1 Power Presentations with PowerPoint

2 Group Questions  What is in it for you to improve your skills?  Have you ever presented before?  How did it go?  Any “war” stories?  What is in it for you to improve your skills?  Have you ever presented before?  How did it go?  Any “war” stories?

3 Opening Presentations  Name  Reason for attending  Previous speaking experience  How your toy represents your style  Name  Reason for attending  Previous speaking experience  How your toy represents your style

4 Logistics  Breaks, Start/End Time  Lunch, snacks, beverages  Restrooms  Safety Procedures  Phones and  Beepers, Buzzers, Ringers…  Breaks, Start/End Time  Lunch, snacks, beverages  Restrooms  Safety Procedures  Phones and  Beepers, Buzzers, Ringers…

5 Power Presentations  Developing your content  Managing your anxiety  Working with visual aids  Using PowerPoint  Delivering your best  Developing your content  Managing your anxiety  Working with visual aids  Using PowerPoint  Delivering your best

6 Developing Your Content  Defining your purpose  Analyzing your audience  Gathering your data  Organizing your information  Defining your purpose  Analyzing your audience  Gathering your data  Organizing your information

7 Defining Your Purpose General Purpose = High level goal To: Delivering facts To: Influencing change To: Inspiring feeling or actions To: Explaining General Purpose = High level goal To: Delivering facts To: Influencing change To: Inspiring feeling or actions To: Explaining Inform Persuade Motivate Instruct

8 Defining Your Purpose Specific Purpose To persuade my management team… To inform my work team… To instruct the non-technical sales… To motivate my team… Specific Purpose To persuade my management team… To inform my work team… To instruct the non-technical sales… To motivate my team…

9 Factors of Audience Analysis 1. Needs 2. Knowledge 3. Mindset 4. Demographics 5. Logistics 1. Needs 2. Knowledge 3. Mindset 4. Demographics 5. Logistics

10 Learning Styles Auditory – Listening  Lecture  Reading out loud  Tapes Visual – Seeing  Demonstration  Visual metaphors  Graphics & pictures Kinesthetic – Doing  Touching  Holding  Motions & Gestures Cognitive – Thinking  Pausing  Silence  Rhetorical Questions

11 Types of Data Examples Personal Experience Expert Testimony Personal Testimony Studies Statistics

12 Organizing Your Content  Introduction  Body  Conclusion Use Transitions throughout  Introduction  Body  Conclusion Use Transitions throughout

13 My Job Presentation  2-3 Minutes  Introduction, Body, Conclusion  Tell us about your job Select two delivery goals  2-3 Minutes  Introduction, Body, Conclusion  Tell us about your job Select two delivery goals

14 Managing Your Anxiety  Before  During  After  Rehearsing  Your Strategy  Before  During  After  Rehearsing  Your Strategy

15 Define Your Strategy Read pages  Check tips you use  Circle ideas that may work  Answer questions on page 24 Read pages  Check tips you use  Circle ideas that may work  Answer questions on page 24

16 Visual Aid Tips  Transparencies  Flip Charts  Videos  Handouts and Objects  Transparencies  Flip Charts  Videos  Handouts and Objects

17 Using PowerPoint  Design guidelines  Creating Consistency  Colors, Backgrounds, and Fonts  Graphics and Animation  Beyond the slides  Design guidelines  Creating Consistency  Colors, Backgrounds, and Fonts  Graphics and Animation  Beyond the slides

18 Company Party Options  Have a Banana Split and Sundae Bar  Barbeque  Chips, Salsa, and appetizers  Potluck – bring your own dish  Have a Banana Split and Sundae Bar  Barbeque  Chips, Salsa, and appetizers  Potluck – bring your own dish

19 Company Party Options                

20 YOUR TITLES SHOULD NOT BE IN ALL CAPS AND THEY SHOULD BE LIMITED TO TWO LINES MAX. OOPS! I THINK THAT THIS MAY BE DIFFICULT FOR YOU TO READ AND UNDERSTAND QUICKLY.

21 Titles In Lower Case: Two Lines Max Better!

22 Follow Your Format Guidelines  Follow the 5x5 rule  Exception to 5x5 rule: quotes, mission statements, lines from a policy or other text that should be read word for word. Keep text short as possible and limit to 2-3 sentences.  Allow at least ½ inch margins  Use slide numbers  Create title and final slides (this may be the same slide repeated)  Use bullets and sub-points  Only use one level under bullets  For example, this is the second level And this is the third level – leave this out!  Follow the 5x5 rule  Exception to 5x5 rule: quotes, mission statements, lines from a policy or other text that should be read word for word. Keep text short as possible and limit to 2-3 sentences.  Allow at least ½ inch margins  Use slide numbers  Create title and final slides (this may be the same slide repeated)  Use bullets and sub-points  Only use one level under bullets  For example, this is the second level And this is the third level – leave this out!

23 Follow Your Format Guidelines  Follow the 5x5 rule  Keep ½ inch margins  Insert Slide numbers  Create Title and final slides  Use Bullets and sub-points  Use only one level under bullets Almost…  Follow the 5x5 rule  Keep ½ inch margins  Insert Slide numbers  Create Title and final slides  Use Bullets and sub-points  Use only one level under bullets Almost…

24 Follow Your Format Guidelines  5x5 rule  ½ inch margins  Slide numbers  Title and final slides  Bullets and sub-points  Only one level under bullets  5x5 rule  ½ inch margins  Slide numbers  Title and final slides  Bullets and sub-points  Only one level under bullets

25 Color Guidelines Golden Rule: Use a consistent color scheme throughout your entire presentation.

26 Color Guidelines Golden Rule Use a consistent color scheme throughout your presentation

27 Color Combinations HotCoolWarm Warm + Cool = balanced color scheme Template design: 3 or 4 colors Adapted from Genentech Graphics Dept. 2003

28 The Color Wheel Genentech Graphics Dept. 2003

29 Using Color for Emphasis Lighter Highlights Darker Recedes Genentech Graphics Dept. 2003

30 Choosing Colors for Slides  Background = dark (black, blue)  Text and graphics = light  white, yellow, green, cyan  Red =  Background = dark (black, blue)  Text and graphics = light  white, yellow, green, cyan  Red = Caution, Warning, Flag

31 Choosing Colors for Overheads drop shadows  Use white or light background colors  Use dark or black color text  Use colors that contrast with the background for graphics or drop shadows Choosing Colors for Overheads Genentech Graphics Dept. 2003

32 Use Large Font Size Helvetica 10 Helvetica 12 Helvetica 14 Helvetica 16 Helvetica 18 Helvetica 20 Helvetica 24 Helvetica 28 Helvetica 32 Helvetica 36 Adapted from Genentech Graphics Dept. 2003

33 Select Two Fonts  Times New Roman  Bookman Old Style  Garamond  Optima  Times New Roman  Bookman Old Style  Garamond  Optima  Arial  Verdana  Helvetica  Century Gothic Serif – Feet Sans Serif

34 Use Pictures to Explain Hemodialysis Genentech Graphics Dept. 2003

35 Red Blood Cells Angiogenesis Endothelial Cells Fibroblasts Smooth Muscle Angiogenesis Overview Animate Your Graphics Basement Membrane Adapted from Genentech Graphics Dept. 2003

36 What’s Wrong?

Product Shipments

38 Position = Perception st Qtr2nd Qtr3rd Qtr4th Qtr East West North Fiscal Quarter Section1234 East West North Genentech Graphics Dept. 2003

st Qtr2nd Qtr3rd Qtr4th Qtr East West North Fiscal Quarter Section1234 East West North Position = Perception Genentech Graphics Dept. 2003

40 GAP: ISO 9000:2000 SECTION STATES THAT PERSONNEL PERFORMING WORK AFFECTING PRODUCT QUALITY SHALL BE COMPETENT ON THE BASIS OF APPROPRIATE EDUCATION, TRAINING, SKILLS, AND EXPERIENCE  We do not have working definitions of education.  What do they mean by skills? Are these skills related only to the tasks for manufacturing and design or do they also include soft skills like management ability?  How do we determine what level of skill they need to perform the job?

41 GAP: ISO 9000:2000 SECTION STATES THAT PERSONNEL PERFORMING WORK AFFECTING PRODUCT QUALITY SHALL BE COMPETENT ON THE BASIS OF APPROPRIATE EDUCATION, TRAINING, SKILLS, AND EXPERIENCE  We do not have an agreement with the auditors about what is “competent.”  What do they mean by skills? Are these skills related only to the tasks for manufacturing and design or do they also include soft skills like management ability?  How do we determine what type of training will get them to level of skill they need to perform the job? Title Font Type Colors Line spacing Line breaks Bullets Pictures

42 GAP: Section Personnel performing work affecting product quality shall be competent on the basis of appropriate education, training, skills, and experience.  Understand what the auditors mean by “competent”  What do they mean by skills?  Are these skills related only to the tasks for manufacturing and design or do they also include soft skills like management ability?  What type of training will suffice? Personnel performing work affecting product quality shall be competent on the basis of appropriate education, training, skills, and experience.  Understand what the auditors mean by “competent”  What do they mean by skills?  Are these skills related only to the tasks for manufacturing and design or do they also include soft skills like management ability?  What type of training will suffice? Title Font Colors Line spacing Line breaks Bullets Pictures ISO 9000:2000 Gap Analysis

43 GAP: Section “Personnel performing work affecting product quality shall be competent on the basis of appropriate education, training, skills, and experience.”  Understand “Competent”  Define “Skills”  Determine “Training” “Personnel performing work affecting product quality shall be competent on the basis of appropriate education, training, skills, and experience.”  Understand “Competent”  Define “Skills”  Determine “Training” ISO 9000:2000 Gap Analysis Animate!

44 GAP: Section “Personnel performing work affecting product quality shall be competent on the basis of appropriate education, training, skills, and experience.” ISO 9000:2000 Gap Analysis  Understand “Competent”  Define “Skills”  Determine “Training”

45 Genentech Graphics Group Eric Stoelting (manager)x52773 Allison Brucex55507 Jim Ligosx51045 Janie Peñax53250 David Woodx58352 Eric Stoelting (manager)x52773 Allison Brucex55507 Jim Ligosx51045 Janie Peñax53250 David Woodx58352 Genentech Graphics Dept. 2003

46 Graphics Group Online  Intranet  Departments  Graphics - “Do-it-Yourself” Or - “Tips and Tricks”

47 Welcome Back! While you are waiting, please: 1.Login to your account 2. your presentation 3.Add and test your printer 4.Take 2-3 toys 5.Review your presentation While you are waiting, please: 1.Login to your account 2. your presentation 3.Add and test your printer 4.Take 2-3 toys 5.Review your presentation

48 Key Points to Remember  Developing My Content  Creating PowerPoint Presentations  Using PowerPoint During Presentations  Managing Anxiety  Developing My Content  Creating PowerPoint Presentations  Using PowerPoint During Presentations  Managing Anxiety

49 Consulting Resources  Pg. 16 – Developing Your Content  Pg. 17 – Presentation Overview  Pg. 18 – Presentation Format  Pgs. 34 – 35 Design Guidelines  Pg. 16 – Developing Your Content  Pg. 17 – Presentation Overview  Pg. 18 – Presentation Format  Pgs. 34 – 35 Design Guidelines

50 Day Two Agenda  Presentation Practice  Delivering Your Best  Advanced Presentation Practice  Wrap Up  Presentation Practice  Delivering Your Best  Advanced Presentation Practice  Wrap Up

51 Presentation Formula Goals Video Reflection Goals Practice Success!

52 Presentation Logistics Front Back Side

53 Presentations 1.State goals 2.(Your partner introduces you) 3.We applaud Wildly! 4.Deliver Speech 5.Gather Feedback 6.Watch tape 1.State goals 2.(Your partner introduces you) 3.We applaud Wildly! 4.Deliver Speech 5.Gather Feedback 6.Watch tape

54 Components of Meaning 55% 38% 7%7% Visual Vocal

55 Zones of Delivery Zone 1 Zone 2 Zone 3 Facials & Eyes Stance & Walking Gestures & Posture

56 Vocal Energy  Tone  Inflection  Volume  Pace  Tone  Inflection  Volume  Pace  Pauses  Articulation  Fillers

57 Strengths & Development Areas 1.Key Techniques(pg. 70) 2.Three Strengths(pg. 71) 3.Share with partner 4.Develop plan 1.Key Techniques(pg. 70) 2.Three Strengths(pg. 71) 3.Share with partner 4.Develop plan

58 Power Presentations with PowerPoint Kelli Smith Kelli Smith Thanks for participating in… Dash

59

60 Resource Slides

61 To Your Presentation… 1.Launch Web Browser (on desktop) 2.Type “webmail” in the location field 3.Hit “Return” 4.Enter your UNIX ID and password 5.Select “login” 6.Send to: 1.Launch Web Browser (on desktop) 2.Type “webmail” in the location field 3.Hit “Return” 4.Enter your UNIX ID and password 5.Select “login” 6.Send to:

62 To Install Your Printer… 1.Select “Network Neighborhood” (desktop) 2.Select -… NEED TO COMPLETE FOR EACH CLIENT 1.Select “Network Neighborhood” (desktop) 2.Select -… NEED TO COMPLETE FOR EACH CLIENT