National Extension and Research Conference (NERAOC) Madison, WI May 16, 2010 Session 39

AMB Update CAROL A. LANGGUTH Branch Chief PATRICIA MYERS Team Leader Awards Management Branch Office of Extramural Programs National Institute of Food and Agriculture

CAROL LANGGUTH Branch Chief Phone: SUSAN BOWMAN Section Leader, Section I Phone: ADRIENE WOODIN Section Leader, Section II Phone: LASHAWN POWELL Secretary Phone: ROCHELLE MCCREA Team Leader, Team 1 Phone: DUANE ALPHS Team Leader, Team 2 Phone: MYKLE LYONS Examiner Phone: CHARLES HUNGERFORD Specialist Phone: EUGENIA SPOHRER Specialist Phone: BARBARA DODSON## Specialist Phone: BRUCE MERTZ Team Leader, Team 1 Phone: SONDRA WATKINS Team Leader, Team 2 Phone: THOMAS MASON Specialist Phone: JANET SCHMIDT** Specialist Phone: SHYNIKA LOFTEN Specialist Phone: ALICIA SIMON Specialist Phone: TOWANA DESHAZO Specialist Phone: SHIRLEY SMITH Specialist Phone: KENDRA ARRINGTON** Specialist Phone: vacant Student Phone: GAIL MARTIN Specialist Phone: AWARDS MANAGEMENT BRANCH Fax ** Schools ## Facilities Revised: 05/11/2010 Fax Branch Main Number: TAMICA DOY Admin. Assistant Phone: RONALD DUNMORE Admin Assistant Phone: CRYSTAL CATLETT Examiner Phone: JOSE BERNA Specialist Phone: ADAM ANDERSON Specialist Phone: TRACEY ROY Specialist Phone: JEFF JACOBS## Specialist Phone: DARLENE BROWN## Specialist Phone: EULA JORDAN Liaison Phone: STEPHANIE BRYANT Examiner Phone: LINDA TOPPIN Admin. Assistant Phone: VACANT Specialist Phone: KRISTIN ABERNATHY Examiner Phone: Admin Assistant Phone: BRENDA BARNETT Sr. Budget & Fiscal Specialist Phone: ARNITA CROSS Staff Accountant Phone: JILLIAN WORTHEN Student Aide Phone: TAM-THAO NGUYEN Budget and Accounting Tech Phone: PATRICIA MYERS Team Leader Phone: Vacant Team Leader Phone: Vacant Section Leader Phone: Vacant Specialist Phone: Vacant Specialist Phone: Formula Grants Section

National Institute of Food and Agriculture 7 CFR 3430 General Grant Administrative Provisions Automated Standard Application for Payments Federal Financial Report (FFR) Formula Grant Programs Other Items AGENDAAGENDA

National Institute of Food and Agriculture Four Institutes: Food Production and Sustainability Bionergy, Climate, and Environment Food Safety and Nutrition Youth and Community Development Center for International Programs

National Institute of Food and Agriculture - Priority Issues Sustainable and renewable energy Global food security and hunger Preventing childhood obesity Climate change Food safety

NEW PROGRAM FY 2010 Sun Grant Program $2,106,000 Distance Education Grants for Insular Areas$720,000 Farm Business Management & Benchmarking $1,438,500 Women and Minorities in Science, Technology, and Mathematics $364,000 Food Aid Nutrition Enhancement Program $3,744,000

Automated Standard Application for Payments (ASAP) Transition from PMS to ASAP To provide improved customer service, greater transparency, and more efficient reconciliations. Successful pilot conducted in FY 2009 with six programs.

ASAP Transition Plan All awards for all other programs (i.e., formula, competitive, and non- competitive programs. Phase-in plan to move existing awards from PMS to ASAP –FY2011

7 CFR 3430 Competitive and Noncompetitive Non- formula Federal Assistance Programs – General Administrative Provisions Will not apply to SBIR One set of administrative requirements –Standardizes and streamlines –Establishes requirements for programs Final rule published (74 FR 45736)

7 CFR Organization Subparts A through E – Common –A – General Information –B – Pre-Award: Solicitation and Application –C – Pre-Award: Application Review & Evaluation –D – Award –E – Post-Award and Closeout

7 CFR 3430 Organization –continued Subpart F and thereafter– Program Specific –Applicability of regulations –Purpose –Eligibility –Definitions –Project types and priorities –Funding restrictions –Matching requirements

F – Specialty Crop Research Initiative G – Agricultural Food Research Initiative H – Organic Research Initiative I – Section 406 – Integrated J – Beginning Farmers & Rancher Development Program K – Biomass Research and Development L – 1890 Capacity Building M - New Era Rural Technology Competition Grants Program Following Subpart E – Program-specific Regulations

7 CFR Important Provisions No-cost Extensions after expiration (sec 58) –Awards after 9/4/2009 or funding actions –Up to 120 days following expiration –Only in extenuating circumstances Overdue Final SF-269 (SF-425) (section 56) –Awards after 9/4/2009 or funding actions –Ability to draw funds is restricted –Infomation submitted to AMB for review –Only in extenuating circumstances

7 CFR Important Provisions Process established for review of disallowed costs and award appeals (section 59 and 62 respectively) Expiring appropriations (section 63)

Federal Financial Form (FFR) Form SF-425 Combination of SF-269 and SF-272 October 1, 2009 –effective date Quarterly and Final Reports , facsimile, or mail submission (unless in DHHS) Working with NSF towards electronic submission via Research.gov

What’s New for Formula Grants in FY 2010 Beginning in FY 2010, only FY 2009 and prior fiscal years are using the Payment Management System of HHS. If this changes, information will be provided

Formula Grant Opportunity Grants transitioned to the Automated Standard Application for Payments (ASAP) for FY 2010 grants. ASAP is a system through which organizations receiving Federal funds can draw payments preauthorized by Federal agencies through the U.S. Treasury. What’s New for Formula Grants in FY 2010

FGS Initiates Enrollment of Formula Grant Recipient Organizations using the unique data for each recipient taken from the SF-424Ms submitted in applying to the Formula Opportunity Grants on grants.gov. If the organization is in the process of being enrolled by another agency, the Enrollment Initiator will have to wait until the pending enrollment is complete. What’s New for Formula Grants in FY 2010

Formula Grant Section enters the Point of Contact (POC) information obtained from the SF-424s submitted. 1. EIN/DUNS 2. Complete enrollment Following initial enrollment by FGS, the Point of Contact is responsible for entering the organization officials. What’s New for Formula Grants in FY 2010

1.We are tentatively planning to move to the 424 R&R forms or modification. 2.Issue NIFA 2009 for formula grant award. What’s New for Formula Grants in FY 2011

Common Problems with Applications The budget doesn’t match the narrative or no narrative provided The budget doesn’t include base salary and work months. Projects on the current and pending documentation exceeds 100% and doesn’t include percentages for all projects. Meals are not justified. Auditing and clerical costs are not justified. All items on budget are not explained on narrative.

Common Problems with Applications (cont) S&W’s exceed current and pending time commitment. Subcontractors duration exceed awardee duration. Human subjects/animal care approval signed by subcontractors AR and not the awardee AR. No justification for excessive pay for consultants/speakers currently $ per day (Executive Level IV) Consultants rate of pay missing. No letter of intent or SOW for consultants/subcontractors. Proposal for multiple years, but budget for one year

Questions? Carol Langguth Awards Management Branch Office of Extramural Programs (202)