POWERPOINT part2

OBJECTIVES  Enter text in the  Outline tab  Format text  Convert text to SmartArt  Insert and modify shapes  Edit and duplicate shapes  Align and group objects  Add slide headers and footers  Use proofing and language tools

ENTERING TEXT IN THE OUTLINE TAB

FORMATTING TEXT Once you have entered and edited the text in your presentation, you can modify the way the text looks to emphasize your message. Important text should be highlighted in some way to distinguish it from other text or objects on the slide.

CONVERTING TEXT TO SMARTAR T A SmartArt graphic is a professional-quality diagram that visually illustrates text. There are eight categories, or types, of SmartArt graphics that incorporate graphics to illustrate text differently.

INSERTING AND MODIFYING SHAPES In PowerPoint you can insert many different types of shapes including lines, geometric figures, arrows, stars, callouts, and banners to enhance your presentation. You can create single shapes or combine several shapes together to make a more complex figure. You can modify many aspects of a shape including its fill color, line color, and line style, as well as add other effects like shadow and 3-D effects. Instead of changing individual attributes, you can apply a Quick Style to a shape. A Quick Style is a set of formatting options, including line style, fill color, and effects.

EDITING AND DUPLICATING SHAPES Once you have created a shape you still have the ability to refine the aspects of the object. PowerPoint allows you to adjust various aspects of shapes to help change the look of them. For example, if you create a shape with an arrowhead but the head of the arrow does not look quite like you want it to look, you can change it. You can also add text to most PowerPoint shapes, and you can move or copy shapes

ALIGNING AND GROUPING OBJECTS After you are finished creating and modifying your objects, you can position them accurately on the slide to achieve the look you want. Using the Align commands in the Arrange group, you can align objects relative to each other by snapping them to a grid of evenly spaced vertical and horizontal lines. The Group command groups objects into one object, which secures their relative position to each other and makes it easy to edit and move them. The Distribute commands found with the Align commands evenly space objects horizontally or vertically relative to each other or the slide.

ADDING SLIDE HEADERS AND FOOTERS Header and footer text, such as a company, school or product name, the slide number, and the date, can give your slides a polished look and make it easier for your audience to follow your presentation. On slides, you can add text to the footer; however, notes or handouts can include both header and footer text. Footer information that you apply to the slides of your presentation is visible in the PowerPoint views and when you print the slides. Notes and handouts header and footer text is visible when you print notes pages, handouts, and the outline

USING PROOFING AND LANGUAGE TOOLS As your work on the presentation file nears completion, you need to review and proofread your slides thoroughly for errors. You can use the spell-checking feature in PowerPoint to check for and correct spelling errors. This feature compares the spelling of all the words in your presentation against the words contained in PowerPoint’s electronic dictionary. You still must proofread your presentation for punctuation, grammar, and word-usage errors because the spell checker recognizes only misspelled and unknown words, not misused words. For example, the spell checker would not identify the word “last” as an error, even if you had intended to type the word “cast.” PowerPoint also includes language tools that translate words or phrases from your default language into another language using the Microsoft Translator.