2013 BUDGET UPDATE PRESENTATION OCTOBER 9, 2012 MONROE COUNTY BOARD OF COMMISSIONERS R. LaMar Frederick, Chairman William D. Sisk, Vice-Chairman Michael Bosanac, Director of Administrative Services

OUTLINE OF PRESENTATION Update of what was provided in 9/25/2012 Preliminary Budget to Board of Commissioners 1.WHERE WE STAND TODAY (10/09/2012) on 2013 BUDGET PROJECTIONS 2.WHAT FIGURES, DATA AND OTHER UNKNOWNS ARE YET TO BE INCLUDED IN BUDGET 3.MAJOR CHANGES SINCE LAST UPDATE 4.OUTCOME OF BUDGET MEETINGS WITH DEPARTMENTS/OFFICES 5.FRAMEWORK TO NARROW THE SHORTFALL FOR THE 2013 BUDGET APPROXIMATELY MINUTES

1. WHERE WE STAND TODAY: 2013 & 2014 BUDGETS AS OF 10/09/ REVENUES: $40,575,317 $41,036,080 EXPENDITURES: $41,327,004 $41,328,073 SHORTFALL $751,687 $291,993

2. BUDGET UNKNOWNS HOW TO CLOSE THE SHORTFALL GAP? A.ADDITIONAL COST REDUCTION MEASURES?  BOARD DISCRETION B.OTHER ALTERNATIVES?  BOARD DISCRETION

3. MAJOR CHANGES IN 2013 BUDGET SINCE LAST PRESENTATION 1.ADDED $150,000 OF REVENUE FROM PROPERTY FORECLOSURE FUND 2.INCORPORATED CUSTODIAL DIVISION CHANGES SAVING $71,514. BUDGETED $10,000 OF SAVINGS FOR TETHERING 3.ADJUSTED PROPERTY/LIABILITY RATES TO GF OF $192,374 SAVINGS 4.FINALIZED LAST FRINGE RATES FOR ALL PROGRAMS

MAJOR CHANGES CONTINUED 5.UPDATED CONTRACTUAL DEPUTY SHERIFF REVENUE-$67,011 6.INCORPORATED PERSONNEL COMMITTEE CHANGES W/NO GF COSTS & ANY SAVINGS. GF COSTS WILL ADD TO SHORTFALL BY $62,901 7.RECORDED CONTRA-CONTINGENCY ($196,104) FOR CBA PROVISIONS 8.RECORDED CONTRA-CONTINGENCY ($152,542) FOR ADDITIONAL CBA PROVISIONS

2008 vs BUDGET PIE

2008 vs BUDGET PIE (2)

4. OUTCOMES OF DEPARTMENT BUDGET MEETINGS CONDUCTED BUDGET REVIEW MEETINGS WITH EVERY OFFICE WHO REQUESTED ONE-NOT ALL DID MINOR LINE ITEMS ADJUSTMENTS & MOVED AMOUNTS BETWEEN LINE ITEMS DIFFERENCES IN LINE ITEMS—RELATED MORE TO STAFFING LEVELS FINAL BUDGET ACTION—BD. OF COMMISSIONERS

5. FRAMEWORK TO NARROW SHORTFALL-Efforts to date 1.REVIEWED REVENUES SEVERAL TIMES & ALL REVENUES ARE FINANCE FINAL AMOUNTS 2.REVIEWED ALL EXPENDITURES WITH DEPARTMENTS. FINAL DEPT. REVIEWS DUE IN FINANCE 10/11/12.

FRAMEWORK CONTINUED 3.STAFFING CHANGES YEAR OVER YEAR INCLUDE: REDUCTION OF 2 CUSTODIANS Disability retirement Regular retirement REDUCTION OF 2 DEPUTY SHERIFFS Layoff-School Resource Officer Contract ended by two (2) schools

FRAMEWORK CONTINUED 4. CONTINGENCY ACCOUNT: NEGATIVE BALANCE-FORCES COUNTY TO ACT & ACHIEVE TARGETS 2012 ADOPTED BUDGET $42,550, /9/12 $41,327,004 LESS THAN LAST YEAR$1,223,881

BUDGET ACTION PLAN-Consensus to Close Budget Gap PRELIMINARY SHORTFALL: $751,687 w/10/4 Personnel Cmte. $814,588 REQUIRES BOARD DIRECTION 1.ASSIST STAFF TO DEVELOP FINAL DIRECTION FOR RECOMMENDED BUDGET--TO BE SUBMITTED 10/23/2012

USE OF FUND BALANCE ? RESERVES AT 12/31/11: GENERAL FUND: UNRESERVED/UNDESIGNATED $5,772,828 BUDGET STABILIZATION $3,033,655 TOTAL RESERVES $8,806,483

CALENDAR OF UPCOMING DATES OCTOBER 9FULL BOARD ACTS ON PERSONNEL CMTE. ACTION OCTOBER 23PRESENT REVISED BUDGET TO FINANCE COMMITTEE AS RECOMMENDED BUDGET NOVEMBER 1TRANSMIT NOTICE OF AD FOR BUDGET PUBLIC HEARING NOVEMBER 13PUBLIC HEARING/ADOPTION OF BUDGET