Self Assessment Check in webinar

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Your Presenter “bob” Spokane, WA CYPQ Field Consultant

Agenda: Introductions Self Assessment Check-In Review of Timelines Lingering Questions

Introductions Introduce yourself, your organization and share one YPQA concept that has really got you thinking and why.

Quality Construct: The Pyramid of Program Quality … and this research is in support of what is measured in the Youth PQA. The Youth PQA is designed to measure key developmental experiences within an afterschool setting. It is based around Maslow’s hierarchy of needs, where the bottom of the pyramid needs to be in place before the top can be reached. At the bottom of the Pyramid of Program Quality is safe environment. This includes both physical and emotional safety. Above that we have a supportive environment, which is mostly provided by the staff – do they plan sessions so that they’re at the right pace for youth? Do youth have an opportunity to build skills, and are they encouraged to do so despite mistakes? Are adults providing support for learning? Interaction looks at the relationships between youth and other youth and between the adults and youth. Engagement is different than what we typically think of when we hear the word engagement. Youth being involved in an activity, listening, participating – those are all wonderful things, and they are measured in the interaction and supportive environment domains of the pyramid. In the Youth PQA, there are 3 things that define engagement: Youth having opportunities to Plan what they’re doing, make choices about what they’re doing, and Reflect on what they’re doing. They’re at the top of the pyramid because all of the other domains below it set the stage for these to happen.

Youth Program Quality Intervention (YPQI) The Youth PQA is just the first step in a larger cycle of improvement, which we call the Youth Program Quality Intervention. Today we’ll focus on the ASSESS phase. But after you conduct your assessment, the next step is to develop a plan for improvement based on the data, and then to carry out that plan to improve the quality of your program for kids.

Assess & Plan Timeline Date Event January 8th 8:30 am-4:30pm YPQA Basics Workshop January 31st 10 am-noon Self Assessment Check in Webinar February 15th 1-3 pm Check in and Scores Reporter Webinar Complete Self Assessments Scoring Meeting Friday, March 1st All Self Assessment Data Due March 21st 9 am- 4 pm Quality Coaching March 22nd 9 am-3 pm Planning with Data Workshop April 19th Improvement Plans Due

Assessment The PQA allows you to observe what actually goes on in your youth programs. How often do you have the time or energy to simply observe a program led by another staff? How often do you rely on what you think happens in your programs?

What does the Assess Stage look like?

Team Training and Building Awareness Again???? What did you want staff to know about the PQA before you start assessing? What do you wish you had let staff know before assessing? ---------------------------------------------------------------------------- 1st Timers??? What do you want staff to know about the PQA before you start assessing? What do you want to share with staff before assessing?

Data Collection Share your data collection plan…. Any potential or perceived challenges?

Data Collection Tips Observation and Note-Taking Try to observe at least 30 minutes of programming. Try to observe more structured activities Observing a full program is best

The Consensus Meeting What are your goals for the consensus meeting? How will you support staff in showing up prepared for this meeting? (notes are aligned with items in tool)?

The Consensus Meeting Tips for a Successful Meeting: Break the meeting into two parts 1-2 hours each Have food, breaks, energizers Keep in mind that you want helpful/objective information to guide improvement.

Entering Your Data Getting Scores Reporter logins

External Assessment External Assessors should be visiting. Any successes or challenges with scheduling external assessments?

Lingering Questions about Assessment

Insert Poll POLL: What’s your role? Project Director Site Coordinator Program Assistant Other Insert poll: what is your role?

Timeline and Next Steps Date Event January 8th 8:30 am-4:30pm YPQA Basics Workshop January 31st 10 am-noon Self Assessment Check in Webinar February 15th 1-3 pm Check in and Scores Reporter Webinar Complete Self Assessments Scoring Meeting Friday, March 1st All Self Assessment Data Due March 21st 9 am- 4 pm Quality Coaching March 22nd 9 am-3 pm Planning with Data Workshop April 19th Improvement Plans Due

Questions?

Thank you! OSPI logistic questions Megan.Marzloff@k12.wa.us OSPI YPQA process questions Rudi.Bertschi@k12.wa.us CYPQ questions bobscoaching@gmail.com