SCSEP from May 27 – June 30, 2015

XII. Bidders’ Webinar, Questions & Technical Assistance  Today  Today  Anyone else join?  Q&A Review questions received to date Review questions received to date Take any new questions from attendees on today’s webinar Take any new questions from attendees on today’s webinar  We will post recording, FAQ, and PPT slides by Friday, May 1, 2015 (if webinar recording successful)

XIII. Attachments  Attachment A – Application Face Sheet and Checklist Display Display  Attachment B – Narrative Response Display Display

XIV. Additional Documents to Review  2010 SCSEP Final Regulations  2006 Older Americans Act Amendments  2015 Federal Poverty Guidelines TEGL No  Revised Income Inclusions and Exclusions TEGL 12-06

Key Dates/Timeline  RFPs Issued: April 15, 2015  Bidders’ Webinar: April 27, 2015  Last Day to Submit RFP Questions: May 12, 2015  Proposals Submission Deadline: May 15, 2015  Grant(s) Announcement(s): By May 27, 2015  Transition Activities: May 27 – June 30, 2015  Initiation of Services: July 1, 2015

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Thank you for attending today’s bidders’ webinar.