Division 17 Organizational Model for Technology and Communication Systems prepared by Tom Rauscher Archi-Technology

Agenda u Background u Design Process u Current Model and History u Division 17 u “T” Series Drawings u New Process u Next Steps

Background u To understand what is “Division 17”, you must first understand: –What is CSI –That there are already Divisions 1-16 –What a Performance Specification consist of –The role of Drawings (plot & build vs. CAFM) –Relationship between the Drawings and the Specifications –Where the Construction Industry is –Where the Telecommunication Industry is

Background u CSI - Construction Specifications Institute –One of the documents that CSI produces, jointly with CSC - Construction Specifications Canada is the MasterFormat TM –The MasterFormat TM is a master list of numbers and titles for organizing information about construction requirements, products and activities into a standard sequence –The MasterFormat was introduced in 1963 and the current edition is the 1995 edition

Background u The MasterFormat consist of the following: –Front End - Intro, Bid Forms, Conditions, Etc. –Division 1 - General Requirements –Division 2 - Site Construction –Division 3 - Concrete –Division 4 - Masonry –Division 5 - Metals –Division 6 - Woods and Plastics –Division 7 - Thermal and Moisture Protection

Background –Division 8 - Doors and Windows –Division 9 - Finishes –Division 10 - Specialties –Division 11 - Equipment –Division 12 - Furnishings –Division 13 - Special Construction –Division 14 - Conveying Systems –Division 15 - Mechanical –Division 16 - Electrical

Background u Architects use this MasterFormat to organize the requirements for a new building or renovation u The architect is typically the lead design professional for a project and also manages the Front End and Division 1 requirements u Here is how the process works

Process u First a customer identifies a need u Who hires a lead design professional to establish a project scope and budget –typically this is an architect, but does not always need to be u The lead design professional then assembles a team of engineers and consultants who work together to create a schematic design and estimate

Process u Once this Schematic Design (SD) is reviewed, modified as required and approved, which includes being within budget, the design team then begins detailed design efforts u The Design Development (DD) is also reviewed, typically at 50% and 90% along with the revised estimates

Process u These reviews often include individuals from the operations and maintenance group(s) for a given facility The project team prepares the construction documents (CD) and the project is put out to bid u Addenda are issued as required to clarify the bid documents u Bids are received and the contract(s) is awarded to the successful bidder(s) and Construction begins

Process u This is typically about the time when it becomes obvious that technology has not been effectively addressed during the design process u Resulting in design changes and eventually change orders to the construction contracts and disruptions to the construction timelines and plans »All of which are somehow the fault of the “new” technology system requirements

Process u Eventually the main construction project is completed and the contractors turn over the record copy drawings and manuals to the O&M group u Meanwhile, the technology systems managers wade through what they were given and often need to continue to rework, enhance or otherwise modify the results u As-built drawings usually arrive 3-6 months later as hard copy prints, if at all

Process u One reason why technology requirements are not included in the main construction project is because: –Technology is not adequately included in the current model used by the Architects to organize the requirements of a building u This is illustrated by the fact that technology requirements take up only 2 of the 300 plus pages in the 1995 CSI - Master Format

Current Model u Currently, the construction industry places the Technology and Communications requirements at the tail end of Division 16 - Electrical Requirements u Not only are 2 pages insufficient, the location fosters the perception that telecommunications industry is a subset of the the electrical industry and therefore also a subcontract

Current Model u Communications –710 Communication Circuits –720 Telephone and Intercommunication Equipment –740 Communication and Data Processing Equipment –770 Cable Transmission and Reception Equipment –780 Broadcast Transmission and Reception Equipment –790 Microwave Transmission and Reception Equipment

Current Model u Sound and Video –810 Sound and Video Circuits –820 Sound Reinforcement –830 Broadcast Studio Audio Equipment –840 Broadcast Studio Video Equipment –850 Television Equipment –880 Multimedia Equipment

Current Model u A second reason that the telecommunication design is not in sync with the formal design process is because there is often a separate RFP for the telecommunication requirements which places the design responsibility on the contractor –who does not start a detailed design process until after winning the bid

Why Division 17 u This results in construction project designs that go out to bid with little or no coordination for technology –other than a few outlet boxes and conduit stubs –or a note to “ coordinate in field with owner”

Why Division 17 u These two reasons explain why there is often: –no space allocated in the building for Technology –no money in the capital budget for the required Technology Infrastructure –And typically not much time left to resolve the issues

Reasons u The reasons for this go back to the FCC break up of Bell System u BIC’s Engineers and REA Practices were the resources architects depended on to provide requirements for telephone service inside a building u With the break up of the Bell System, the services that these BIC engineers had traditionally provided became the responsibility of the building owners

Reasons u BICSI was formed to help address this issue u Also at this time companies like IBM and AT&T offered proprietary solutions u These solution were then superceded by the standards that have evolved and exist today u However, formal communication with the A/E/C design professionals has typically been limited to a particular system, if at all

Division 17 u It has now become clear that we need to add a “T” to the AMEP design process u Some have called it the “4 th utility” u The goal has been to establish an effective and comprehensive model that can be used to plan, build and also manage technology infrastructures in a manner consistent with the design industry u Division 17 is this model

Division 17 u It can be used to organize a comprehensive set of performance specifications, cost estimates and series of Technology drawings u Division 17 can completely manage a stand alone technology project or serve as an integrated component of a complete building/project design u It does not prevent electrical engineers or electrical contractors from doing the work

Division 17 Sections u Front End u General u Cable Plant u LAN u Voice u Audio/Video u WAN u Architectural, Electrical and Mechanical u Intra Building Communication Systems u Building Automation and Control u Security, Access and Surveillance

Division Summary u Section Cable Plant 17100Cable Plant Overview 17110Communication Equipment Rooms 17120Main Equipment Rooms and Service Entrances 17130Interior Pathways 17140Exterior Pathways 17150Backbone Requirements 17160Horizontal Requirements 17170Testing, Identification and Administration 17180Cutover & Training 17190Support & Warranty

Division Detail u Section Communication Equipment Rooms Equipment Racks/Cabinets/Shelves Cable Management – Vertical & horizontal Patch Panels Fiber Patch Panels Backboards Termination Blocks Aluminum Ladder Rack Tie Wraps D rings and T Posts Grounding Bars

Division 17 u A performance specification specifies the minimum quality requirements for how a product shall be manufactured and installed u CSI section format consists of 3 Parts –PART 1 - GENERAL - administrative –PART 2 - PRODUCTS - materials –PART 3 - EXECUTION - installation

Division 17 -Specifications SECTION COMMUNICATION EQUIPMENT ROOMS AND SPACES PART 1- GENERAL 1.1 WORK INCLUDED A.Provide all labor, materials, tools, and equipment required for the complete installation of work called for in the Contract Documents PART 2 - PRODUCTS 2.1 FLOOR MOUNTED RACKS A.Racks shall meet the following physical specifications: 1. 19” rack mounting space foot high. PART 3- EXECUTION 3.1 FLOOR MOUNTED RACKS A.All racks shall be anchored to the floor. B.Provide vertical and horizontal cable management in the front and back.

Division 17 -Specifications u The Division 17 Organizational Model provides the framework for preparing the specifications, but it is not the source u The origin of specifications arose from drawing notes that became too numerous to fit on a drawing and have evolved into the Project Manuals present today u So a new series of drawings for the Telecommunication requirements was developed

“T” Series Drawings u To prepare these drawings, the technology industry must be able to obtain accurate base files (floor plans) to prepare a set of “Technology” Drawings to plan and communicate the technology requirements with clients and other design professionals u The following is a summary of the types of drawings that should be created:

“T” Series Drawings u T0 – Campus or Site Plans (SAMPLES )SAMPLES »Exterior Pathways and Inter-Building Backbones u T1 – Layout of complete building per floor »Serving Zone Boundaries and Backbone Systems u T2 – Serving Zones Drawings »Drop Locations and Cable ID’s u T3 –Communication Equipment Rooms »Plan Views - Tech and AMEP and Elevations - Racks and Walls u T4 – Typical Drawings »Faceplate Labeling, Firestopping, ADA, Safety, DOT, etc.. u T5 – Schedules (spreadsheets) for cutovers

Review u Review –We have identified that there is a gap between the Technology and Construction Industry –We understand some of the history of how it has happened –We have an organizational model for the performance specifications –and We have a Drawing Series that is dedicated to Technology

New Process u The key now is for telecommunication consultants to become part of the established design and construction process u This is not always easy and is often challenged u One method is for the customer to include telecommunication requirements in the project scope when selecting an architect or lead design professional

New Process u A second step is to have the “architect” incorporate the Division 17 requirements from the earliest stages of planning through the design and construction stages by including a Technology Engineer or Consultant in the process

New Process u For this to happen, Telecommunication Consultants must prepare the project requirements using: –Performance Specifications based on »The proposed Division 17 Organizational model »The existing CSI master format, section format and page format documents –Organized Series of CAD Drawings

New Process u Then Telecommunication Contractors, Installers and Integrators must learn to interpret and work from: – Performance Specifications based on »The proposed Division 17 Organizational model »The existing CSI master format, section format and page format documents –Organized Series of CAD Drawings.

Next Steps u Support Division 17 as it evolves into an industry standard organizational model for Technology Infrastructures u Use Division 17 as a basis for establishing communication with the existing design industry (A/E/C) u Use Division 17 to create time, space and money on new construction projects

D 1-16: Scope SD DD CD BID CA/CM CO Manage D 17 Next Steps Scope SD DD CD BID CA/CM CO Manage SECTION DESIGN BUILD CUTOVER This will enable D17 to provide input to the D1-16 designs during the design phase and not as Change Orders During Construction 2nd Step is to Integrate 1st Step is to Educate and Synchronize with the Process

Next Steps u BICSI has submitted proposal to CSI u Review of MasterFormat begins this fall with next edition out 2002 u Join your local CSI Chapter and give the telecommunication industry a voice and a face u The CSI Manuals of Practice will help you learn first hand how the design and construction industries work

Next Steps u Download, review and comment on the information from the Division 17 web site located at: u Contribute to Division 17 and make it work for you u The burden is on the telecommunications industry to learn how the design and construction industry works

Next Steps