Designing Effective “PowerPoint Presentations” Anwar Jesus O. Esperida March 15, 2013

Creating an effective slide presentation can seem like an overwhelming task. One way to make the whole presentation more manageable is to follow a proven three-step process-the three Ps (Plan, Prepare and Practice. PLANPREPAREPRACTICE

PLAN 1.Identify the purpose of the presentation. 2.Determine the type/level of your audience. 3.Create a storyboard using a piece of paper.

PLAN Make sure that text and images are arranged in a visually pleasing, balance, easy-to-read, and functional way. Remember: Keep it Simple and Straightforward (KISS)

PREPARE Do not carried away with many features that can be used in an MS PowerPoint presentation. Keep your presentation focused on the message. Do not get carried away by special effects.

PREPARE Layout Keep in mind as you arranged elements that people are conditioned to read text from left to the right. Avoid cluttering the slides with too much texts or graphics.

PREPARE Layout Your audience should hear what you have to say and not be distracted by busy screen. Use a blank space or white space. It allows the reader’s eyes to relax and focus on the key elements.

PREPARE SimpleConsistent Clear Big Progressive

Make It Big Use a font size large enough to be seen from the back of the room where the presentation will be held.

Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44

Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44 Too Small

Make It Big (How to Estimate) Look at it from 2 metres away 2 m

Keep It Simple Be consistent with colors and text attributes. Keep text simple and easy to read by not using too many fonts and text effects.

Keep It Simple (Text) Too many colours TooToo Many Fonts and Styles The 6 x 7 rule –No more than 6 lines per slide –No more than 7 words per line

Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed !

Keep It Simple (Text) A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Instructional Technology: Much Simpler

Falling Leaves Observed DelhiMumbaiGoa January11,532,23414,123,6543,034,564 February1,078,45612,345,56716,128,234 March17,234,7786,567,12316,034,786 April16,098,89710,870,9547,940,096 May8,036,89710,345,39414,856,456 June16,184,345678,0954,123,656 July8,890,34515,347,93418,885,786 August8,674,23418,107,11017,230,095 September4,032,04518,923,2399,950,498 October2,608,0969,945,8905,596,096 November5,864,034478,0236,678,125 December12,234,1239,532,1113,045,654 Too detailed !

Falling Leaves in Millions In 10 6 DelhiMumbaiGoa January11143 February11216 March17616 April16107 May81014 June1604 July81518 August81817 September4189 October295 November506 December1293 Much Simpler

Falling Leaves Too detailed !

Falling Leaves Much Simpler

Keep It Simple (Picture) Art work may distract your audience Artistry does not substitute for content

Keep it Simple (Clipart) People have limited attention span. A carefully placed clipart can catch attention and interest. A clipart should contribute to the understandability of the slide. It should not be used decoratively.

Keep it Simple (Clipart) Before adding a clipart to a presentation, ask yourself: “Does the clipart convey a message that supports the slide topic?” If is yes, put the clipart on the slide.

Keep It Simple (Sound) Sound effects may distract too Use sound only when necessary

Keep It Simple (Transition) Too many different transition effects will cause the audience to focus on the visual effects and not on your topic. A general presentation design rule is to limit the number of slide transition effects to two.

Keep It Simple (Animation) Suggestions: To keep you audience from reading ahead while making a point related to the current item on your slide Use animation effects to build up the slide.

Keep It Simple (Animation) Suggestions: Use an animation to disclose each new point or idea. Progressive disclosure means to add new point to hose already presented.

Keep It Simple (Animation) 2 m Too distracting !

Keep It Simple (Animation) 2 m Simple & to the point

Make It Clear

Make It Clear (Text) ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier Avoid vertical and italicized texts For emphasis, it is acceptable to use all uppercase letters in short titles

Sanserif Z Serif Z Make It Clear (Fonts) busy clear

Serif fonts are difficult to read on screen Sanserif fonts are clearer Italics are difficult to read on screen Normal or bold fonts are clearer Underlines may signify hyperlinks Instead, use colours to emphasise Make It Clear (Fonts)

Make It Clear (Colours) Use contrasting colors Light on dark vs dark on light Use complementary colors Use only two or three colors

Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours low contrasthigh contrast

Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is light on dark

Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is dark on light

Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours do not complement

Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complement

Be Progressive

Complexity of Interactions Mode of Instruction IndividualPairGroup Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Types of Instructional Tools Too many in one go!

Complexity of Interactions Mode of Instruction IndividualPairGroup Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Types of Instructional Tools Progressive & thus focused

Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Too many & not focused

Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Progressive & thus focused

Be Consistent

Differences draw attention Differences may imply importance Use surprises to attract not distract

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This implies importance

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract Confusing differences!

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This surprise attracts

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract These distract!

When Creating Text to support the communication Pictures to simplify complex concepts Animations for complex relationships Visuals to support, not to distract Sounds only when absolutely necessary Think about the people in the back of the room when creating slides

When Presenting… Speak loudly and clearly Direct your words to all aspects of the room Maintain eye contact with your audience Ask questions of your audience –(if applicable) Don’t read the slides word-for-word, use them for reference PRACTICE

Practice your presentation before a neutral audience ( Ask for feedback ) Print a copy of your presentation for easy reference Be particular about the time allotted for presentation Leave time for questions

Thank You !