MEMBERS’ INFORMATION SESSION McMaster Association of Part-time Students May 12 7pmMUSC 234& via WebEx Presentation Electronic Referendum May 13-16, 2014

AGENDA 1.Welcome and introduction 2.Webex instructions (how to ask questions, etc) 3.Description of electronic voting 4.Ballot question Appointment of Auditors 5.Questions from members 6.Reminder regarding voting period and process 7.Adjournment

PRESENTERS & SUPPORT Meeting Chair and Presenter: David Moore David is a member of the Board of Directors and also serves as the Association’s Corporate Secretary Technical and online support: Kyle Johansen Kyle will be running the online presentation and will be the person responding to questions posed through the chat window.

HOW TO ASK QUESTIONS  If you are attending in person, raise your hand and wait to be acknowledged. This ensures your question is heard (by the chair and others). You may be asked to come up to the front of the room so people on line can see and hear you.  If you are joining online, you can type your question in the dialogue box located to the right of the main screen. The dialogue box will be monitored throughout the information session.  If you do not hear the answer to your question, please ask it again.  A recording of the presentation will be available for download on our website

ELECTRONIC VOTING  Members with a valid address were sent voting instructions on May 5 th.  If you were registered as a part-time student on March 31 st and did not receive voting instructions, you can contact us during this information session or the Association’s offices between 10am and 7pm during voting days. Contact information is provided at the end of this presentation, or you can visit  Voting starts on May 13 th at 8am and closes at midnight on May 16 th.  If you have any issues, please contact us. We recommend that you vote as soon as you can, so if you do experience any difficulty, we can resolve it before the polls close.

APPOINTMENT OF EXTERNAL AUDITORS  MAPS is required by statute, the University, and our by-laws to appoint external public accountants to conduct an independent audit of the Association’s financial statements.  An external audits confirms that your fees were properly accounted for, and that there are no irregularities in the financial statements.  The appointment is made each year. Last year the Association conducted a competitive bidding process to get the best combination of quality service for reasonable cost. Grant Thornton LLP was selected last year on that basis. Their quote for fees and services will be honoured for this fiscal year if they are re-appointed.  The Board of Directors recommends that Grant Thornton LLP be appointed as the Association's Auditors for this fiscal year.  Information regarding the bidding process and the results can be found under the General Meeting and Referendum Information section at

QUESTIONS OR COMMENTS?

ELECTRONIC VOTING REMINDER  Voting Starts: May 13 th at 8:00 am  Voting Ends: May 16 th at midnight  Contact us if you have not yet received an with your voting access information.  You can reach us after this presentation at: (905) x22021  We recommend that you vote as soon as you can, so if you do experience any difficulty, we can resolve it before the polls close.

THANK YOU FOR PARTICIPATING!