Herndon High School Baseball Parents Club Fall Meeting October 26, PM HHS Lecture Hall

HHSBPC 1 Agenda HHSBPC What is it? Who are we? Why do we exist? A Word from Coach Miller A Review of Goals for Timeline for Season Sponsor Package / Senior Parents View How You Can Help Questions

HHSBPC 2 What is the HHSBPC? An organization made up entirely of HHS parent volunteers that work to support HHS baseball. Provides funding to support HHS baseball in addition to what’s provided by FCPS and HHS Sports Boosters. A non-profit 501(c)(3) tax-exempt organization. All donations to HHSBPC are tax-deductible. Every dollar raised is invested in HHS baseball. Separate entity from the HHS Baseball program. Separate fundraising than the HHS Baseball program.

HHSBPC 3 Who is the HHSBPC? Everyone is welcome to participate! 2010 – 2011 Board Members and Volunteers President (Craig Garten) President-elect (Dan Dugan) Secretary (Beth Hitchings) Treasurer (Debbie Hill) Treasurer-elect (Elizabeth Williams) Sponsorship Fundraiser (Debbie Reif) Field Project Coordinator (Roger Hill) Yearbook Editor (Margie Smith) Spring Break Trip (Kim Garten) Communications (Steve Fehr) Photography (Janet McNichol) We currently have open Committee positions and also need volunteers to manage various tasks / projects throughout the year.

HHSBPC 4 Why does the HHSBPC exist? HHSBPC has existed for over 10 years. Support HHS baseball program by working to fundraise for much- needed field and facility improvements such as: Batting Turtle in 2010 Windscreens in outfield and fence capping 2010 Scoreboard Name Panel 2010 Centerfield Scoreboard installed in 2009 We also work to improve the overall baseball and game day experience for our boys by organizing efforts such as: Uniforms, Press Box Supplies, Field Work Tools, Yearbook Keepsake, Senior Night, Sponsor Night, Youth Baseball Night, Field Cleanup Day, Varsity and JV game-day operations, Alumni Game

HHSBPC 5 A Word From Coach Miller Coaching and team philosophy Review of last year’s (on-field) performance and accomplishments Coaching Staff Off-season conditioning expectations Winter Camps 5-Year Plan

HHSBPC 6 Coach Miller – Fundraising Expectations All HHS baseball families are expected to participate in fund-raising Counting on the generosity of our community and all of you as parents and supporters of the HHS baseball program JV Families – raise $500 minimum per player Varsity Families – raise $1,000 minimum per player All families can choose to self-fund a portion or all of the minimum Encourage obtaining sponsors / advertisers as this source tends to be sustainable Questions for Coach Miller

HHSBPC 7 Goals for Meet or exceed last year’s outstanding support! Two significant field improvements targeted for this year: Red Monster – 20’x200’ foot fence installed in left field! Covered Batting Cages with turf and lighting! Subsidize 2011 Myrtle Beach Varsity Spring Break Trip Subsidize Coaches’ Training Clinic Subsidize on-going team expenses One primary fundraising method this year: Sponsorships and advertisements in HHS Baseball yearbook A second fundraiser in early-February 2011: Dinner and small-scale silent auction We need several volunteers to pull this event together!

HHSBPC 8 The Red Monster Prime Sponsorship Space Legitimate High School Field / Pitcher Friendly Landmark at HHS Raise standards for other High School fields Goal to make McCullock Field the premier field in Northern Virginia

HHSBPC 9 Covered Batting Cages Current facility is antiquated and in desperate need of renovation New Covered 32’ x 80’ Batting Cages New Turf and Cage Nets Lighting and fans for extended use Prime Sponsorship Space Facility that can be used during inclement weather Premier facility that could be used by area teams/kids

HHSBPC 10 Your Sponsor Packet Please be sure to glance at last year’s HHS Baseball Yearbook being passed around Sponsor / Advertiser Letter and Form

HHSBPC 11 Timeline for Season 10/26/2010 – HHSBPC Fall Meeting 10/30/2010 – Fall Field Clean-up Day 8:00am 11/29/2010 – Winter Camps Begins 1/31/2011 – Sponsorship & Advertiser Information Due Early Feb 2011 – Dinner and Small-Scale Silent Auction 2/22/2011 – Tryouts Begin TBD – Spring Field Clean Up Day 3/5/2011 – First Scrimmage 3/18/2011 – First Game in Northern Region TBD – HHSBPC Spring Meeting 4/15 – 22/2011 – Varsity Spring Break Trip 5/17/2011 – Concorde District Tournament begins 5/27/2011 – Northern Region Tournament begins

HHSBPC 12 How You Can Help Volunteers are welcome (and needed!) Interested in serving on the Board or volunteering? Contact any current Board member! We need volunteers for the following: Sponsorship Volunteers to assist Debbie Reif Early-February 2011 Event Organizers Varsity and JV Game Roster Managers Youth Baseball Night / Sponsor Night Organizers Senior Night Organizers Varsity and JV Scorekeepers and Statisticians Varsity and JV Game Announcers (Home Games only) Varsity Team Dinner Coordinators Alumni Game Organizers All-Century Team Organizers

HHSBPC 13