1. Senior Service America, Inc. (SSAI) Bidders’ Webinar – Minnesota RFP
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4. Senior Service America, Inc. (SSAI) Request for Proposals (RFP)
Bidders’ Webinar
Request for Proposals (RFP)
Aiken, Carlton, Chisago, Dakota, Dodge, Fillmore, Freeborn, Goodhue, Houston, Isanti, Kanabec, Le Sueur, McLeod, Meeker, Mille Lacs, Mower, Olmstead, Pine, Ramsey, Rice, Sherburne, Sibley, Steele, Wabasha, Waseca, Washington, Winona and Wright Counties
Tuesday, August 22, 2017
3:00 p.m. EDT

5. Who is on call today? Webinar details
Today’s Presenter: Chris Garland, National SCSEP Director
Webinar Length 1 hour
We may finish early if not all time is needed
Who is on call today?

6. Resource for this Webinar
Have a copy of the Minnesota RFP with you when participating in this webinar

7. RFP Overview Introduction Request for Proposal
Roles and Responsibilities
Funding
Target Population
SSAI SCSEP Performance Measures
Eligibility and Minimum Qualifications for Responding Organizations
Content of the Response Package
Submission of Proposal in Response to RFP
Evaluation Criteria and Selection Process
Notice of Award
Bidders’ Webinar
List of Attachments
Additional Documents to Review

8. Closing Date for Submissions
Friday, September 1, 2017, 5:00 p.m. EDT

9. Total Estimated Funding of Subgrant:
$1,842,901 from Oct. 1, 2017 – June 30, 2018
There will be the opportunities for renewal following June 30, 2018 contingent upon the availability of federal funds.

10. I. Introduction Senior Service America Inc.
49 year old 501(c)(3) national nonprofit
2nd largest Senior Community Service Employment Program (SCSEP) National Grantee
Headquartered in Silver Spring, MD
Work with a national network of 65 subgrantees organizations to operate SCSEP in 13 states

11. I. Introduction (cont’d)
Minnesota
Senior Service America, Inc. is the largest SCSEP national grantee in Minnesota
SSAI has served various parts of Minnesota since 1968
Currently, SSAI partners with six (6) organizations in the state
Central Minnesota Jobs & Training Services and National Indianan Council for the Aging (NICOA) are SSAI’s current subgrantees serving Aiken, Carlton, Chisago, Dakota, Dodge, Fillmore, Freeborn, Goodhue, Houston, Isanti, Kanabec, Le Sueur, McLeod, Meeker, Mille Lacs, Mower, Olmstead, Pine, Ramsey, Rice, Sherburne, Sibley, Steele, Wabasha, Waseca, Washington, Winona and Wright Counties, respectively

12. An eligible applicant can bid to serve only one county or any combination of the these 28 counties.
An applicant that applies to serve more than one county can submit one collective application response.
Depending on responses, SSAI may award multiple subgrants.

13. List of Modified Authorized Positions per County
To determine the amount of funding per slot, please take the total number of modified authorized positions per county (229) and divide that into the total federal funding found on page 7 of the RFP ($1,842,901)
Amount per slot = $8,048

14. To figure out a budget if you are bidding on less than all 28 counties
Multiply, $8,048 by the number of modified authorized positions per county
Example: Aitkin County
5 modified authorized positions x $8,048 = $40,240

15. List of Modified Authorized Positions per County
State
County
Authorized Positions
Modified Authorized Slots MN
Aitkin 7 5
Carlton
Chisago
Dakota 26 20
Dodge 3 2
Fillmore 6
Freeborn 8
Goodhue
Houston 4
Isanti
Kanabec
Le Sueur
McLeod
Meeker
Mille Lacs
Mower 10
Olmsted
Pine 9
Ramsey 99 75
Rice
Sherburne
Sibley
Steele
Wabasha
Waseca
Washington 15 11
Winona
Wright
Totals
300
229

16. II. Request for Proposal (RFP)
SSAI is seeking a qualified organization(s) to administer SCSEP
SCSEP is Title V of the Older Americans Act
Only federally-sponsored employment and training program targeted specifically to low-income older individuals who want to enter or re-enter the workforce
Multiple missions include promoting useful opportunities in community service job training and moving SCSEP participants to unsubsidized employment, where appropriate

17. II. RFP (cont’d) SCSEP participants…
Are eligible individuals 55 or older, unemployed, have participated on SCSEP for less than four years, and earn less than 125% of Federal Poverty Guidelines who want or need to re-enter the workforce
Paid federal, state or local minimum wage (whichever is higher)
For work experience at “host agencies” – 501 (c)(3) nonprofit or government training sites
Typically 20 hours per week

18. III. Roles and Responsibilities
Subgrantee
Employ a full-time project director for every 60 modified authorized positions and other personnel necessary for programmatic and financial administration and supervision of SCSEP (this subgrant has 229 modified authorized positions or 3.8 full-time FTE)
Recruit and enroll eligible applicants
Select appropriate host agencies
Promote necessary linkages and partnerships
Comply with SCSEP regulations and policies
Utilize case management method
Meet performance goals outlined in Sponsor Agreement

19. III. Roles & Responsibilities (cont’d)
SSAI
Provides training, guidance, coaching on all aspects of program and financial administration, performance, data collection and SCSEP regulations and policy
Provides technical assistance on SSAI’s person-centered approach to IEPs, community service assignments and unsubsidized placement
Conducts regular compliance and fiscal monitoring

20. IV. Funding Each subgrant budget has four budget categories:
Participant Wages and Fringe Benefits
Administrative Costs (Adm)
Other Program Costs (OPC)
Nonfederal Share of Costs/Nonfederal Match

21. The subgrant award is for nine (9) months from
Subgrant Budget
The subgrant award is for nine (9) months from
October 1, 2017 – June 30, 2018
Minnesota
9 Months
October 1, 2017 – June 30, 2018
229 modified authorized positions
PWFB
$ 1,647,292
OPC
$ ,144
ADM
$ ,465
Total Federal
$ 1,842,902
Non-Federal
$ 237,513
Total
$ 2,080,414

22. V. Target Population Eligible participant
Priority of Service for Individuals with Multiple Barriers to Employment
Individual Employment Plans (IEP)
Unsubsidized Employment
Community Service Work-Based Training

23. V. Target Population (cont’d)
Host Agencies
Maintenance of Effort
Other Permissible Training
Coordination with American Job Centers, State and Local WDBs, AAAs and other SCSEP providers

24. VI. SSAI SCSEP Performance Measures
Measures while participant is on SCSEP
Service level or number of eligible individuals served
Community Service Hours
Most-in-Need (MIN)

25. VI. Performance Measures (cont’d)
Measures after participant exits –
WIA Common Measures
Entered Employment
Retention
Average Earnings
*SSAI unsubsidized placement goal
*Spend 100% of subgrant funds by June 30th of each year

26. VI. Performance Measures (cont’d)
Additional Indicators –
set by Secretary of Labor
Retention in Unsubsidized Employment For One Year
Satisfaction Level of Participants, Employers and Host Agencies
Volunteer Work Indicator

27. VII. Eligibility and Qualifications of Bidders
Any 501(c)(3) non-profit agency
Any government agency
That…
Meet the goals, standards and policies of SSAI for providing SCSEP, as described in this RFP
SSAI discourages eligible bidders from applying that intend to subcontract this SCSEP subgrant to another agency

28. VIII. Content of Response Package
Attachment A – Application Face Sheet
Attachment B – Complete Narrative Responses
Attachment C – Minimum of 2 letters of support from partner organizations
Pg. 18 of RFP - #7 – attachments requested

29. IX. Submission Instructions
All requested documents transmitted electronically
MS Word or Adobe PDF or combination
Do not send Zip files
address:
No later than 5:00 p.m. EDT on Friday, 9/1
SSAI will you acknowledging receipt of application

30. X. Evaluation Criteria
Proposals will be evaluated based on the following criteria:
Organizational Capacity – 25 points
Program Design and Approach – 40 points
Administrative and Fiscal Qualifications – 35 points
Applicants must score a minimum of 70 points to be considered for funding.
Review committee will be comprised of SSAI staff.
SSAI reserves the right to seek additional information from Applicants, potentially including site visits or agency interviews.

31. XI. Notice of Award
SSAI will announce the award(s) no later than Monday, September 11, 2017
SSAI will notify all applicants of decision by
SSAI will facilitate transition activities of SCSEP in September 2017

32. XII. Bidders’ Webinar, Questions & Technical Assistance
Today 
Anyone else join?
Q&A
Review questions received to date
Take any new questions from attendees on today’s webinar
We will post recording, FAQ, and PPT slides ASAP

33. XIII. Attachments Attachment A – Application Face Sheet and Checklist
Display
Attachment B – Narrative Response

34. XIV. Additional Documents to Review
2010 SCSEP Final Regulations
2010 Older Americans Act Amendments
2017 Federal Poverty Guidelines TEGL No
Revised Income Inclusions and Exclusions TEGL 12-06

35. Key Dates/Timeline RFPs Issued: August 11, 2017
Bidders’ Webinar: August 22, 2017
Last Day to Submit RFP Questions: August 25, 2017
Proposals Submission Deadline: September 1, 2017
Grant(s) Announcement(s): By September 11, 2017
Transition Activities: September 2017
Initiation of Services: October 1, 2017

36. Raise Your Hand or Send Me a Note
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37. Thank you for attending today’s
bidders’ webinar.